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CITY COMMISSION
MEETING AGENDA
December 29, 2015 – 9:00 a.m.
(Posted on webpage at 2:30 p.m. on 12/23/15)
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In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/06/15 and 10/13/15.
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meeting of 12/08/15
Public Incentives Review Committee meeting of 08/04/15
Sales Tax Audit Committee meetings of 08/26/14 and 10/08/15
Sustainability Advisory Board meeting of 11/11/15
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for one (1) small container truck for the Public Works Department to Key Equipment for the net amount of $93,265.76. Bid Memo
7. Approve the 2013 and 2014 Public Transportation, Streets and Infrastructure Sales Tax Annual Reports. Staff Memo & Attachments
8. Authorize the Interim City Manager to enter into a one (1) year extension of the lease agreement for farm ground at the Kaw River Wastewater Treatment Plant. Staff Memo
C. CITY MANAGER’S REPORT: None.
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City offices closed December 25 in observance of Christmas holiday.
· December 29 City Commission meeting – 9:00 a.m.
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· Lawrence Chamber of Commerce Legislative Priorities Breakfast, Friday, January 8, 8:00 a.m. Location: Maceli’s.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· Lawrence Chamber of Commerce Annual Meeting, Friday, January 29, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 East 6th Street.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14, and four vacancies for positions that expired 09/30/15. Four positions are designated for low/mod areas and one position is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. This position is designated for a Journeyman Electrician.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Three positions expire 12/31/15 and are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a positon that expires 05/31/17.
Parks & Recreation Advisory Board:
One position will become vacant 12/31/15.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.