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CITY COMMISSION

MEETING AGENDA

March 22, 2016 – 5:45 p.m.

(Posted on webpage at 4:45 p.m. on 03/17/16)

(10MB files take approximately 45 seconds to open)

 

Updates:

03/22/16 @ 2:05 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Recognition of new City Manager, Thomas M. Markus.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 03/01/16 and 03/08/16.

 

2.       Receive minutes from various boards and commissions:

 

Board of Zoning Appeals meeting of 01/07/16

Community Development Advisory Committee meeting of 02/25/16

Horizon 2020 Steering Committee meeting of 08/31/15

Sign Code Board of Appeals meeting of 01/07/16

Traffic Safety Commission meeting of 12/07/15

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)       Set a bid date of April 12, 2016, for Bid No. B1611 – Replacement HVAC Units for the Kansas River Wastewater Treatment Plant.   Staff Memo

 

b)       Award bid for Bid No. B1605, Project No. PW1507 – 6th Street and Champion Lane Traffic Signal Improvements, to J. Warren Company, Inc., in the amount of $346,846.00.   Staff Memo & Attachments

 

c)       Approve change order for $3,603 to Spencer Turbine for additional blower repairs, increasing the purchase order total amount from $20,000 to $23,603.   Staff Memo

 

d)       Award sole source purchase of a refurbished compact 4W laser system for the Police Department from Coherent TracER Laser for $23,902.45.   Bid Memo

 

7.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9205, to rezone (Z-15-00640) approximately 1.326 acres from CS (Strip Commercial) District to RM24 (Multi-Dwelling Residential) District, located at 2109 W. 26th Street (Villa 26 Apartments).

 

b)       Ordinance No. 9207, amending Chapter VI, Article 1, Section 108.3 of the City Code, pertaining to the business licensing and fees of dog kennels.

 

8.       Approve a Special Event Permit (SE-15-00621) for the Kansas Food Truck Festival located at 810 Pennsylvania Street. (Right-of-Way Permit was approved by City Commission on 3/1/16) Staff Memo & Attachments

 

9.       Authorize the Mayor to execute Supplemental Agreement No. 4 with the Kansas Department of Transportation for reimbursement of state access management funds for the consolidation of access points along 23rd Street, from Iowa Street to Louisiana Street.   Staff Memo & Attachments

 

10.     Authorize the City Manager to execute a Development Agreement with Pie Five for the construction of a concrete median on 25th Street, east of Iowa Street, for an amount not to exceed $3,971.00.  Staff Memo & Attachments

 

11.     Approve a temporary use of right-of-way permit for the Lawrence Art Guild to close Massachusetts Street from North Park Street to South Park Street on Sunday, May 1, 2016, from 6:00 a.m. – 7:30 p.m. for the 2016 Art in the Park Art Fair.   Staff Memo & Attachments

 

12.     Approve a street event temporary use of public right-of-way permit for the closure of Massachusetts Street from 11th Street to 13th Street from 6:00 a.m. – 6:00 p.m. on Saturday, September 24, 2016, for the 2016 Rev it Up Hot Rod Hullaballoo, as well as the use of parking along North Park Street and New Hampshire Street adjacent to South Park.   Staff Memo & Attachments

 

13.     Concur with Traffic Safety Commissions recommendation to install a Pedestrian Hybrid Beacon on Kasold Drive at Riverview Road. (TSC item#2; approved 8-0 on 12/7/15).   Staff Memo   TSC Meeting Materials

 

14.     Accept dedication of Tract A and C, Fox Chase South Addition No. 3 from Devco, Inc. and Marla, LLC., to the City of Lawrence.   Staff Memo & Attachments

 

15.     Authorize the City Manager to execute a Personal Service Contract with the Center for Public Safety Excellence, in an amount not to exceed $42,000, for design, development, and facilitation of a department strategic planning and community risk assessment – standard of cover process for the Fire/Medical Department.    Staff Memo

 

16.       Receive the 2015 Annual Utility System Development Charges Report.   Report

 

17.     Approve as “signs of community interest”, a request from the Lawrence Busker Festival to display temporary event signs promoting the 2016 Lawrence Busker Festival.  The signs would be set out Sunday May 1 and removed Sunday, May 29 and placed at various intersections throughout the City.   Staff Memo & Attachments

 

18.     Approve as “signs of community interest”, a request from Friends of the Library to place temporary signs around the City to advertise the Friends of the Lawrence Public Library Book Sale, from March 28 through April 4, 2016.   Staff Memo & Attachments

 

19.     Authorize the Mayor to sign the Community Development Block Grant Loan Modification Agreement for Gabriel Gutierrez, 306 Clayton Court.   Staff Memo

 

 

 

 

C.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

D.        PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Reconsider a request to rezone (Z-15-00471) approximately .972 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 1021 E 31st Street. Submitted by Richard G. Sells on behalf of Spirit Industries Inc., property owner of record. Consider adopting on first reading, Ordinance No. 9208, rezoning (Z-15-00471)  approximately .972 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 1021 E 31st Street. (PC Item 7; denied 4-2-2 on 11/16/15) Referred back to Planning Commission by City Commission on 1/12/16. (PC Item 2; approved 5-2-3 on 2/22/16)   Original PC Staff Report    Updated PC Staff Memo     Site Plan Administrative Determination for The Malls   Site Plan for The Malls  Map of 31st and Haskell   Permitted Zoning Map   1000 Ft. School Buffer   11/16/15 PC Minutes   02/22/16 PC Minutes    01/12/16 CC Minutes   Correspondence - Updated 03/22/16

 

ACTION:      Approve rezoning (Z-15-00471) approximately .972 acres from IG to IL, located at 1021 E 31st Street and adopt on first reading, Ordinance No. 9208, if appropriate.

 

2.       Consider the following items related to the HERE mixed use development at 1101 Indiana Street:

 

a)       Consider the Final Development Plan, FDP-15-00642, revising the approved plan for a mixed-use development at 1101 Indiana Street, reducing the number of parking spaces by 77, changing the parking operations from robotic to full-service valet, adding an access point to the parking garage from 11th Street, and limiting occupancy to only those uses supported by the reduced parking unless and until additional parking is provided.  Deferred by City Commission on 1/26/16.   Staff Update Memo & Attachments  Location Map  Final Development Plan   Parking Operational Plan   Parking and Occupancy Diagram   Walker Consultants Memo   Correspondence - Added 03/22/16

 

ACTION:      Approve revised Final Development Plan (FDP-15-00642) for a mixed-use development at 1101 Indiana Street for the HERE Project, if appropriate.

 

b)       Consider a parking meter fee and fine schedule for metered parking spaces on Mississippi Street and Indiana Street in conjunction with the HERE development set at $1.50 per hour fee from 9:30 a.m. to 6:00 p.m. Monday through Saturday, excepting holidays, and a $15.00 fine per violation increasing to $25.00 after 14 days.

 

ACTION:      Approve the fee and fine schedule, if appropriate, and direct staff to draft an adopting ordinance to be considered at a future City Commission meeting.

 

3.       Consider authorizing the City Manager to execute a license agreement with the Lawrence Farmers Market, Inc., allowing for the use of the Public Library Plaza Park and Vermont Street parking Garage for Tuesday markets and City Parking Lot 8 for Saturday markets during the 2016 Farmers Market season.   Staff Memo & Attachments

 

ACTION:      Authorize the City Manager to execute a license agreement with the Lawrence Farmers Market, Inc., if appropriate.

 

4.       Consider a motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City  which would be deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client matters confidential at this time.  At the conclusion of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

ACTION:      Approve motion to recess into executive session for approximately 30 minutes, if appropriate.

 

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:  City Commission Work Plan

 

 

H.        CALENDAR:   Meeting List   Draft 2017 Budget Calendar

 

·                     Lawrence Chamber of Commerce Mid-Session Legislative Update, Saturday, March 19, 7:30 – 9:30 a.m.  Location:  Maceli’s, 1031 New Hampshire.

 

·                     Ground Breaking Ceremony for the affordable housing project at 908 LaSalle Street, Wednesday, March 23, 1:30 p.m. 

 

·                     East Ninth Citizen Advisory Committee meeting, Wednesday, March 30, 6:30 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     Luncheon for Interim City Manager Diane Stoddard, Thursday, March 31, 11:30 a.m. – 1:30 p.m.  Location:  Carnegie Library, West Gallery Room.  INVITATION ONLY.

 

·                     Public welcome reception for City Manager, Thomas M. Markus, Wednesday, April 6, 4:30 – 6:30 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     8th Annual Dialog and Friendship Dinner, Wednesday, April 20, 6:00 p.m.  Location:  Kansas Union Ballroom.

 

·                     Regional Economic Development Educational Seminar, Thursday, April 21, 3:30 – 5:00 p.m.  Location:  Carnegie Building, 200 W. 9th Street.  Public is invited.

 

·                     City Commission Study Session, Tuesday, April 26, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, May 3, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, May 10, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, May 24, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, June 14, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, June 21, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, July 12, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

 

 

 

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*dates in bold indicate City Commission meeting date

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Citizen Advisory Board for Fair and Impartial Policing:

Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/15.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

 

Fire Code Board of Appeals:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/16.  This position is designated for an architect.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/17.

 

Joint Economic Development Council:

One vacancy for a position that expired 10/31/15.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

 

Mechanical Board of Appeals:

One position expires 03/31/16.

 

Mental Health Board:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Plumbing Code Board of Appeals:

Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

 

Public Health Board:

One position expires 03/31/16 and is not eligible for reappointment.

 

Public Incentive Review Committee:

One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/15. 

 

Sales Tax Audit Committee:

One position expires 04/30/16 and is eligible for reappointment to an additional term.

 

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.

 

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/15 and one vacancy for a position that expires 12/31/18.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.