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CITY COMMISSION
MEETING AGENDA
January 5, 2016 – 5:45 p.m.
(Posted on webpage at 3:40 p.m. on 12/31/15)
(10MB files take approximately 45 seconds to open)
Updates:
01/05/16 @ 2:10 p.m.:
- Added additional correspondence to Regular Agenda Item No. 3 – KTEN Crossing/Southpoint.
01/04/16 @ 3:51 p.m.:
- Added additional correspondence to Regular Agenda Item No. 3 – KTEN Crossing/Southpoint; and
- Regular Agenda Item No. 4 - extended the executive session 20 minutes to include the discussion of non-elected personnel matters.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Homeless Issues Advisory Committee meeting of 07/14/15
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Award bid for Bid No. B1554, Clinton Water Treatment Plant Phase 1 Taste and Odor Improvements Project (UT1209), to the low bidder Crossland Heavy Contractors in the amount of $3,879,000 and authorize the Interim City Manager to execute the construction contract. Staff Memo & Attachments
b) Authorize Interim City Manager to execute Supplemental Agreement No. 2, in the amount of $205,284, with George Butler Associates, Inc. for Project UT1402 City of Lawrence Flow Monitoring Program for 2016 sanitary sewer flow monitoring services. Staff Memo & Attachments
c) Authorize payment to Meera, LLC, in the amount of $35,000, for the Kaw Transmission Main waterline easement acquisition at 1010 N. 3rd Street. Staff Memo & Attachments
6. Approve vacation of utility easement, for The Reserve at Alvamar No. 5, associated with Minor Subdivision, MS-15-00628, located at 1621 and 1617 Cog Hill Court. Submitted by Landplan Engineering, for Ann Warren and David and Sarah Favreau, property owners of record. Staff Memo & Attachments
7. Approve a request to rezone, Z-15-00522, approximately 5,500 SF from IG (General Industrial) District to CS (Strip Commercial) District, located at 239 Elm Street and 311 N. 3rd Street for the Levee Café . Submitted by Paul Werner Architects, for Lawrence Kansas Rentals, LLC and Jon Davis, property owners of record. Adopt on first reading, Ordinance No. 9193, to rezone (Z-15-00522) approximately 5,500 SF from IG (General Industrial) District to CS (Strip Commercial) District, located at 239 Elm Street and 311 N. 3rd Street. (PC Item 1; approved 8-0 on 12/14/15) Staff Report Map of Area Zoning Map Neighborhood Map Modes of Transportation Map Land Use Map Concept Site Plan Drawing PC Minutes Correspondence
8. Approve a request to rezone, Z-15-00523, approximately 1.04 acres from UR (Urban Reserve) District to RMO (Multi-Dwelling Residential-Office) District, located at 4111 W. 6th Street for Freestate Dental. Submitted by Paul Werner Architects, for Freestate Dental Building, LLC, property owner of record. Adopt on first reading, Ordinance No. 9194, to rezone (Z-15-00523) approximately 1.04 acres from UR (Urban Reserve) District to RMO (Multi-Dwelling Residential-Office) District, located at 4111 W. 6th Street (PC Item 2; approved 8-0 on 12/14/15) Staff Report Map of Area PC Minutes
9. Accept the LiveWell Community Wellness Grant funding to purchase and install 74 additional bicycle parking spaces downtown: 30 spaces of on street bicycle parking spaces in bike corrals replacing two on street parking spaces and 44 spaces at inverted U racks on existing pavement on the sidewalk. Proceed with a public comment process for final bike corral parking locations before a final City Commission decision. Staff Memo
10. Accept the LiveWell Community Wellness Grant funding of $4,383 and commit local match of $1,461 and staff time to install bike repair stands and pumps at Burroughs Creek Trail parking on 15th Street, the North Lawrence Levee Trail Head parking lot, Rotary Arboretum Trail parking for SLT, and the Library Plaza near the parking garage. Staff Memo
11. Authorize the Interim City Manager to execute the Memorandum of Agreement with the University of Kansas or University participation in the construction cost for the Sunnyside Drive Waterline Improvements. Staff Memo & Attachments
12. Receive Bert Nash Community Mental Health Center 2015 2nd Quarter Performance Report.
13. Authorize the Mayor to sign the mortgage Subordination Agreement for Dylan A. and Carletta K. Bassett, 2521 Maverick Lane. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of the 10’ utility easement on the east side of 1918 E. 23rd Street, as requested by the property owner Cornerstone Plaza, LLC, Mike and Donna Hultine. Staff Memo & Attachments
ACTION: Conduct public hearing and approve vacation of the 10’ utility easement on the east side of 1918 E. 23rd Street, if appropriate.
2. Consider approving a Preliminary Development Plan, PDP-15-00529, for Bauer Farm, located at the NE corner of 6th Street and Wakarusa Drive. The plan proposes revisions to the remaining undeveloped commercial and multi-dwelling residential areas of Bauer Farm. Submitted by Treanor Architects PA for Free State Holdings, Inc., Bauer Farm Residential LLC, Free State Group LLC, property owners of record. (PC Item 4; approved 5-3 on 12/14/15) Staff Report Project Summary Map of Area Preliminary Development Plan Existing Subdivision Approval Drainage Easement PC Minutes
ACTION: Approve Preliminary Development Plan (PDP-15-00529) for Bauer Farm, if appropriate.
3. Consider the following items related to KTEN Crossing (formerly known as Southpoint):
a) Consider approving Comprehensive Plan Amendment, CPA-15-00335, to Horizon 2020 Chapter 6 to change the designation from Auto-Related Commercial to Regional Commercial, and Chapter 14 (Revised Southern Development Plan) to revise the future land use designations from open space and auto-related commercial uses to open space and commercial use at the southeast corner of the intersection of South Lawrence Trafficway and US-59. Submitted by Landplan Engineering, P.A. for Armstrong Management L.C. and Grisham Management L.C., owners of record. Adopt on first reading, Ordinance No. 9151, for Comprehensive Plan Amendment (CPA-15-00335) to Horizon 2020 Chapter 6 to change the designation from Auto-Related Commercial to Regional Commercial, and Chapter 14 (Revised Southern Development Plan) to revise the future land use designations from open space and auto-related commercial uses to open space and commercial use at the southeast corner of SLT and US-59. (PC Item 1; approved 6-2 on 8/24/15) Staff Report Revised Southern Development Plan Revised Southern Development Plan Maps Retail Market Study Horizon 2020 Revisions Concept Plan July 2014 PC Minutes w/Link to Full Packet 08/24/15 PC Minutes Correspondence - Updated 01/05/16
ACTION: Approve Comprehensive Plan Amendment to Horizon 2020 Chapter 6 and Chapter 14, and adopt on first reading, Ordinance No. 9151, if appropriate.
b) Consider approving a request to rezone, Z-15-00327, approximately 59.798 acres from RS10 (Single-Dwelling Residential) District to CR (Regional Commercial) District, located at the southeast corner of the South Lawrence Trafficway and US-59. Submitted by Landplan Engineering P.A., on behalf of Armstrong Management L.C. and Grisham Management L.C., property owners of record. Adopt on first reading, Ordinance No. 9152, to rezone (Z-15-00327) 59.798 acres from RS10 to CR, located at the southeast corner of SLT and US-59. (PC Item 2A; approved 6-2 on 8/24/15) Staff Report Retail Market Study Map of Area K10/SLT Fact Sheet Concept Plan Base District July 2014 PC Minutes w/Link to Full Packet 08/24/15 PC Minutes Correspondence - Updated 01/05/16
ACTION: Approve rezoning 59.798 acres from RS10 to CR, at the southeast corner of SLT and US-59, and adopt on first reading, Ordinance No. 9152, if appropriate.
c) Consider approving a request to rezone, Z-15-00328, approximately 6.706 acres from RS10 (Single-Dwelling Residential) District to OS (Open Space) District, located at the southeast corner of the South Lawrence Trafficway and US-59. Submitted by Landplan Engineering P.A. on behalf of Armstrong Management L.C. and Grisham Management L.C., property owners of record. Adopt on first reading, Ordinance No. 9153, to rezone (Z-15-00328) 6.706 acres from RS10 to OS, located at the southwest corner of SLT and US-59. (PC Item 2B; approved 7-1 on 8/24/15) Staff Report Retail Market Study Map of Area 31st Street Mitigation Map Concept Plan July 2014 PC Minutes w/Link to Full Packet 08/24/15 PC Minutes Correspondence - Updated 01/05/16
ACTION: Approve rezoning 6.706 acres from RS10 to OS, at the southeast corner of SLT and US-59, and adopt on first reading, Ordinance No. 9153, if appropriate.
4. Consider motion to recess into executive session for
approximately 20 40 minutes. Twenty
minutes will be for the purpose of consultation with attorneys for
the City deemed privileged in the attorney client relationship and 20 minutes will be for the purpose of discussing
non-elected personnel matters. The justification for the executive
session is to keep attorney client matters and
non-elected personnel matters confidential at this time. The City
Commission will resume its regular meeting in the City Commission Room at the
conclusion of the executive session.
ACTION: Approve motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City offices closed Friday, January 1, 2016 in observance of New Year’s Day.
· Lawrence Chamber of Commerce Legislative Priorities Breakfast, Friday, January 8, 8:00 a.m. Location: Maceli’s.
· City Commission Study Session, Tuesday, January 12, 3:30 p.m., on Economic Development. Location: City Commission Room.
· City offices closed Monday, January 18, in observance of Martin Luther King, Jr. Day.
· Lawrence Chamber of Commerce Annual Meeting, Friday, January 29, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 East 6th Street.
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
One vacancy for a position that expires 09/30/17 and two vacancies for positions that expire 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Senior Services Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.
Homeless Issues Advisory Committee:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expires 03/31/16.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
One position expires 03/31/16 and is not eligible for reappointment.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Three positions expired 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.