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CITY COMMISSION
MEETING AGENDA
December 8, 2015 – 5:45 p.m.
(Posted on webpage at 5:00 p.m. on 12/03/15)
(10MB files take approximately 45 seconds to open)
Updates:
12/08/15 @ 3:35 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 - second reading of Ordinance No. 9181, rezoning approximately 2.96 acres located at 1501 Learnard Avenue from RS7 District to IL District; and
- Added a meeting of the Joint Economic Development Council to the calendar.
12/08/15 @ 10:15 a.m.:
- Deferring Regular Agenda Item No. 2 – appeal of Historic Resources Commission determination for the inclusion of an arch in the sidewalk dining located at 1012 Massachusetts Street. Date for consideration of this item will be determined after consultation with the applicant.
- Deferring Regular Agenda Item No. 4 – KTEN/Southpoint rezoning. Date for consideration of this item will be determined after consultation with the application.
12/07/15 @ 4:00 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 – second reading of Ordinance No. 9181, rezoning approximately 2.96 acres located at 1501 Learnard Avenue from RS7 District to IL District;
- PLEASE NOTE: Regular Agenda Item No. 3 - Site Plan Appeal for the redevelopment of the site for a car wash located at 900 and 914 Iowa Street has been deferred.
- Added additional correspondence to Regular Agenda Item No. 2 – appeal of Historic Resources Commission determination for the inclusion of an arch in the sidewalk dining located at 1012 Massachusetts Street; and
- Added additional correspondence and updated acreage totals to Regular Agenda Item No. 4 – KTEN/Southpoint rezoning.
12/04/15 @ 3:00 p.m.:
- Added staff memo to Regular Agenda Item No. 2 – appeal of Historic Resources Commission determination for the inclusion of an arch in the sidewalk dining area located at 1012 Massachusetts Street; and
- Added additional correspondence to Regular Agenda Item No. 4 – KTEN/Southpoint rezoning.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/15/15 and 09/22/15.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Set a bid date of January 5, 2016 for Bid No. B1564 - UT1508 2015 Sanitary Sewer Rehabilitation CIPP Project. Staff Memo & Attachments
b) Approve the purchase of two (2) 4 x 4 pickup trucks from Laird Noller Ford for the total amount of $45,118, via an extension of Bid No. B1557. Bid Memo
c) Award Bid No. B1555, for PVC pipe needed for watermain installations, rehabilitation, and replacement to HD Water Supply, in the amount of $31,130. Bid Memo
d) Authorize the Interim City Manager to execute Supplemental Agreements with Professional Engineering Consultants in the amount of $110,996 for the 19th Street Utility Relocation Project and for $12,000 for the 19th Street Reconstruction Project. Staff Memo & Attachments
e) Authorize the payment of $21,671.94 to Hy-Vee, Inc. for a Solid Waste claim dated March 9, 2015. Staff Memo
f) Approve sole source purchase to Midwest Card and ID Solutions, for $55,515, for the installation and training of the SALTO access control system for Fire/Medical to update exterior doors of Fire/Medical facilities. Staff Memo
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8957, which assigns Black Hills Energy a non-exclusive franchise and the right to construct, use, and maintain natural gas service lines in the public right-of-way.
b) Ordinance No. 9178, to rezone (Z-15-00463) approximately 11.855 acres from RM12D (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District and OS (Open Space) District, located at 5800 Overland Dr.
c) Ordinance No. 9179, to rezone (Z-15-00469) approximately 14.756 acres from GPI (General Public and Institutional) District, RM12 (Multi-Dwelling Residential) District and RS40 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 5200 & 5300 Clinton Pkwy.
d) Ordinance No. 9180, for a Special Use Permit (SUP-15-00468) for an Active Recreation use, an indoor/outdoor Fitness & Tennis Facility, located at 5200 & 5300 Clinton Pkwy.
e) Ordinance No. 9182, for a Text Amendment (TA-15-00443) to the City of Lawrence Development Code, Chapters 4, 9 and 17, to define and create an Event Center use.
f) Ordinance No. 9183, for a Text Amendment (TA-15-00391) to the City of Lawrence Land Development Code to modify the Personal Convenience Services and Personal Improvement Service uses and to amend Articles 4, 5 and 17 to address modifications.
6. Accept dedications and vacations of utility easements for Oregon Trail Addition 3rd Plat associated with Minor Subdivision, MS-15-00546, located at the northeast corner of George Williams Way and Overland Drive. Submitted by Grob Engineering Services, for Oregon Trail Holdings LC, property owner of record. Staff Memo & Attachments
7. Receive request from David Hamby, BG Consultants, Inc. and refer the following items back to the Planning Commission for reconsideration: A-14-00161 and A-14-00163, annexation requests for property south of N 1750 Road and east of E 902 Road; CPA-14-00005, Revised K10 Farmers Turnpike Plan; and Z-14-00165, Z-14-00164, Z-14-00162, and Z-14-00204, rezoning requests for the property included in the annexation request. These items were considered by the Planning Commission on June 23, 2014. Staff Memo Reconsideration Request Annex Map
8. Authorize staff to negotiate an Engineering Services Agreement with BG Consultants for Design and Construction Phase Engineering Services for Project No. UT1513 - Sanitary Sewer Main Replacement Naismith Drive and Crescent Road. Staff Memo & Attachments
9. Authorize a Request for Qualifications for architectural design services for the remodel of Fire Station No. 1, located at 746 Kentucky Street. Staff Memo & Attachments
10. Authorize the Mayor to execute a recommendation letter for Next Century City to the Federal Communications Commission in support of the Lifeline and Link up Reform and Modernization document to offer affordable broadband internet connections to low-income households. Staff Memo & Attachments
11. Authorize the Interim City Manager to execute Addendum No. 5 and No. 6 to the City of Lawrence/Douglas County fiber sharing Memorandum of Understanding, which allows for the installation of fiber from 23rd and Harper Streets to the Douglas County Fairgrounds and installation of fiber from the intersection of K10 and Franklin Road to the Douglas County Jail for a total cost of $99,888, with Douglas County paying $77,420 and the City paying $22,468. Staff Memo & Attachments
12. Authorize the Interim City Manager to execute a Memorandum of Understanding between the City of Lawrence and Lawrence Memorial Hospital (LMH) which allows for LMH to use six fibers that the City set aside for use by LMH and authorize the Interim City Manager to execute Addendum No. 1, 2, and 3 which allows for the installation of fiber and allows LMH to connect LMH owned facilities to the City’s fiber network for a total cost of $154,853, which is to be paid entirely by LMH. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting on second and final reading, Ordinance No. 9181, rezoning (Z-15-00427) approximately 2.96 acres located at 1501 Learnard Avenue from RS7 (Single-Dwelling Residential) District to IL (Limited Industrial) District with conditions to limit certain uses, as amended by the City Commission on 12/1/15. Staff Memo & Attachments Correspondence - Updated 12/07/15
ACTION: Adopt on second and final reading, Ordinance No. 9181, if appropriate.
2. DEFERRED. Consider the appeal of the
Historic Resources Commission's determination per 20-308(g) of the Land
Development Code for the installation of a metal arch associated with the
sidewalk dining area located in the public right-of-way adjacent to 1012
Massachusetts Street. This item was continued from the 12/01/15 City
Commission Meeting. Updated documents will be posted once they are available.
12/01/15 CC Meeting
Materials Correspondence
- Updated 12/07/15 Staff
Memo - Added 12/04/15
ACTION:
Make a determination for the installation of a metal arch associated with
the sidewalk dining area located in the public right-of-way adjacent to 1012
Massachusetts Street based on the Downtown Design Guidelines, if appropriate.
3. DEFERRED TO THE DECEMBER 15, 2015 MEETING. Consider
Site Plan Appeal, SP-15-00368, for redevelopment of the site for a car wash,
located at 900 and 914 Iowa Street. Staff
Memo & Attachments Administrative Determination
Site Plan Layout Site Plan Landscaping Site Plan Elevations Site Plan Demo Correspondence
ACTION: Direct
staff as appropriate.
4. DEFERRED. Consider
the following items related to KTEN Crossing (formerly known as Southpoint):
a) Consider
approving Comprehensive Plan Amendment, CPA-15-00335, to Horizon 2020
Chapter 6 to change the designation from Auto-Related Commercial to Regional
Commercial, and Chapter 14 (Revised Southern Development Plan) to revise the
future land use designations from open space and auto-related commercial uses
to open space and commercial use at the southeast corner of the intersection of
South Lawrence Trafficway and US-59. Submitted by Landplan Engineering,
P.A. for Armstrong Management L.C. and Grisham Management L.C., owners of
record. Adopt on first reading, Ordinance No. 9151, for Comprehensive
Plan Amendment (CPA-15-00335) to Horizon 2020 Chapter 6 to change the
designation from Auto-Related Commercial to Regional Commercial, and Chapter 14
(Revised Southern Development Plan) to revise the future land use designations
from open space and auto-related commercial uses to open space and commercial
use at the southeast corner of SLT and US-59. (PC
Item 1; approved 6-2 on 8/24/15) Staff Report Revised Southern
Development Plan Revised
Southern Development Plan Maps Retail Market Study Horizon 2020 Revisions Concept Plan July 2014 PC
Minutes w/Link to Full Packet 08/24/15
PC Minutes Correspondence - Updated 12/07/15
ACTION: Approve
Comprehensive Plan Amendment to Horizon 2020 Chapter 6 and Chapter 14, and
adopt on first reading, Ordinance No. 9151, if appropriate.
b) Consider
approving a request to rezone, Z-15-00327, approximately 63.89 59.798 acres from RS10 (Single-Dwelling
Residential) District to CR (Regional Commercial) District, located at the
southeast corner of the South Lawrence Trafficway and US-59. Submitted by
Landplan Engineering P.A., on behalf of Armstrong Management L.C. and Grisham
Management L.C., property owners of record. Adopt
on first reading, Ordinance No. 9152,
to rezone (Z-15-00327) 63.89 59.798 acres
from RS10 to CR, located at the southeast corner of SLT and US-59. (PC Item 2A;
approved 6-2 on 8/24/15) Staff Report Retail Market Study Map of Area K10/SLT Fact Sheet Concept Plan Base District July 2014 PC
Minutes w/Link to Full Packet 08/24/15
PC Minutes Correspondence
- Updated 12/07/15
ACTION: Approve
rezoning 63.89 acres from RS10 to CR, at the southeast corner of SLT and US-59,
and adopt on first reading, Ordinance No. 9152, if appropriate.
c) Consider
approving a request to rezone, Z-15-00328, approximately 2.61 6.706 acres from RS10 (Single-Dwelling
Residential) District to OS (Open Space) District, located at the southeast
corner of the South Lawrence Trafficway and US-59. Submitted by Landplan
Engineering P.A. on behalf of Armstrong Management L.C. and Grisham Management
L.C., property owners of record. Adopt
on first reading, Ordinance No. 9153,
to rezone (Z-15-00328) 2.61 6.706 acres
from RS10 to OS, located at the southwest corner of SLT and US-59. (PC Item 2B; approved 7-1 on 8/24/15) Staff Report
Retail Market Study Map of Area 31st Street Mitigation Map
Concept Plan July 2014 PC
Minutes w/Link to Full Packet 08/24/15
PC Minutes Correspondence - Updated 12/07/15
ACTION: Approve
rezoning 2.61 acres from RS10 to OS, at the southeast corner of SLT and US-59,
and adopt on first reading, Ordinance No. 9153, if appropriate.
5. Receive presentations from the City Auditor regarding the following:
a) Receive the Audit Recommendation Follow-Up.
ACTION: Direct Auditor as appropriate.
b) Receive Performance Audit Work Plan.
ACTION: Direct Auditor as appropriate.
c) Receive Performance Audit for Lawrence Community Shelter.
ACTION: Direct Auditor as appropriate.
6. Consider a motion to recess into executive session for approximately 30 minutes to discuss confidential data relating to the financial affairs or trade secrets of a corporation. The justification for the executive session is to protect the confidentiality of the corporation’s data related to its financial affairs or trade secrets. The City Commission will resume its regular meeting in the City Commission room at the conclusion of the executive session.
ACTION: Approve motion to recess into executive session, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
1. Consider adopting the 2016 City Commission Meeting calendar.
· City Manager Candidate Public Reception, Thursday, December 17, 6:00 - 8:00 p.m. Location: Carnegie Building, 200 W. 9th Street
· Executive Session – City Commission, Friday, December 18, times TBD.
· Joint Economic Development Council meeting, Monday, December 21, 3:00 p.m. Location: Chamber offices.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
· December 29 City Commission meeting – 9:00 a.m.
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. This position is designated for a Journeyman Electrician.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Three positions expire 12/31/15 and are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.