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CITY COMMISSION

MEETING AGENDA

October 20, 2015 – 5:45 p.m.

(Posted on webpage at 4:30 p.m. on 10/15/15)

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Updates:

10/20/15 @ 2:30 p.m.:

 

10/19/15 @ 4:20 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 06/16/15.

 

2.       Receive minutes from various boards and commissions:

 

Mechanical Board of Appeals meeting of 08/27/15

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)       Award City Bid No.B1544, Project No.PW1504 City Hall HVAC and Digital control upgrade to, Johnson Controls Inc., in the total amount of $276,275.00. For the Base Bid, Alternate 1, Alternate 2 and Alternate 3.   Bid Memo & Attachments

 

b)       Approve a change order for the 2015 KLINK Project No. PW1501 - Iowa Street milling and overlay between 23rd Street and Irving Hill Road bridge and Harvard Road to south of 6th Street - of $44,910.03, as well as $200,000 for the matching funds portion from the Kansas Department of Transportation (KDOT) from the Infrastructure Sales Tax fund, which will be reimbursed by KDOT in 2016.    Staff Memo

 

7.       Approve a Special Event Permit, SE-15-00475, for an indoor arts and crafts Holiday Extravaganza sponsored by the City of Lawrence Parks & Recreation Department  on December 6, 2015 from 9:00 am  to 4:00 pm. Submitted by the City of Lawrence Parks & Recreation Department on behalf of the  City of Lawrence, property owner of record.   Staff Report   Special Event Permit

 

8.       Approve a Special Use Permit, SUP-15-00334, for an Active Recreation use, an indoor/outdoor KU Tennis Facility, at Rock Chalk Park, located at 6100 Rock Chalk Drive (associated with 100 Rock Chalk Lane). Submitted by Paul Werner Architects, for RCP LLC (City of Lawrence equitable owner, IRB), property owner of record. Adopt on first reading, Ordinance No. 9162, for a Special Use Permit (SUP-15-00334) for an Active Recreation use, an indoor/outdoor KU Tennis Facility, at Rock Chalk Park, located at 6100 Rock Chalk Drive (associated with 100 Rock Chalk Lane). (PC Item 1; approved 9-0 on 9-21-15)    Staff Report   Staff Memo on Additional Lighting   Site Plan   Map of Area   Parking Study   Lighting Layout   Glare Analysis   Correspondence - Updated 10/19/15   PC Minutes

 

9.       Authorize the Mayor to sign the joint City/County correspondence with respect to the expansion of the western leg of K-10.  Staff Memo & Attachments    Correspondence - Added 10/20/15

 

10.     Authorize staff to apply for a LiveWell Community Wellness Grant to install 74 additional bicycle parking spaces downtown: 30 spaces of on street bicycle parking spaces in bike corrals replacing 2 on street parking spaces and 44 spaces at inverted U racks on existing pavement on the perimeter of the sidewalk.   Staff Memo   Correspondence - Added 10/20/15

 

11.     Authorize staff to apply for a LiveWell Community Wellness Grant to install four (4) bike repair stands at the Burroughs Creek Trail parking on 15th Street (near playground), the North Lawrence Levy Trail Head Parking Lot, Rotary Arboretum - Trail parking for SLT, and on the Library Plaza (near garage).   Staff Memo

 

12.     Authorize the Interim City Manager to execute a License Agreement permitting USD 497, for the safety of its students and others using the 6th Street tunnel, to purchase a surveillance camera for City installation in the 6th Street tunnel.   Staff Memo & Attachments

 

13.     Authorize the City Manager to execute the necessary agreements with Sun Life Financial and the Hays Coop to provide stop-loss coverage at the current levels for the City’s Employee Healthcare Plan for 2016 in the amount of $944,471 and Cigna for interface fees in the amount of $15,426, as recommended.    Staff Memo & Attachments

 

14.     Authorize the Mayor to sign Subordination Agreement for Tricia Prohaska, 1230 Laura Avenue.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

D.        PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Consider adopting on second and final reading, Ordinance No. 9161, authorizing the issuance of $12.5 million in Industrial Revenue Bonds for the Eldridge Hotel Expansion project.

 

ACTION:      Adopt on second and final reading, Ordinance No. 9161, if appropriate.

 

2.       Receive the East Ninth Complete Street Concept Plan.   Staff Memo & Attachments   Correspondence - Added 10/20/15

 

ACTION:      Receive plan.

 

3.       Consider accepting dedications of rights-of-way and easements for Final Plat, PF-15-00380, for Morgan Addition, a 2 lot subdivision on approximately 2.5 acres located at 800 Monterey Way. Submitted by Landplan Engineering, for Robert J. and Beverly G. Morgan, property owners of record. (PC Item 2B; approved 9-0 on 9-21-15)    Staff Report   Final Plat   Correspondence   PC Minutes

 

ACTION:      Accept dedications of rights-of-way and easements for Final Plat, PF-15-00380, for Morgan Addition, if appropriate.

 

4.       Consider a Preliminary Development Plan for 6th & Monterey Way PCD Morgan Addition, PDP-15-00378, for a multi-use development consisting of Multi-Dwelling Structures, a Detached Dwelling, and Construction Sales and Services, including specifically approving a connection of the private street Morgan Avenue with Comet Lane, located on approximately 2.5 acres at 800 Monterey Way. Submitted by Allen Belot Architect, for Robert J. and Beverly G. Morgan, property owners of record. (PC Item 2A; approved 9-0 on 9-21-15)  Staff Report   Staff Memo   Preliminary Development Plan   Map of Area   CC Minutes of 02/08/00   Correspondence   PC Minutes

 

ACTION:      Approve Preliminary Development Plan for 6th & Monterey Way PCD Morgan Addition (PDP-15-00378), and approve a connection of the private street Morgan Avenue with Comet Lane, located on approximately 2.5 acres at 800 Monterey Way, if appropriate.

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:      City Commission Work Plan

 

 

H.        CALENDAR:   Meeting List

 

·                     East Ninth Street Meeting Schedule and Information

 

·                     Bicycle Pedestrian Issues Task Force Meeting Schedule and Information

 

·                     Lawrence Habitat for Humanity Home Build Nail Drive, Saturday, October 17, 9:00 a.m.  Location:  813 Oak Street.

 

·                     “Board” cutting for Menards, Monday, October 19, 5:30 p.m.  Location: 1470 W. 31st Street.  INVITATION ONLY.

 

·                     Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m.  Location:  Oread Hotel, 521 Room.

 

·                     Kansas Department of Transportation K-10 West Leg SLT public information open house, Thursday, October 29, 5:00 – 7:00 p.m.  Location:  Southwest Middle School, 2511 Inverness Drive.   Meeting Post Card

 

·                     Phoenix Awards Reception, Sunday, November 1, 2:00 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

·                     Public Works Department annual snow day training, Tuesday, November 3, 7:30 a.m. – 4:00 p.m.  Location:  Street Division facility, 1120 Haskell Avenue.

 

·                     National League of Cities Congress of Cities Exposition, November 3 – 7.  Location:  Nashville, TN.

 

·                     Bert Nash Fundraising Breakfast, Wednesday, November 4, 8:00 – 9:00 a.m.  Location:  Maceli’s, 1031 New Hampshire Street.   Invitation

 

·                     America Recycles Day event, Friday, November 13, 3:00 – 6:00 p.m.  Location:  Sports Pavilion Lawrence.

 

·                     36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m.  Location:  Holiday Inn Hotel & Convention Center.

 

·                     City of Lawrence Employee Appreciation Holiday Party, Friday, November 20, 6:00 p.m.  Location:  Holiday Inn Hotel & Convention Center, 200 McDonald Drive.

 

·                     November 24 City Commission meeting canceled.

 

·                     City offices closed November 26 and 27 for Thanksgiving holiday.

 

·                     December 22 City Commission meeting canceled.

 

·                     City offices closed December 25 in observance of Christmas holiday.

 

 

 

 

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January 2016

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*dates in bold indicate City Commission meeting dates

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

One vacancy for a position that expires 05/31/17.

 

BZA-Sign Code Board of Appeals:

One position expires 09/30/15 and is eligible for reappointment to an additional term.

 

Building Code Board of Appeals:

One position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15.  Four positions are designated for low/mod areas and one position is an at-large position.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/14.  This position is designated for an Architect/Engineer.  Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms. 

 

Douglas County Senior Services Advisory Board:

Two positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.

 

eXplore Lawrence:

This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated:  one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/16.  Four positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Human Relations Commission:

Two vacancies for positions that expired 09/30/15. 

 

Jayhawk Area Agency on Aging:

One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.

 

Joint Economic Development Council:

Two positions expire 10/31/15 and are eligible for reappointment to additional terms.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Lawrence Douglas County Bicycle Advisory Committee:

One position expires 12/31/15 and is eligible for reappointment to an additional term.

 

Lawrence Douglas County Metropolitan Planning Commission:

One vacancy for a positon that expires 05/31/17.

 

Parks & Recreation Advisory Board:

Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.

 

Public Transit Advisory Committee:

Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

One vacancy for a position that expired 12/31/14.  Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16.  Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.