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CITY COMMISSION

MEETING AGENDA

October 13, 2015 – 3:00 p.m.

(Posted on webpage at 5:00 p.m. on 10/08/15)

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Updates:

10/13/15 @ 2:00 p.m.:

 

10/12/15 @ 4:50 p.m.

 

 

 

A.        EXECUTIVE SESSION (3:00 – 5:00 p.m.):

 

1.       Consider motion to recess into executive session for approximately two hours for the purpose of discussion of non-elected personnel matters.  The justification for the executive session is to protect the privacy of non-elected personnel.

 

ACTION:      Approve motion to recess into executive session for approximately two hours, if appropriate.

 

 

After a short break, the City Commission will resume its

regular meeting at 5:45 in the

City Commission Room.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission minutes from 06/02/15 and 06/09/15.

 

2.       Receive minutes from various boards and commissions:

 

Community Development Advisory Committee meeting of 09/10/15

Lawrence Douglas County Bicycle Advisory Committee meeting of 08/17/15

Mental Health Board meeting of 08/25/15

Planning Commission meeting of 08/24/15

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Award the purchase and installation of 156 street trees to American Lawn and Landscape at a total price of $48,335, for completion of the 2015 Master Street Tree Project.    Bid Memo

 

6.       Accept dedications of easements for Final Plat, PF-15-00347, Burrough’s Creek 2nd Addition. Submitted by Landplan Engineering, P.A. for BK Rental LLC, property owner of record.    Staff Memo & Attachments   Correspondence - Added 10/13/15

 

7.       Authorize the relocation of the Crosswalk and Adult Crossing Guard from Davis Road and Harper Street to a point adjacent to the Kennedy School access driveway, together with the purchase and installation of solar school beacons, and appropriate signs and markings; including the removal of the old school beacons, signs and markings.   Staff Memo & Attachments   Correspondence - Added 10/13/15

 

 

D.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

E.         PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.         REGULAR AGENDA ITEMS:          

 

1.       Receive update from Ralph Andersen and Associates regarding the City Manager Search.

 

ACTION:      Receive update.

 

2.       Reconsider authorization of a change order totaling $78,650 to RD Johnson Excavation for installation of an additional concrete trail on the Burcham River Trail Project.   Staff Memo & Attachments   Commissioner Larsen Memo - Added 10/13/15

 

ACTION:      Direct staff as appropriate.

 

3.       Consider the following items related to the Eldridge Hotel Expansion Project:   Planning's Site Plan - Added 10/12/15

 

a)       Consider adopting on first reading, Ordinance No. 9161, authorizing the issuance of $12.5 million in Industrial Revenue Bonds for the project.   Staff Memo & Attachments

 

ACTION:      Adopt on first reading, Ordinance No. 9161, if appropriate.

 

b)       Consider authorizing staff to approve a temporary use of right of way permit for the Eldridge Hotel Expansion Project from October 1, 2015 to December 31, 2016 that will allow the closure of city parking lot #12, one on street parking stall on the south side of the 100 block of west 7th Street, and the on street parking on the west side of Massachusetts Street in front of 701 and 705 Massachusetts Street.  Consider authorizing the Interim City Manager to enter into a lease agreement with the Eldridge Hotel, LLC for the lease of parking lot #12 (SE corner of Vermont and 7th Streets) for a term of October 2015 to December 2016 at a monthly rate of $8,000, to a maximum amount of $120,000, with a payment of $15,000 back to the Eldridge Hotel, LLC at the conclusion of the project once they have restored parking lot #12 to its condition prior to the lease beginning.  Consider directing staff to work with the Eldridge Hotel, LLC to provide for a pedestrian crossing through the work zone at a time in the future when both the city and the Eldridge Hotel, LLC believe pedestrian safety can be maintained.   Staff Memo & Attachments   Correspondence   Eldridge Request to Use Lot

 

ACTION:      Approve a temporary use of right-of-way permit for the Eldridge Hotel Expansion Project, from October 1, 2015 to December 31, 2016 that will allow the closure of city parking lot #12, one on street parking stall on the south side of the 100 block of west 7th Street, and the on street parking on the west side of Massachusetts Street in front of 701 and 705.  Authorize the Interim City Manager to enter into a lease agreement with the Eldridge Hotel, LLC for the lease of parking lot #12 (SE corner of Vermont and 7th Streets) for a term of October 2015 to December 2016 at a monthly rate of $8,000, to a maximum amount of $120,000, with a payment of $15,000 back to the Eldridge Hotel, LLC at the conclusion of the project once they have restored parking lot #12 to its condition prior to the lease beginning.  Direct staff to work with the Eldridge Hotel, LLC to provide for a pedestrian crossing through the work zone at a time in the future when both the city and the Eldridge Hotel, LLC believe pedestrian safety can be maintained, if appropriate.

 

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

H.        COMMISSION ITEMS:      City Commission Work Plan

 

 

I.         CALENDAR:   Meeting List

 

·                     East Ninth Street Meeting Schedule and Information

 

·                     Bicycle Pedestrian Issues Task Force Meeting Schedule and Information

 

·                     Planning Commission orientation lunch with elected officials, Friday, October 9, 12:00 – 1:30 p.m.  Location:  City Commission Room.

 

·                     Parks and Recreation Gold Medal Luncheon, Tuesday, October 13, 12:00 – 1:30 p.m.  Location:  South Park William Kelly Bandstand area.  (In case of inclement weather, the event will move to the Community Building basement).

 

·                     Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m.  Location:  Oread Hotel, 521 Room.

 

·                     Phoenix Awards Reception, Sunday, November 1, 2:00 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

·                     Public Works Department annual snow day training, Tuesday, November 3, 7:30 a.m. – 4:00 p.m.  Location:  Street Division facility, 1120 Haskell Avenue.

 

·                     National League of Cities Congress of Cities Exposition, November 3 – 7.  Location:  Nashville, TN.

 

·                     Bert Nash Fundraising Breakfast, Wednesday, November 4, 8:00 – 9:00 a.m.  Location:  Maceli’s, 1031 New Hampshire Street.   Invitation

 

·                     36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m.  Location:  Holiday Inn Hotel & Convention Center.

 

·                     City of Lawrence Employee Appreciation Holiday Party, Friday, November 20, 6:00 p.m.  Location:  Holiday Inn Hotel & Convention Center, 200 McDonald Drive.

 

·                     November 24 City Commission meeting canceled.

 

·                     City offices closed November 26 and 27 for Thanksgiving holiday.

 

·                     December 22 City Commission meeting canceled.

 

·                     City offices closed December 25 in observance of Christmas holiday.

 

 

 

 

October 2015

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November 2015

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December 2015

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*dates in bold indicate City Commission meeting dates

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

One vacancy for a position that expires 05/31/17.

 

BZA-Sign Code Board of Appeals:

One position expires 09/30/15 and is eligible for reappointment to an additional term.

 

Building Code Board of Appeals:

One position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15.  Four positions are designated for low/mod areas and one position is an at-large position.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/14.  This position is designated for an Architect/Engineer.  Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms. 

 

Douglas County Senior Services Advisory Board:

Two positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.

 

eXplore Lawrence:

This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated:  one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/16.  Four positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Human Relations Commission:

Two vacancies for positions that expired 09/30/15. 

 

Jayhawk Area Agency on Aging:

One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.

 

Joint Economic Development Council:

Two positions expire 10/31/15 and are eligible for reappointment to additional terms.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Lawrence Douglas County Bicycle Advisory Committee:

One position expires 12/31/15 and is eligible for reappointment to an additional term.

 

Parks & Recreation Advisory Board:

Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.

 

Public Transit Advisory Committee:

Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

One vacancy for a position that expired 12/31/14.  Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16.  Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.