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CITY COMMISSION
MEETING AGENDA
December 15, 2015 – 5:45 p.m.
(Posted on webpage at 5:00 p.m. on 12/10/15)
(10MB files take approximately 45 seconds to open)
Updates:
12/15/15 @ 4:25 p.m.:
- Regular Agenda Item No 7 – site plan appeal for car wash located at 900 and 914 Iowa Street has been withdrawn by appellant.
12/15/15 @ 2:15 p.m.
- Added a report to Regular Agenda Item No. 3 – presentation from the Chamber of Commerce;
- Added a PowerPoint presentation to Regular Agenda Item No. 4 – Lawrence Douglas County Housing Authority purchase of 1725 New Hampshire Street; and
- Added correspondence to Regular Agenda Item No. 5 – 1231 Pennsylvania public hearing.
12/14/15 @ 3:30 p.m.:
- Added a presentation from Peaslee Tech to Regular Agenda Item No. 3; and
- Added correspondence to Regular Agenda Item No. 4 – Lawrence Douglas County Housing Authority purchase of 1725 New Hampshire Street.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/29/15 and 10/01/15.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 11/05/15
Community Development Advisory Committee meeting of 09/24/15
Human Relations Commission meeting of 08/20/15
Mental Health Board meeting of 10/27/15
Sign Code Board of Appeals meetings of 10/02/14 and 05/07/15
Traffic Safety Commission meeting of 11/02/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor. Staff Memo & Attachments
6. Bid and purchase items:
a) Award bid for two (2) rear load refuse bodies for the Public Works Department to Downing Sales and Service for $230,164. Bid Memo
b) Award the bid for two (2) half ton trucks for the Public Works Department to Laird Noller Ford, for $45,118, following the City’s one percent local preference purchasing policy. Bid Memo
c) Approve payment for the 2016 annual maintenance for the Harris ERP Software (Innoprise) in the amount of $84,261.87 Staff Memo
d) Award City Bid No. B1566 for 14 2016 Ford Police Utility Interceptors for the Police Department to Laird Noller Ford for $378,559. Bid Memo
e) Award City Bid No. B1562 for one (1) half ton 4X4 extended cab truck for the Police Department to Laird Noller Ford for $26,008. Bid Memo
f) Award City Bid No. B1563 for one (1) 2016 Ford Transit Prisoner Transport Van for the Police Department to Shawnee Mission Ford for $43,813. Bid Memo
g) Award City Bid No. B1565 for one (1) 2016 Ford Transit Van for the Police Department to Laird Noller Ford for $23,972. Bid Memo
7. Adopt Resolution No. 7147, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. Staff Memo & Attachments
8. Accept dedications of utility and access easements, for Bethel Estates of Lawrence No. 1 associated with Minor Subdivision, MS-15-00370, Bethel Estates of Lawrence No. 1, located at 2101 Exchange Ct. Submitted by CFS Engineers for Southwind Capital, LLC, and BJ North County medical Dental Center, LLC, the property owners of record. Staff Memo & Attachments
9. Accept dedication of easements and rights-of-way for Final Plat, 24th Place Addition, PF-15-00585. This final plat includes 14 residential lots and one commercial lot. Submitted by BG Consultants, Inc., for RPI LLC, property owner of record. Staff Memo & Attachments
10. Approve Site Plan SP-15-00214 for a use of a right-of-way permit to use the adjacent sidewalk as a hospitality area for The Bottleneck, 737 New Hampshire Street. Submitted by Hernly Associates for Seven3seven, LLC, property owner of record. Approve a sidewalk dining and hospitality license for The Bottleneck, 737 New Hampshire Street. Staff Report Site Plan Staff Memo
11. Concur with the recommendation from the Traffic Safety Commission to deny the request to establish a STOP sign on southbound Indiana Street at Sunflower Road; or, to establish Indiana Street as a ONE-WAY Street northbound, between Sunflower Road and Sunnyside Avenue (TSC item #2; denied 7-0 on 11/02/15). Staff Memo & Attachments
12. Authorize a partial reimbursement of $11,776.30 for the City’s share of 2015 Property Taxes on the Dwayne Peaslee Technical Training Center. Staff Memo & Attachments
13. Approve the donation of property at 826 Oak Street for the Lawrence Douglas County Housing Authority. Staff Memo & Attachments
14. Authorize the Interim City Manager to settle a claim in the amount of $18,000, and to forego collection of a Lawrence Douglas County Fire/Medical ambulance bill in the amount of $586.31. Staff Memo
15. Authorize staff to bind coverage of Excess Workers Compensation Insurance with Safety National for the insurance period of January 1, 2016 through December 31, 2016 in the amount of $78,169. Staff Memo
16. Receive draft outside agency agreements for City 2016 funds and authorize distribution of agreements to outside agencies. Staff Memo & Attachments
17. Authorize the Mayor to sign a Release of Mortgage for Steven C. Watts, 1649 Edgehill Road. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of pedestrian easement described as Lots 3, Block 2 and Lot 4, Block 2 both a final plat of Hanscom-Tappan Addition (aka 1511 Hanscom Road and 1515 Hanscom Road), as requested by property owners, Jackie Juhl, and Jason and Joanna Bonee. Staff Memo & Attachments
ACTION: Conduct public hearing and approve vacation of pedestrian easement, if appropriate.
2. Consider the following distance limitation waivers:
a) Conduct a public hearing regarding a distance limitation waiver request for the issuance of a Drinking Establishment License for Bayleaf Restaurant at 947 New Hampshire Street, Suite 120. Staff Memo & Attachments
ACTION: Conduct public hearing and find that the proximity of the sale of alcohol by Bayleaf Restaurant is not adverse to the public welfare or safety and grant a distance limitation waiver, if appropriate.
b) Conduct a public hearing regarding a distance limitation waiver request for the issuance of a Drinking Establishment License for Wingstop, 2233 Louisiana Street, Suite G. Staff Memo & Attachments
ACTION: Conduct public hearing and find that the proximity of the sale of alcohol by Wingstop is not adverse to the public welfare or safety and grant a distance limitation waiver, if appropriate.
3. Receive presentation from Lawrence Chamber of Commerce on economic development. Peaslee Presentation - Added 12/14/15 Chamber Report - Added 05/15/15
ACTION: Receive presentation.
4. Consider authorizing the Lawrence Douglas County Housing Authority to acquire property at 1725 New Hampshire Street for affordable housing. Staff Memo & Attachments Aerial Map Correspondence - Added 12/14/15 PowerPoint Presentation - Added 12/15/15
ACTION: Authorize the Lawrence Douglas County Housing Authority to acquire property at 1725 New Hampshire Street, if appropriate.
5. Conduct public hearing to allow the owner of the property at 1231 Pennsylvania Street to show cause why the enforcing officer should not be directed to raze and remove the unsafe and dangerous single family house and accessory storage building, and to remove accumulated debris, scrap and storage from the exterior yard and front porch within 60 days and failure to comply would result in abatement of the conditions by the City. Staff Memo & Attachments Correspondence - Added 12/15/15
ACTION: Conduct public hearing and direct staff as appropriate.
6. Consider approving Greyhound bus stop at the turnout at 6th Street and New Hampshire Street for a temporary period of time of six (6) months. Staff Memo & Attachments
ACTION: Approve Greyhound bus stop at the turnout at 6th Street and New Hampshire Street for a temporary period of time of six (6) months, if appropriate.
7. WITHDRAWN BY APPELLANT.
Consider Site Plan Appeal, SP-15-00368, for redevelopment of the site
for a car wash, located at 900 & 914 Iowa Street. Staff Memo & Attachments Administrative
Determination Site Plan
Layout Site Plan
Landscaping Site Plan
Elevations Site Plan Demo
Correspondence
ACTION: Direct
staff as appropriate.
8. Review and adopt the 2016 City of Lawrence Legislative Priority Statement. Staff Memo & Attachments
ACTION: Adopt the 2016 City of Lawrence Legislative Priority Statement, if appropriate.
9. Consider a motion to recess into executive session for approximately 30 minutes to discuss confidential data relating to the financial affairs or trade secrets of a corporation. The justification for the executive session is to protect the confidentiality of the corporation’s data related to its financial affairs or trade secrets. The City Commission will resume its regular meeting in the City Commission room at the conclusion of the executive session.
ACTION: Approve motion to recess into executive session, if appropriate.
10. At the conclusion of the regular meeting, the City Commission should recess the December 15, 2015 City Commission meeting until 11:45 a.m. on Friday, December 18 in the City Manager’s Conference room on the 4th Floor of City Hall, at which time the City Commission will reconvene into executive session for the purpose of discussion of non-elected personnel matters. The justification for the executive session is to protect the privacy of non-elected personnel. The City Commission will resume its regular meeting at approximately 4:00 p.m., December 18, 2015 and will adjourn the meeting.
ACTION: Recess meeting until 11:45 a.m. on Friday, December 18, at which time the City Commission will reconvene into executive session for the purpose of discussion of non-elected personnel matters and resume its regular meeting at approximately 4:00 p.m., December 18, 2015 to adjourn the meeting, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
1. Consider adopting the 2016 City Commission Meeting calendar.
· Affordable Housing Advisory Meeting, Monday, December 14, 11:00 a.m. – 1:00 p.m. Location: City Commission Room.
· City Manager Candidate Public Reception, Thursday, December 17, 6:00 - 8:00 p.m. Location: Carnegie Building, 200 W. 9th Street
· Executive Session – City Commission, Friday, December 18, times TBD.
· Joint Economic Development Council meeting, Monday, December 21, 3:00 p.m. Location: Chamber of Commerce.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
· December 29 City Commission meeting – 9:00 a.m.
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. This position is designated for a Journeyman Electrician.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Three positions expire 12/31/15 and are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Bicycle Advisory Committee:
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.