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CITY COMMISSION
MEETING AGENDA
April 5, 2016 – 5:45 p.m.
(Posted on webpage at 4:00 p.m. on 03/31/16)
(10MB files take approximately 45 seconds to open)
Updates:
04/05/16 @ 1:20 p.m.:
- Added a staff memo and deferred indefinitely, Consent Agenda Item No. 7 – second reading of Ordinance No. 9210;
- Added a parking analysis (interim occupancy), correspondence, and links to the 03/22/16 and 03/29/16 City Commission meeting packets to Regular Agenda Item No. 1 – HERE discussion; and
- Added correspondence to Regular Agenda Item No. 2 – mayoral term discussion.
04/04/16 @ 1:40 p.m.:
- Removed the proclamation for National Library Week;
- Updated Consent Agenda Item No. 14, Common Ground leases; and
- Revised the staff memo for Regular Agenda Item No. 2 – Mayoral term discussion.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Mayor’s Day of Service.
2. Proclaim the week of April 4 – 10, 2016 as Public Health Week.
3. Proclaim the week of April 10 – 16, 2016 as National Public Safety Telecommunicator’s Week.
4. Proclaim
the week of April 10 – 16, 2016 as National Library Week.
5. Proclaim the month of April, 2016 as Parkinson’s Disease Awareness Month.
6. Proclaim the month of April, 2016 as Fair Housing Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/22/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 02/22/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve the purchase of one (1) hybrid sedan for the Public Works Department, from Laird Noller Ford, in the amount of $23,570, pursuant to the City’s one percent local purchasing preference policy. Bid Memo
b) Approve Change Order No. 2, in the amount of $50,955.53, to R.D. Johnson Excavating Inc., for Project No. PW1330 in order to complete the contract for construction of the regional detention basin at Lawrence VenturePark. Staff Memo & Attachments
c) Award Bid No. B1606 to Nowak Construction Co., Inc. and authorize the City Manager to execute the construction contract in the amount of $325,140.00 for Harvard Road, Crestline Drive to Wellington Road Waterline Replacement, Project No. UT1515. Bid Memo & Attachments
d) Approve extended Bid No. B09034 pricing from Duke’s Root Control, Inc. for a total estimated cost of $98,314 for the 2016 Chemical Root Control Program. Staff Memo
e) Approve purchase of purchase two (2) John Deere Z950M Commercial Ztrak Mowers and one (1) Wiedenmann Terra Spike XF6 Aerator for the Parks & Recreation Department to Deere & Company for $43,945.28, utilizing the State of Kansas cooperative purchasing agreement. Bid Memo
f) Approve sole source purchase of 12 Watchguard 4RE in-car video systems for the Lawrence Police Department, from Watchguard Video for $80,000. Staff Memo
7. DEFER INDEFINITELY.
Adopt on second and final reading, Ordinance
No. 9210, authorizing the issuance of $7.8 million in Industrial
Revenue Bonds for the 800 New Hampshire project. Staff Memo - Added 04/05/16
8. Approve a Special Event Permit, SE-16-00090, for KU Pole Vault Competition, April 21, 2016, located at 4931 W 6th Street. Submitted by Salty Iguana, for Safe Harbour Eat II LLC, property owner of record. Staff Memo & Attachments
9. Approve rezoning request (Z-16-00022) for approximately 2.235 acres from RM12 (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 805, 811, 817, 823, 829 and 835 Renaissance Drive (Langston Heights). Submitted by Tim Herndon for Langston Heights Development, LLC, property owner of record. Adopt on first reading, Ordinance No. 9219, rezoning (Z-16-00022) approximately 2.235 acres from RM12 (Multi-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 805, 811, 817, 823, 829 and 835 Renaissance Drive. (PC Item 4; approved 8-0 on 3/21/16) Staff Report Map of Area PC Minutes
10. Authorize staff to solicit Qualifications/Proposals for the engineering design and construction plans for Queens Road improvement project, Project Number PW1528. Staff Memo & Attachments
11. Approve proposal from Stericycle Environmental Solutions for collection, disposal and technical assistance services for the City of Lawrence/Douglas County Household Hazardous Waste and Business Hazardous Waste Programs. Approve proposal based on best stated price schedule. The estimated cost in 2016 is $75,224 including containers. Staff Memo & Attachments
12. Authorize staff to request qualifications for the engineer of record for the Lawrence Municipal Airport. Staff Memo & Attachments
13. Authorize staff to request proposals from playground surfacing vendors and submit a KDHE grant application to install poured-in-place rubber playground surfacing at Holcom Park and Centennial Park. Staff Memo
14. Authorize the City Manager to execute leases for city properties for participation in the Common Ground program with the following: Staff Memo - Updated 04/04/16
a. Just Food for 817 Oak Street
b. Nick Brown, Groundworks Farm, for 1146 Oregon Street
c. Danielle Brunin and Bridget Meier, for North Peterson Park (2250 Peterson Rd.)
d. Lawrence Community Food Alliance (on behalf of the Lawrence Community Orchard), for expansion to two parcels at 800 and 837 E. 13th St.
e. Aimee Polson, for John Taylor Park (7th and Walnut St.)
15. Approve as “signs of community interest”, a request from the Douglas County Master Gardeners to place signs throughout the City to promote their Spring Garden Fair on April 9, 2016. Signs would be placed on Wednesday, April 6 and removed on Sunday, April 10, 2016. Staff Memo & Attachments
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items regarding the HERE project (disclosure of ex parte communications required): Staff Memo & Attachments Parking Analysis - Interim Occupancy - Added 04/05/16 Correspondence - Added 04/05/16 03/29/16 CC Agenda Packet - Added 04/05/16 03/22/16 CC Agenda Packet - Added 04/05/16
a) Consider approving the Final Development Plan, FDP-15-00642, with the conditions set forth in Staff’s memo.
ACTION: Approve Final Development Plan with conditions, if appropriate.
b) Consider authorizing the City Manager to execute an agreement with HERE, Kansas LLC, outlining additional ongoing performance requirements for the project.
ACTION: Authorize the City Manager to execute agreement with HERE, Kansas, LLC, if appropriate.
c) Consider setting the parking meter fee and fine schedule for the Mississippi Street and Indiana Street parking meters and direct staff to draft an ordinance for future consideration.
ACTION: Set the parking meter fee and fine schedule for Mississippi Street and Indiana parking meters, and direct staff to draft an ordinance, if appropriate.
d) Consider approving the revised Cost-Sharing Agreement. Staff Memo & Attachments
ACTION: Approve the revised Cost-Sharing Agreement, if appropriate.
E. FUTURE AGENDA ITEMS: Staff Memo & Attachments
F. COMMISSION ITEMS: City Commission Work Plan
G. CITY MANAGER’S REPORT: Report & Attachments
H. CALENDAR: Meeting List Draft 2017 Budget Calendar
· Public welcome reception for City Manager, Thomas M. Markus, Wednesday, April 6, 4:30 – 6:30 p.m. Location: Lawrence Public Library Auditorium.
· Public meeting with Transportation Secretary Mike King regarding the west leg of the SLT, Friday, April 8, 7:30 a.m. Location: Lied Center Pavilion, 1600 Stewart Drive.
· Public welcome reception for eXplore Lawrence Executive Director, Michael Davidson, Thursday, April 14, 3:00 – 5:00 p.m. Location: Jayhawk Room at Eldridge Hotel.
· 8th Annual Dialog and Friendship Dinner, Wednesday, April 20, 6:00 p.m. Location: Kansas Union Ballroom.
· Regional Economic Development Educational Seminar, Thursday, April 21, 3:30 – 5:00 p.m. Location: Carnegie Building, 200 W. 9th Street. Public is invited.
· City Commission Study Session, Tuesday, April 26, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 3, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 10, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/15.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expires 03/31/16.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/15 and one vacancy for a position that expires 12/31/18.
One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.