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CITY COMMISSION

MEETING AGENDA

January 26, 2016 – 5:45 p.m.

(Posted on webpage at 4:30 p.m. on 01/21/16)

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Updates:

01/26/16 @ 2:35 p.m.:

Added submittal drawings and a staff memo regarding status of project and intensity use to Regular Agenda Item No. 2 - Consider FDP-15-00642 for revisions to the approved plan for a mixed-use development located at 1101 Indiana Street (HERE Project); and

Added Lawrence Cultural Arts Commission Meet & Greet with City Commissioners under the calendar .

01/25/16 @ 1:20 p.m.:

Added correspondence and a performance agreement staff memo to Regular Agenda Item No. 2 - Consider FDP-15-00642 for revisions to the approved plan for a mixed-use development located at 1101 Indiana Street (HERE Project); and
Revised the language for Regular Agenda Item No. 4 – increase of ambulance rates.

01/22/16 @ 3:20 p.m.:

Added copies of letters to Consent Agenda Item No. 8 – authorize the Mayor to sign letters of support for grant for Watkin’s Museum; and
Added a revised Findings of Fact to Regular Agenda Item No. 1.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Read Across Lawrence Presentation.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Affordable Housing Advisory Board meeting of 12/14/15

Community Development Advisory Board meeting of 11/12/15

eXplore Lawrence Board meetings of 11/18/15, 11/30/15, 12/09/15, and 12/16/15

Homeless Issues Advisory Committee meeting of 10/13/15

2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Set bid date of February 9, 2016 for Bid No. B1422 - HERE Addition (11th Street and Mississippi Street) Public Improvements, Project No. PW1534. Staff Memo & Attachments

b) Authorize the Interim City Manager to approve a purchase order for design services for the Bob Billings Corridor Improvements; Project No. PW1503, to BG Consultants in the amount of $145,870. Staff Memo & Attachments

c) Award the bid for two (2) F150 trucks for wastewater operations for the Utilities Department to the low bidder, Shawnee Mission Ford, in the amount of $63,350. Bid Memo

d) Approve request to modify Bid No. B1546 for ferric chloride chemicals for the Utilities Department by awarding the bid to the next lowest bidder, Kemira Water Solutions, Inc., for a unit price of $1.3162/gallon. Staff Memo

e) Approve change order for $7,000 to Spencer Turbine for freight charges associated with the shipping of a blower for the Kansas River Wastewater Treatment Plant. Staff Memo

f) Authorize the sole source purchase of two (2) utility transformers for the Utilities Department from Kaw Valley Electric Cooperative in the amount of $42,768.42 for the Clinton Water Treatment Plant Raw Water Pump Station Improvements, Project No. UT1417. Staff Memo

g) Authorize approval of blanket purchase orders from the Utilities Operations and Maintenance Budget and capital fund budget to Hick’s Classic Concrete for $50,000 each pursuant to Bid No. B1204, with the option to increase each by $50,000 as needed for concrete work, repair and replacement related to watermain repair and replacement. Staff Memo

h) Approve the purchase of a JCB 3CX Compact Backhoe, for the Parks & Recreation Department, in the amount of $70,987 from Sellers Equipment, utilizing the NJPA cooperative purchasing contract. Staff Memo

5. Adopt on second and final reading, Ordinance No.9192, authorizing a grant from the City to Menard, Inc., for $549,350, to be paid over a 10 year period and a City special assessment prepayment grant not to exceed $250,000, subject to the terms and conditions specified within the Development Agreement.

6. Receive Bert Nash Community Mental Health Center 2015 3rd Quarter Performance Report.

7. Approve as “Signs of Community Interest” a request from the Lawrence Home Builders Association to place signs at various locations from February 15 through February 22, 2016, promoting the Lawrence Home Show. Staff Memo & Attachments

8. Authorize the Mayor to sign a letter of support for the Watkins Museum application for grants from the Douglas County Community Foundation, the Freedom’s Frontier National Heritage Area, and the Douglas County Natural and Cultural Heritage Conservation Grant Program for an interactive computer kiosk that will be added to its second floor core exhibit. Letters of Support - Added 01/22/16

C. CITY MANAGER’S REPORT: Report & Attachments

D. PUBLIC COMMENT:

ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

1. Consider approving Findings of Fact regarding the City’s disapproval of Zoning Map Amendment Application, No. Z-15-00327, seeking to rezone approximately 59.8 acres from RS10 (Residential) District to CR (Regional Commercial) District, and Zoning Map Amendment Application, No. Z-15-00328, seeking to rezone approximately 6.7 acres from RS10 (Residential) District to OS (Open Space) District, all of which is located on the southeast corner of the interchange of K-10 and US 59 Highways. Findings of Fact - Revised 01/22/16

ACTION: Approve Findings of Fact, if appropriate.

2. Consider FDP-15-00642 for revisions to the approved plan for a mixed-use development located at 1101 Indiana Street (HERE Project), reducing the number of parking spaces by 69, adding an access point to the parking garage from 11^th Street, and limiting occupancy to only those uses supported by the reduced parking. This application does not include related rezoning and preliminary development plan requests to construct a parking garage on property immediately south located at 1137 Indiana Street. Those requests will be considered by the City Commission upon a recommendation of the Planning Commission and after Historic Resources Commission decision. Staff Memo Location Map Approved Final Development Plan Revised Final Development Plan Correspondence - Added 01/25/16 Performance Agreement Staff Memo & Attachments - Added 01/25/16 Submittal Drawings - Added 01/26/16 Staff Memo on Status of Project - Added 01/26/16

ACTION: Approve revised Final Development Plan (FDP-15-00642) for HERE, located at 1101 Indiana Street, if appropriate

3. Consider adopting on first reading, Ordinance No. 9184, authorizing the issuance of $14.5 million in Industrial Revenue Bonds for the Pioneer Ridge Project, a senior independent living facility near Harvard Road and Wakarusa Drive. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 9184, authorizing the issuance of $14.5 million in Industrial Revenue Bonds for the Pioneer Ridge Project, if appropriate.

4. Consider adopting on first reading, Joint City Ordinance No. 9197/County Resolution No. ____, authorizing the increase of ambulance rates by five percent (5%) in January 2016, January 2017, and January 2018. ~~beginning January 1, 2016 by fifteen percent (15%), January 1, 2017 by twenty percent (20%), and January 1, 2018 by twenty-five percent (25%).~~ Staff Memo

ACTION: Adopt on first reading, Joint City Ordinance No. 9197/County Resolution No. ____, authorizing the increase of ambulance rates, if appropriate.

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS: City Commission Work Plan

H. CALENDAR: Meeting List

· Tuesday, January 26, 5:00 – 7:00 p.m. - New York Elementary School Chili Feed.

· Lawrence Chamber of Commerce Annual Meeting, Friday, January 29, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 East 6^th Street.

· Lawrence Cultural Arts Commission Meet & Greet with City Commissioners, Monday, February 8, 6:45 – 8:00 p.m. Location: Carnegie Building.

· City Commission Study Session, Tuesday, February 9, 4:00 p.m. with the Pedestrian-Bicycle Issues Task Force. Location: City Commission Room.

· City offices closed Monday, February 15, in observance of Presidents’ Day.

· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.

· KCADC welcome reception for incoming President and CEO, Tim Cowden, Tuesday, February 23, 4:00 – 6:00 p.m. Location: BTBC, 2029 Becker Drive.

· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.

*dates in bold indicate City Commission meeting date

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Citizen Advisory Board for Fair and Impartial Policing:

Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

Community Development Advisory Committee:

One vacancy for a position that expires 09/30/17 and two vacancies for positions that expire 09/30/18. These positions are designated for low/mod areas.

Contractor Licensing Board:

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/15.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

Fire Code Board of Appeals:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

Historic Resources Commission:

Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.

Joint Economic Development Council:

One vacancy for a position that expired 10/31/15.

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

Mechanical Board of Appeals:

One position expires 03/31/16.

Mental Health Board:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

Plumbing Code Board of Appeals:

Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

Public Health Board:

One position expires 03/31/16 and is not eligible for reappointment.

Public Incentive Review Committee:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

Public Library Board:

Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/15.

Sales Tax Audit Committee:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.