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CITY COMMISSION

MEETING AGENDA

May 3, 2016 – 3:00 p.m.

(Posted on webpage at 4:40 p.m. on 04/28/16)

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Updates:

05/03/16 @ 1:30 p.m.:

 

05/02/16 @ 4:15 p.m.:

 

04/29/16 @ 3:00 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

 

A.        STUDY SESSION (3:00 – 5:00 p.m.):

 

1.       2017 Budget – Agenda & Attachments - Updated 05/03/16

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

1.       Recognition of the City of Lawrence being awarded the BlueCHIP Award from Blue Cross and Blue Shield of Kansas and the Kansas Recreation and Park Association.

 

2.       Proclaim May 1 – 7, 2016 as National Travel and Tourism Week.

 

3.       Proclaim Saturday, May 7, 2016 as the Sertoma Bar-B-Q Cook-Off Day.

 

4.       Proclaim the month of May, 2016 as Community Action Month.

 

 

 

C.        CONSENT AGENDA: Play Video >

Mayor Amyx removed consent agenda item 7 for a separate vote.
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It was moved by Commissioner Larsen, seconded by Commissioner Herbert to approve the consent agenda as below. Motion carried unanimously.
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NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 04/26/16.

 

2.       Receive minutes from various boards and commissions:

 

Community Development Advisory Committee meeting of 03/10/16

Joint Economic Development Council meetings of 01/20/16 and 04/11/16

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.   Correspondence - Added 05/03/16

 

6.       Bid and purchase items:

 

a)       Award Bid No. B1604, Project No. UT1502, Sunnyside Avenue Waterline Replacement Project, to Banks Construction, in the amount of $284,000 and authorize the City Manager to execute the construction contract.   Bid Memo & Attachments

 

b)       Authorize the City Manager to execute Supplemental Agreement No.5, in the amount of $44,338, to the Engineering Services Agreement with Black & Veatch for additional Engineering Design Services for Project No. UT1603 - Pump Station PS5 Electrical and Mechanical Improvements and to execute Supplemental Agreement No.6, in the amount of $49,833, to the Engineering Services Agreement with Black & Veatch for Engineering Services related to Project No. UT1606 - Clinton Zebra Mussel Impacts and Control at the Clinton Raw Water Pump Station and Transmission Main.   Staff Memo & Attachments

 

c)       Approve the purchase of laboratory instruments and equipment for the Department of Utilities, from Fisher Scientific, in the amount of $42,847.48, utilizing the State of Kansas contract.   Staff Memo

 

d)       Authorize payment to ICL Performance Products, LC, in the amount of $33,585 for waterline easement acquisition for the Kaw Transmission Main project.   Staff Memo & Attachments

 

REMOVED FOR SEPARATE VOTE
7.       Adopt on second and final reading, Ordinance No. 9206, for a Text Amendment (TA-15-00346) to the City of Lawrence Land Development Code, to add Urban Agriculture as a permitted use and establish standards.  Incorporation by Reference - Revised 04/29/16    Correspondence - Added 05/03/16

8.       Approve a Special Event Permit, SE-16-00119, for Henry T’s 25th Anniversary Party, located at 3520 W 6th Street. Submitted by Henry T’s Bar & Grill, for James N. Baggett and Marguerite H. Ermeling, property owners of record.   Staff Memo & Attachments

 

9.       Authorize City Manager to adjust staffing levels in Finance Department resulting in decrease in salary expenditures.   Staff Memo & Attachments

 

10.     Authorize the City Manager to execute a License Agreement, permitting the owner of 945 Missouri Street, Geneva L. Swartzel, Trustee, to use a portion of the City’s Right of Way on West 10th Street for parking in accordance with the terms and conditions of that Agreement.   Staff Memo & Attachments

 

11.     Authorize the Parks and Recreation Department to submit a Sunflower Foundation Grant Application for construction of a concrete bike path in Rock Chalk Park.   Staff Memo & Attachments

Consent Agenda Items Removed for Separate Vote
7. Adopt on second and final reading, Ordinance No. 9206, for a Text Amendment (TA-15-00346) to the City of Lawrence Land Development Code, to add Urban Agriculture as a permitted use and establish standards.
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Moved by Commissioner Soden, seconded by Commissioner Larsen, to adopt on second and final reading, Ordinance No. 9206, for a Text Amendment (TA-15-00346) to the City of Lawrence Land Development Code, to add Urban Agriculture as a permitted use and establish standards. Motion passed 4-1; Ayes: Vice-mayor Soden, Commissioners Herbert, Boley and Larsen; Nay: Mayor Amyx.
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D.        PUBLIC COMMENT: Play Video >

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Receive the Pedestrian Bicycle Issues Task Force Report.   Staff Memo & Attachments   Final Report   PowerPoint Presentation - Revised 04/29/16   Correspondence - Updated 05/09/16 Play Video >

 

ACTION:        Direct staff as appropriate.

Moved by Commissioner Larsen, seconded by Commissioner Herbert, to refer the Pedestrian Bicycle Issues Task Force Report to City staff and direct the City Manager to return to the Commission with recommendations during the 2017 budget development process. Motion carried unanimously.
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2.       Reopen a public hearing regarding 1231 Pennsylvania St. to review the owner’s progress in abating both the unsafe or dangerous structure conditions and the exterior premise conditions.  Consider adopting Resolution No. 7160, setting a new public hearing date of June 21, 2016 to consider ordering repair or removal of the unsafe or dangerous structures and consider adopting Resolution No. 7161, ordering the owner to abate accumulated debris, scrap and salvage materials from the property by July 22, 2016, and directing the Enforcing Officer to abate the exterior premise conditions if the owner fails to abate, with incurred costs and expenses assessed against the property.   Staff Memo & Attachments Play Video >

 

ACTION:      Reopen the public hearing to review the owner’s progress in abating the unsafe/dangerous structure conditions and the exterior premise conditions and adopt Resolution No. 7160, setting a new public hearing date of June 21, 2016 to consider ordering repair or removal of the structure and adopt Resolution No. 7161, ordering the owner to abate the exterior premise by July 22, 2016, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to reopen the public hearing. Motion carried unanimously.
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Moved by Commissioner Boley, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Boley, seconded by Commissioner Larsen, to adopt Resolution No. 7160, setting a new public hearing date of June 21, 2016 to consider ordering repair or removal of the structure and adopt Resolution No. 7161, ordering the owner to abate the exterior premise by July 22, 2016. Motion carried unanimously.
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3.       Conduct a public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places:    Staff Memo & Attachments Play Video >

 

a)       L-15-00631: 643 Indiana Street, Wilder-Clark House

b)       L-15-00632: 2301 Massachusetts Street, Carl A. Preyer House

c)       L-16-00053: 402 N 2nd Street, Union Pacific Depot

d)       L-16-00054: 839 Vermont Street, Carnegie Building

e)       L-16-00055: 745 Vermont Street, Fire Station No. 1

f)       L-16-00121 1605 Oak Hill Avenue, Oak Hill Cemetery

g)       L-16-00122 901 W 5th Street, Clinton Park

 

ACTION:      Conduct public hearing. Adopt on first reading, Ordinance No. 9226, Ordinance No. 9227, Ordinance No. 9228, Ordinance No. 9229, Ordinance No. 9230, Ordinance No. 9231, Ordinance No. 9232 for landmark designations of 643 Indiana Street, 2301 Massachusetts Street, 402 N 2nd Street, 839 Vermont Street, 745 Vermont Street, 1605 Oak Hill Avenue, and 901 W 5th Street to the Lawrence Register of Historic Places, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Boley, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adopt on first reading, Ordinance No. 9226, Ordinance No. 9227, Ordinance No. 9228, Ordinance No. 9229, Ordinance No. 9230, Ordinance No. 9231, Ordinance No. 9232 for landmark designations of 643 Indiana Street, 2301 Massachusetts Street, 402 N 2nd Street, 839 Vermont Street, 745 Vermont Street, 1605 Oak Hill Avenue, and 901 W 5th Street to the Lawrence Register of Historic Places. Motion carried unanimously.
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4.       Consider scheduling May 10, 2016 as the date to consider the first reading of ordinances adopting code changes regarding city elections and mayoral terms.   Commissioner Larsen Memo from 04/26/16   Staff Memo & Attachments Play Video >

 

ACTION:      Schedule May 10, 2016 as the date for first readings of ordinances adopting code changes regarding city elections and mayoral terms, if appropriate.

 

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments Play Video >

 

 

G.        COMMISSION ITEMS:      City Commission Work Plan Play Video >

 

 

H.        CITY MANAGER’S REPORT:          Report & Attachments Play Video >

 

 

I.         CALENDAR:   Meeting List   Play Video >

 

·                     University Place Neighborhood Meeting Thursday, April 28, 7:00 p.m. Cordley Elementary, 1837 Vermont Street.

 

·                     Joint Economic Development Council Meeting, Monday, May 2, 3:00 p.m.  Location:  Chamber offices, 646 Vermont Street.

 

·                     City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 2, 5:00 – 6:00 p.m.  Location:  Cordley Elementary School.

 

·                     City Commission Study Session, Tuesday, May 3, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     Burcham Park River Trail Ribbon Cutting, 12:00 p.m.  Location:  Burcham Park.

 

·                     City Commission Study Session, Tuesday, May 10, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 10, 4:30 – 5:30 p.m.  Location:  Langston Hughes Elementary School.

 

·                     2017 Budget Community Meeting, Thursday, May 12, 6:00 – 8:00 p.m.  Location:  East Lawrence Recreation Center, 1245 E. 15th Street.

 

·                     City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 16, 4:30 – 5:30 p.m.  Location:  New York Elementary School.

 

·                     2017 Budget Community Meeting, Monday, May 16, 6:00 – 8:00 p.m.  Location:  Holcom Recreation Center, 2700 W. 27th Street.

 

·                     Public Incentives Review Committee Meeting, Tuesday, May 17, 9:30 a.m.  Location:  City Commission Room.

 

·                     Joint City/County/KDOT work session to discuss the expansion of the Western Leg of the SLT and interim improvements at Kasold and E 1200 Road, Wednesday, May 18, 4:00 p.m.  Location:  County Commission Room, 1100 Massachusetts Street.

 

·                     City Commission Study Session, Tuesday, May 24, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     37th Basic Recruit Academy Swearing In Ceremony, Friday, June 3, 8:00 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Lawrence Parks and Recreation Annual Kick-off to Summer BBQ, Friday, June 3, 11:30 a.m. – 1:00 p.m.  Location:  South Park near the Bandstand.

 

·                     City Commission Study Session, Tuesday, June 14, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, June 21, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, July 12, 3:00 p.m.  Location:  City Commission Room.  Topic:  2017 Budget.

 

·                     City Commission Study Session, Tuesday, August 23, 3:00 p.m.  Location:  City Commission Room.  Topic:  Parks and Recreation Master Plan.

 

 

 

 

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*dates in bold indicate City Commission meeting date

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.

 

Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

 

Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.

 

Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to an additional term.

 

Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.

 

Human Relations Commission:
One vacancy for a position that expires 09/30/17.

 

Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.

 

Lawrence Alliance:
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.

 

Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.

 

Mechanical Board of Appeals:
One position expires 03/31/16.

 

Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.

 

Public Health Board:
One position expires 03/31/16 and is not eligible for reappointment.

 

Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15. 

 

Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy for a position that expires 12/31/16.

 

Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to adjourn at 9:41 p.m. Motion carried unanimously.
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