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CITY COMMISSION
MEETING AGENDA
April 26, 2016 – 5:45 p.m.
(Posted on webpage at 4:40 p.m. on 04/21/16)
(10MB files take approximately 45 seconds to open)
Updates:
04/26/16 @ 1:15 p.m.:
- Added language to the description of Regular Agenda Item No. 1 – KU Central District Development Project;
- Added additional correspondence to Regular Agenda Item No. 3 - Consider a Text Amendment, TA-15-00346, to the City of Lawrence Land Development Code, to add Urban Agriculture; and
- Updated the City Manager’s Report.
04/25/16 @ 4:10 p.m.:
- Updated the staff memo on Consent Agenda Item No. 14 – Lawrence Cultural Arts Commission Grants;
- Added an additional staff memo to Regular Agenda Item No. 2 – TIGER Grant application for a multimodal transit facility;
- Added additional correspondence to Regular Agenda Item No. 3 - Consider a Text Amendment, TA-15-00346, to the City of Lawrence Land Development Code, to add Urban Agriculture; and
- Updated the Future Agenda Items Memo.
04/22/16 @ 4:50 p.m.:
- Added correspondence to Regular Agenda Item No. 1 – KU Central District Development Project;
- Added additional correspondence to Regular Agenda Item No. 3 - Consider a Text Amendment, TA-15-00346, to the City of Lawrence Land Development Code, to add Urban Agriculture;
- Updated the City Manager’s Report; and
- Added additional items under the calendar.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Recognition of the winners of the 2016 Fair Housing Poster Contest. Staff Memo
2. Proclaim the week of April 25 – 29, 2016 as Tree City USA Week and Friday, April 29 as Arbor Day.
3. Proclaim the month of May, 2016 as Bicycle Month.
B. CONSENT AGENDA: Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
Vice Mayor Soden removed consent agenda item 7(a) for a separate vote.
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It was moved by Larsen, seconded by Boley to approve the consent agenda as below. Motion carried unanimously.
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1. Approve City Commission meeting minutes from 04/19/16.
2. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 02/10/16
Bicycle Advisory Committee meeting of 03/21/16
Public Health Board meeting of 02/15/16
Sustainability Advisory Board meetings of 01/13/16, 02/10/16, and 03/09/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of May 3, 2016, for Bid No. B1619, Project No. PW1611, 19th Street and Ousdahl Road, Intersection Improvements. Staff Memo
b) Approve change orders number 1-12 in the amount of $92,644.20 to Nowak Construction, Inc. in order to complete the contract for the construction of the Maple Street Stormwater Pump Station (Project No. PW1133). Staff Memo & Attachments
c) Award Bid No. B1612, Project No. PW1604 – 2016 Microsurfacing, Patch, Overlay and Concrete Maintenance Program, to Sunflower Paving, Inc. in the total amount of $1,963,428.90. Bid Memo & Attachments
d) Award bid for one (1) EE rated Electric Forklift for the Solid Waste Division, to Sellers Equipment Co., in the net amount of $25,540.00. Bid Memo
e) Approve sale of surplus equipment on Purple Wave Auctions. Staff Memo
f) Award Bid No. B1611 to Lippert Mechanical Service Corporation, in the amount of $56,500, for replacement of two (2) HVAC units at the Kansas River Wastewater Treatment Plant. Bid Memo
7. Adopt on second and final reading, the following ordinances:
REMOVED FOR SEPARATE VOTE
a) Ordinance No. 9210,
authorizing the issuance of $7.8 million in Industrial Revenue Bonds for the
800 New Hampshire Street Project. Architect Letter
b) Ordinance No. 9224, establishing the final assessment for the Corpus Christi benefit district.
8. Approve a 24 month extension request for Site Plan, SP-14-00037, for the Santa Fe Station located at 413 E 7th Street. Staff Memo Site Plan
9. Authorize Mayor to sign agreement with Kansas Department of Transportation for Federal Fund Exchange Program. Staff Memo & Attachments
10. Authorize staff to advertise a Request for Proposals, RFP R1605, for Wastewater Flow Optimization Project UT1605. Staff Memo & Attachments
11. Authorize the City Manager to execute the Memorandum of Agreement with the University of Kansas for University participation in the construction cost of 19th Street Utilities Relocation project UT1518. Staff Memo & Attachments
12. Authorize renewal of Public Officials and Employment Practices Liability policy with ACE Group, in the amount of $70,046, for the 2016-2017 policy period. Staff Memo
13. Authorize renewal of Professional Liability Law Enforcement policy with AIG/Lexington, in the amount of $68,680, for the 2016-2017 policy period. Staff Memo
14. Approve the Lawrence Cultural Arts Commission Community Arts Grants as recommended by the Lawrence Cultural Arts Commission. Staff Memo - Updated 04/25/16
15. Authorize application forms for outside agency funding for the 2017 budget. Staff Memo & Attachments
16. Approve as “Signs of Community Interest” a request from the Lawrence Home Builders Association to place signs at various locations from April 30 through May 8, 2016. Staff Memo & Attachments
17. Authorize the Mayor to sign Releases of Mortgage for Paula J. Freed, 618 Saratoga Place and Chester Schmitendorf, 2014 Hillview Road. Staff Memo
Consent Agenda Items Removed for Separate Vote
Moved by Boley, seconded by Larsen, to adopt on second and final reading Ordinance No. 9210, authorizing the issuance of $7.8 million in Industrial Revenue Bonds for the 800 New Hampshire Street Project. Motion approved 3-2; Ayes: Amyx, Boley and Larsen; Nays: Soden and Herbert.
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C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS: Play Video >
1. Consider the First Amendment to Cooperation Agreement between the City of Lawrence, Kansas, and the University of Kansas in association with the KU Central District Development Project generally consisting of student housing, parking, recreation and other ancillary uses located along and north of 19th Street between Iowa Street and Naismith Drive on the University’s main campus. Approval of this amendment and its revised development standards applies only to the Central District Development Project. Staff Memo & Attachments Correspondence - Added 04/22/16 Play Video >
Moved by Boley, seconded by Larsen, to approve First Amendment to Cooperation Agreement between the City of Lawrence, Kansas, and the University of Kansas in association with the KU Central District Development Project; direct staff to work with the University of Kansas to develop a notification process for projects occurring within a 150 foot interior boundary of campus, and work with surrounding neighborhood to address concerns over impact of project. Motion carried unanimously.
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ACTION: Approve First Amendment to Cooperation Agreement between the City of Lawrence, Kansas, and the University of Kansas in association with the KU Central District Development Project, if appropriate.
2. Consider authorizing staff to submit a joint City of Lawrence/University of Kansas TIGER Grant application for a multimodal facility to be located in Lot 90 of the KU Campus. Consider authorizing the Mayor sign a letter of support and notice of local funding in an amount not to exceed $4 million, contingent on award of the grant. Staff Memo & Attachments Update Staff Memo - Added 04/25/16 Play Video >
ACTION: Authorize staff to submit a joint City of Lawrence/University of Kansas TIGER Grant application for a multimodal facility to be located in Lot 90 of the KU Campus. Consider authorizing the Mayor sign a letter of support and notice of local funding in an amount not to exceed $4 million, if appropriate.
Moved by Soden, seconded by Larsen, to authorize staff to submit a joint City of Lawrence/University of Kansas TIGER Grant application for a multimodal facility to be located in Lot 90 of the University of Kansas campus. Consider authorizing the Mayor sign a letter of support and notice of local funding in an amount not to exceed $4 million from sales tax reserves. Motion carried unanimously.
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3. Consider a Text Amendment, TA-15-00346, to the City of Lawrence Land Development Code, to add Urban Agriculture as a permitted use and establish standards. Initiated by City Commission on 6/23/15. Adopt on first reading, Ordinance No. 9206, for a Text Amendment (TA-15-00346) to the City of Lawrence Land Development Code, to add Urban Agriculture as a permitted use and establish standards. (PC Item 4; approved 10-0 on 2/22/16) Staff Memo & Attachments Staff Response to Reynolds Correspondence 12/14/15 PC Minutes 02/22/16 PC Minutes Incorporation by Reference Correspondence - Updated 04/26/16
Play Video >ACTION: Approve the Urban Agriculture Text Amendment (TA-15-00346), and adopt on first reading, Ordinance No. 9206, if appropriate.
Moved by Soden, seconded by Herbert, to approve the Urban Agriculture Text Amendment (TA-15-00346) with the exception of provisions pertaining to animal slaughter practices, and adopt on first reading, Ordinance No. 9206. Motion approved 4-1; Ayes: Soden, Herbert, Larsen and Boley; Nay: Amyx.
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4. Presentation on Water Quality in City of Lawrence/Lead Update. Lead Update Staff Memo & Attachments Play Video >
ACTION: Receive report.
5. Consider the following items related to Utility System Financing: Play Video >
a) Consider authorizing financing actions for 2016 and 2017 Utility Master Plan Projects: Utility Department Staff Memo & Attachments Finance Department Staff Memo & Attachments
i) Consider adopting Resolution No. 7155, authorizing $61,000,000 of water and wastewater projects for 2016 and 2017 as identified in the utility master plan.
ii) Consider adopting Resolution No. 7156, authorizing the issuance of, and setting the sale date of June 7, 2016, for revenue bonds in the amount of $68,180,000, to finance the 2016 water and wastewater improvements and refunding two revenue bonds, Series 2016-A.
ACTION: Adopt Resolution No. 7155 authorizing $61,000,000 of water and wastewater projects for 2016 and 2017 and Resolution No. 7156, authorizing the issuance of, and setting the sale date of June 7, 2016, for revenue bonds in the amount of $68,180,000, to finance the 2016 water and wastewater improvements and refunding two revenue bonds, Series 2016-A, if appropriate.
b) Consider authorizing actions to refund the City’s 2000 State of Kansas Revolving Loan: Staff Memo & Attachments
i) Consider adopting Resolution No. 7157, authorizing improvements to the water and sewage system of the City, in the amount of $44,773,720.20, and providing for the payment of the costs thereof. Staff Memo & Attachments
ii) Consider adopting Resolution No. 7158, establishing the maximum annual bonding amount for public improvements as $44,773,720.20, pursuant to Charter Ordinance No. 27.
iii) Consider adopting Resolution No. 7159, authorizing the sale of general obligation refunding bonds, Series 2016-A.
ACTION: Adopt Resolution No. 7157, authorizing improvements to the water and sewage system of the City, in the amount of $44,773,720.20; Resolution No. 7158, establishing the maximum annual bonding amount for public improvements as $44,773,720.20, pursuant to Charter Ordinance No. 27; and Resolution No. 7159, authorizing the sale of general obligation refunding bonds, Series 2016-A, if appropriate.
Moved by Boley, seconded by Larsen, to adopt Resolution No. 7155 authorizing $61,000,000 of water and wastewater projects for 2016 and 2017 and Resolution No. 7156, authorizing the issuance of, and setting the sale date of June 7, 2016, for revenue bonds in the amount of $68,180,000, to finance the 2016 water and wastewater improvements and refunding two revenue bonds, Series 2016-A. Motion carried unanimously.
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Moved by Boley, seconded by Herbert, to adopt Resolution No. 7157, authorizing improvements to the water and sewage system of the City, in the amount of $44,773,720.20; Resolution No. 7158, establishing the maximum annual bonding amount for public improvements as $44,773,720.20, pursuant to Charter Ordinance No. 27; and Resolution No. 7159, authorizing the sale of general obligation refunding bonds, Series 2016-A. Motion carried unanimously.
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6. Discussion of Mayoral terms. Play Video >
E. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/25/16 Play Video >
F. COMMISSION ITEMS: City Commission Work Plan Play Video >
G. CITY MANAGER’S REPORT: Report & Attachments (updated 04/26/16) Play Video >
H. CALENDAR: Meeting List Draft 2017 Budget Calendar Play Video >
· Lawrence Parks & Recreation Master Plan public meeting, Thursday, April 21, 7:00 – 8:30 p.m. Location: Lawrence High School commons area, 1901 Louisiana Street.
· Commissioners are invited to attend the Cordley Elementary 100th Celebration and Fun Fest, Sunday, April 24, 2:00 – 5:00 p.m. Location: Cordley Elementary School, 1837 Vermont Street.
· Fair Housing Seminar, Thursday, April 28, 11:00 a.m. Location: Carnegie Building, Heritage Room, 200 W. 9th Street. Registration required. Flyer
· University Place Neighborhood Meeting Thursday, April 28, 7:00 p.m. Cordley Elementary, 1837 Vermont Street.
· Joint Economic Development Council Meeting, Monday, May 2, 3:00 p.m. Location: Chamber offices, 646 Vermont Street.
· City Commission Study Session, Tuesday, May 3, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, May 10, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· Public Incentives Review Committee Meeting, Tuesday, May 17, 9:30 a.m. Location: City Commission Room.
· City Commission Study Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, August 23, 3:00 p.m. Location: City Commission Room. Topic: Parks and Recreation Master Plan.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial
Policing:
Two positions expire 03/01/16 and both are eligible for
reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18.
These positions are designated for low/mod areas.
Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions
are designated for an at-large position and general contractor position. One
vacancy for a position that expires 12/31/18. This position is designated for
an architect/engineer.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is
designated for a Journeyman Electrician. Two positions expire 03/31/16, with
one being designated for a representative from the Fire/Medical Department and
becoming vacant and the other position (at-large position) eligible for
reappointment to an additional term.
Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to
an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is
designated for an architect.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/18.
Human Relations Commission:
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
Lawrence Alliance:
One vacancy for a position that expires 11/30/15. One additional
position expires 11/30/15 and is eligible for reappointment to an additional
term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Mechanical Board of Appeals:
One position expires 03/31/16.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman
Plumber) becoming vacant, and one position (contractor) eligible for
reappointment to an additional term.
Public Health Board:
One position expires 03/31/16 and is not eligible for
reappointment.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to
an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
Sales Tax Audit Committee:
One position expires 04/30/16 and is eligible for reappointment to
an additional term.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy
for a position that expires 12/31/16.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/15 and one vacancy
for a position that expires 12/31/18.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18. Three positions
expire 04/30/16 and are eligible for reappointment to additional terms.
Moved by Larsen, seconded by Herbert, to adjourn at 10:47 p.m. Motion carried unanimously.
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