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CITY COMMISSION

MEETING AGENDA

February 23, 2016 – 5:45 p.m.

(Posted on webpage at 4:00 p.m. on 02/18/16)

(10MB files take approximately 45 seconds to open)

 

Updates:

02/23/16 @ 1:35 p.m.:

 

02/22/16 @ 4:20 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 01/12/16 and 01/19/16.

 

2.       Receive minutes from various boards and commissions:

 

Lawrence Aviation Advisory Board meeting of 10/14/15 and 01/13/16

Sustainability Advisory Board meeting of 01/13/16

Community Development Advisory Committee meeting of 01/28/16

Bert Nash Governing Board of Directors meeting of 10/24/15

Lawrence-Douglas County Health Board meeting of 12/21/15

Affordable Housing Advisory Board minutes of 1/11/16

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Approve purchase order to Mid America Valve Equipment for $16,579 plus freight for a sole source replacement valve to be installed at the Kaw Water Treatment Plant. Staff Memo

 

6.       Adopt on first reading, Ordinance No. 9200, authorizing the possession and consumption of alcoholic liquor on the 100 block of E 8th Street, and the intersection of 8th Street and New Hampshire Street, from 12:00 p.m. – 11:00 p.m. on Friday, April 22, 2016.

 

7.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance 9201, establishing Stop Signs requiring traffic on 27th Street to come to a complete stop at Louisiana Street, and traffic on Louisiana Street to come to a complete stop at 27th Street.

 

b)       Ordinance 9202, establishing Stop Signs requiring traffic on 27th Street to come to a complete stop at Ridge Court, and traffic on Ridge Court to come to a complete stop at 27th Street.

 

8.       Receive 2015 Bi-Annual Report on Reinvent Retirement Program. Report

 

9.       Authorize the Interim City Manager to execute Change Order No.1 in the amount of $26,301.02 to the Construction Contract with P1 Group for the Kaw Water Treatment Plant MCC Replacement Project, UT1418. Staff Memo

 

10.     Approve a street event temporary use of public right-of-way permit for use of Massachusetts Street, including the rolling closure of the northbound lane of Massachusetts Street downtown from 11:00 a.m. to 11:30 a.m., on Saturday, April 23, 2016 for the 2016 Earth Day Parade. Staff Memo & Attachments

 

11.     Approve a Street Event Temporary Use of Public Right-of-Way Permit for the closure of the 100 block of E 8th Street, and the intersection of 8th Street and New Hampshire Street, from 6:00 a.m. Thursday, April 21, 2016, to Saturday, April 23, 2016, at 6:00 a.m. for the Downtown Shot Put Event.  Staff Memo & Attachments

 

12.     Approve the Planning and Development Services Department 2015 Year End Revenues and Expenditures Report for the Regulation of Building Permitting and Contractor Licensing.  Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:  Report & Attachments

 

 

D.        PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing to consider the vacation of a portion of a 10’ platted utility easement along the east property line of 3440 W 6th Street (Kwik Shop, Inc.).  Application was submitted by Jason Loader with Kaw Valley Engineering for the property owner, Dillon Real Estate Co., Inc.  Staff Memo & Attachments

 

ACTION:        Hold public hearing and pending discussion, approve Order of Vacation for a utility easement at 3440 W. 6th Street, as requested by property owner Dillon Real Estate Co., Inc.

 

2.       Consider adopting on first reading, Ordinance No. 9167, amending Chapter V, Article 1 of the City of Lawrence Code (Administrative Provisions); Ordinance No.  9168, adopting the International Building Code, 2015 edition; Ordinance No. 9169, adopting the International Residential Code, 2015 edition; Ordinance No. 9170, adopting the National Electrical Code, 2014 edition; Ordinance No. 9171, adopting the International Plumbing Code, 2015 edition; Ordinance No. 9172, adopting the International Mechanical Code, 2015 edition; Ordinance No. 9173, adopting the International Fuel Gas Code, 2015 edition; Ordinance No. 9174, adopting the International Energy Conservation Code, 2015 edition; Ordinance No. 9175, adopting the International Existing Building Code, 2015 edition; Ordinance No. 9176, amending Chapter V, Article 12 of the City of Lawrence Code to increase demolition permit fees; Ordinance No. 9199, adopting the International Fire Code, 2015 edition; and Ordinance No. 9203, adopting the International Property Maintenance Code, 2015 edition.  Staff Memo & Attachments   Property Maintenance Code Staff Memo - Added 02/22/16   Staff Memo - Added 02/23/16

          

ACTION:        Adopt on first reading, Ordinance No. 9167; Ordinance No. 9168; Ordinance No. 9169; Ordinance No. 9170; Ordinance No. 9171; Ordinance No. 9172; Ordinance No. 9173; Ordinance No. 9174; Ordinance No. 9175; Ordinance No. 9176; Ordinance No. 9199; and Ordinance No. 9203.

 

3.        Receive the Pavement Management Program update and 2016 Pavement Maintenance Program and approve, including additional expenditures for inclusion of bike facility and traffic calming improvements.  Staff Memo & Attachments   Power Point Presentation   Correspondence - Added 02/22/16

 

ACTION:        Approve 2016 Pavement Maintenance Program, if appropriate.

 

4.       Consider motion to recess into executive session for approximately 10 minutes for consultation with attorneys for the city which would be deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client matters confidential at this time.  At the conclusion of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

ACTION:      Approve motion to recess into executive session for approximately 10 minutes, if appropriate.

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:  City Commission Work Plan

 

 

H.        CALENDAR:   Meeting List

 

·                     City offices closed Monday, February 15, in observance of Presidents’ Day.

 

·                     City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m.  Location:  Douglas County Fairgrounds, Building 21 – 2120 Harper Street.

 

·                     MPO meeting (regarding Kasold/K10 Interchange), Thursday, February 18, 3:00 – 5:30 p.m. Location: City Commission Room.

 

·                     KCADC welcome reception for incoming President and CEO, Tim Cowden, Tuesday, February 23, 4:00 – 6:00 p.m.  Location:  BTBC, 2029 Becker Drive.

 

•        KDOT meeting regarding future of K-10/I-70 interchange Thursday, March 3, 5:30 – 7:20 p.m. Location: Heritage Baptist Church Auditorium, 1781 E. 800 Road.

 

·                     Public meeting to discuss the 19th Street Project Wednesday, March 7, 7:00 – 8:00 p.m.  Location:  Fire Station #5, 1911 Stewart Avenue.

 

·                     National League of Cities Congressional City Conference, March 5 – 9, Washington DC.

 

·                     Regional Economic Development Educational Seminar, Thursday, March 10, 3:30 – 5:00 p.m.  Location:  Carnegie Building, 200 W. 9th Street.  Public is invited.

 

 

 

 

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May 2016

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*dates in bold indicate City Commission meeting date

 

 

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Citizen Advisory Board for Fair and Impartial Policing:

Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/15.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

 

Fire Code Board of Appeals:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Historic Resources Commission:

Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.

 

Joint Economic Development Council:

One vacancy for a position that expired 10/31/15.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Mechanical Board of Appeals:

One position expires 03/31/16.

 

Mental Health Board:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Plumbing Code Board of Appeals:

Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

 

Public Health Board:

One position expires 03/31/16 and is not eligible for reappointment.

 

Public Incentive Review Committee:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Public Library Board:

Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/15. 

 

Sales Tax Audit Committee:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/15.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.