|
|
CITY COMMISSION
MEETING AGENDA
November 17, 2015 – 5:45 p.m.
(Posted on webpage at 4:45 p.m. on 11/12/15)
(10MB files take approximately 45 seconds to open)
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
Updates:
11/17/15 @ 1:10 p.m.:
- Updated Regular Agenda Item No. 1 to add new Section 7 (A) (1) and revise language in Section 7 (B) (1) in Ordinance 8957;
- Added Additional Correspondence to Regular Agenda Item No. 2 - improvements to the Bob Billings Parkway corridor; and
- Updated Consent Agenda Item No. 1 – Revised City Commission meeting minutes from 07/21/15, 07/28/15, 08/04/15, 08/11/15, and 08/14/15.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Saturday, November 28, 2015 as Small Business Saturday.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/21/15 - updated 11/17/15, 07/28/15 - updated 11/17/15, 08/04/15 - updated 11/17/15, 08/11/15 - updated 11/17/15, and 08/14/15 - updated 11/17/15.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 10/01/15
Traffic Safety Commission meeting of 10/05/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Waive bidding requirements and approve the purchase of a Terrastar medium duty truck, plow, spreader, chassis and body installation from Summit Truck Group and American Equipment Co. for the total amount of $86,244, utilizing the MACPP and KCMO Hydraulic cooperative purchasing contracts. Bid Memo
b) Waive bidding requirements and approve the purchase of a Tennant S30 parking garage sweeper identified in the 2016 budget process from Tennant Corporation for $53,978.48, utilizing the General Services Administration contract. Bid Memo
c) Authorize the Interim City Manager to execute Change Order No. 1 to the existing construction contract with Banks Construction, LLC, in the amount of $28,600, for the Michigan/Arkansas 2nd Street to 9th Street Waterline Replacement Project, UT1427. Staff Memo & Attachments
d) Authorize the Interim City Manager to execute a contract with Kucera International Inc., for 2016 countywide color aerial photography and approve payment in the amount of $15,405. Staff Memo & Attachments
7. Adopt Resolution No. 7140, detailing the membership and responsibilities of the Lawrence Cultural Arts Commission and repealing Resolution No. 6773. Staff Memo & Attachments
8. Receive the 2015 Retail Market Report. In accordance with Horizon 2020 and Land Development Code Section 20-1107(b)(1), Planning Staff has developed the 2015 Retail Market Report. Retail Market Study
9. Concur with the Traffic Safety Commission regarding the following:
a) Establish a Yield Sign for northbound traffic on Bauer Lane at Bauer Farm Drive and adopt on first reading, Ordinance No. 9166, establishing a Yield Sign for northbound traffic on Bauer Lane at Bauer Farm Drive (TSC item #2; approved 8-0 on 10/5/15). Staff Memo TSC Meeting Materials from 10/05/15
b) Deny the request to establish No Parking on the north and east sides of the curve from Riverview Road to Settlers Drive (TSC item #4; denied 8-0 on 10/5/15). Staff Memo TSC Meeting Materials from 10/05/15
c) Establish a Stop Sign on 18th Street at Vermont Street and adopt on first reading, Ordinance No. 9164, establishing a Stop Sign on 18th Street at Vermont Street. (TSC item #7; approved 8-0 on 10/5/15) Staff Memo TSC Meeting Materials from 10/05/15
d) Establish Yield Signs on Ohio Street at 5th Street and adopt on first reading, Ordinance No. 9163, establishing Yield Signs on Ohio Street at 5th Street. (TSC item #8; approved 8-0 on 10/5/15). Staff Memo TSC Meeting Materials from 10/05/15
e) Establish Stop Signs on the 23rd Street Frontage Road at the access point west of O’Connell Road and adopt on first reading, Ordinance No. 9165, establishing Stop Signs on the 23rd Street Frontage Road at the access point west of O’Connell Road. (TSC item #9; approved 8-0 on 10/5/15). Staff Memo TSC Meeting Materials from 10/05/15
10. Authorize staff to negotiate an Engineering Services Agreement with UtiliWorks for Advanced Metering Infrastructure Assessment, Project No. UT1507. Staff Memo
11. Authorize the Mayor to execute a 2015 Engagement Letter with Mize Houser & Company for independent auditing services. Staff Memo & Attachments
12. Approve the 2015 Investment Policy. Staff Memo & Attachments
13. Authorize the Mayor to execute a letter requesting membership to Next Century Cities. Staff Memo & Attachments
14. Authorize the Interim City Manager to execute license agreement with Kansas Fiber Network, LLC. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting franchise agreement with Black Hills Energy and adopt on first reading, Ordinance No. 8957 – Updated 11/17/15, which assigns Black Hills Energy a non-exclusive franchise and the right to construct, use, and maintain natural gas service lines in the public right-of-way. Staff Memo & Attachments - updated 11/17/15
ACTION: Adopt on first reading, Ordinance No. 8957, which assigns Black Hills Energy a non-exclusive franchise and the right to construct, use, and maintain natural gas service lines in the public right-of-way, if appropriate.
2. Provide city staff with recommendations for which roadway/intersection improvements to pursue to utilize the $2,250,000 budgeted for the Bob Billings Parkway corridor for the 2016 construction year, project number PW1503. Consider directing staff to send a request for proposal to design consultants for engineering services to design the project. Staff Memo Drawings Correspondence Additional Correspondence – Added 11/17/15
ACITON: Direct staff as appropriate.
3. Discussion of City Manager position.
ACTION: Direct staff as appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· America Recycles Day event, Friday, November 13, 3:00 – 6:00 p.m. Location: Sports Pavilion Lawrence.
· 36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· LiveWell Lawrence 2015 Celebration Breakfast - Friday, November 20, 7:30-8:45 a.m., Program at 8:00 a.m.
· City of Lawrence Employee Appreciation Holiday Party, Friday, November 20, 6:00 p.m. Location: Holiday Inn Hotel & Convention Center, 200 McDonald Drive. INVITATION ONLY.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· EDC Investor Update, Wednesday, December 2, 4:00 – 6:00 p.m. Location: Maceli’s, 1031 New Hampshire Street.
· Langston Hughes neighborhood meeting, Wednesday, December 2, 4:30 – 5:30. Location: Langston Hughes Elementary School. Topic: Parking on Diamondhead Road.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. This position is designated for a Journeyman Electrician.
eXplore Lawrence:
This is a new governing board that will oversee the operations of the Lawrence Convention and Visitors Bureau and will consist of seven voting members, with representation as indicated: one representative employed by a full-service hotel within the City limits, one representative employed by a limited-service hotel within the City limits, one member of the elected body of the Lawrence City Commission, one representative from the cultural industry of Lawrence, one representative of a local university or educational institution, one representative of the sports and/or recreational industry in Lawrence, and one representative from the service/event management industry in Lawrence.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/15 and one vacancy for a position that expires 09/30/18.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.