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CITY COMMISSION
MEETING AGENDA
May 10, 2016 – 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 05/11/16)
(10MB files take approximately 45 seconds to open)
Updates:
05/10/16 @ 1:30 p.m.:
- Added correspondence to Regular Agenda Item No. 1 – Fireworks ban discussion;
- Added additional correspondence to regular Agenda Item No. 2(a) – Alvamar Planned Development rezoning; and
- Added items to the calendar.
05/09/16 @ 4:45 p.m.:
- Added the HERE/City Cost Sharing Agreement to Regular Agenda Item No. 3 – Award bid for HERE project public improvements.
05/09/16 @ 1:00 p.m.:
- Added new applicant correspondence to Regular Agenda Item No. 2(a) – Alvamar Planned Development rezoning.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the week of May 15 – 21, 2016 as Police Week and Sunday, May 15, 2016 as Peace Officers’ Memorial Day.
B. CONSENT AGENDA: Play Video >
It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/03/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 03/21/16
Community Development Advisory Committee meeting of 04/14/16
Lawrence Cultural Arts Commission meeting of 03/09/16
Parks and Recreation Advisory Board meeting of 04/12/16
Sister Cities Advisory Board meeting of 03/09/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Bid and purchase items:
a) Authorize the City Manager to sign a Memorandum of Agreement between the University of Kansas and the City of Lawrence, in an amount not to exceed $90,000, for storm sewer improvements along West Campus Road for Project No. PW1608. Staff Memo & Attachments
b) Authorize the Mayor to sign a City/State Agreement for Project No. PW1601 - KLINK Project, Iowa Street from North of 31st Street to South of 23rd Street and set a bid date of June 21, 2016 for the project. Staff Memo & Attachments
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9226, designating 643 Indiana Street, Wilder-Clark House (L-15-00631) as a Landmark on the Lawrence Register of Historic Places.
b) Ordinance No. 9227, designating 2301 Massachusetts Street, Carl A. Preyer House (L-15-00632) as a Landmark on the Lawrence Register of Historic Places.
c) Ordinance No. 9228, designating 402 N 2nd Street, Union Pacific Depot (L-16-00053) as a Landmark on the Lawrence Register of Historic Places.
d) Ordinance No. 9229, designating 839 Vermont Street, Carnegie Building (L-16-00054) as a Landmark on the Lawrence Register of Historic Places.
e) Ordinance No. 9230, designating 745 Vermont Street, Fire Station No. 1 (L-16-00055) as a Landmark on the Lawrence Register of Historic Places.
f) Ordinance No. 9231, designating 1605 Oak Hill Avenue, Oak Hill Cemetery (L-16-00121) as a Landmark on the Lawrence Register of Historic Places.
g) Ordinance No. 9232, designating 901 W. 5th Street, Clinton Park (L-16-00122) as a Landmark on the Lawrence Register of Historic Places.
6. Authorize the City Manager to waive the cost of a 5/8” water meter for the Common Ground site at Peterson Park. Staff Memo
7. Receive Bert Nash Community Mental Health Center 2015 4th Quarter Performance Report.
8. Authorize the Mayor to sign Releases of Mortgage for the following:
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· Robin Kidney, 1621 Cadet Avenue; Staff Memo |
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· Timothy L. Baxter, 132 Michigan Street; and |
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· Charles A. Bemis, 1515 Vermont Street. |
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· David and Julia Atwood, 216 Alabama Street. Staff Memo |
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS: Play Video >
1. Discussion of Fireworks ban enforcement. Fireworks Violations Memo Fire/Medical Fireworks Response Memo Police Department Fireworks Enforcement Memo Correspondence - Added 05/10/16 Play Video >
ACTION: Direct staff as appropriate.
The Commission directed the City Manager and Police Chief to identify an enforcement plan and resource needs to improve enforcement of the City fireworks prohibition, to be presented to the City Commission at a future meeting.
Play Video >
2. Consider the following items related to the Alvamar Planned Development: Play Video >
a) Consider a request to rezone (Z-16-00026) approximately 14.2 acres from RM24-PD (Multi-Dwelling Residential with Planned Development Overlay) District to RMO-PD (Multi-Dwelling Residential-Office with Planned Development Overlay) District, located at 1800, 1809, and 2021 Crossgate Drive. This rezoning applies only to Proposed Lot 3 of the Alvamar Planned Development. Submitted by Paul Werner Architects, for Eagle 1968, LC, (contract purchaser). Alvamar Inc. is the property owner of record (PC Item 5A; denied 8-0 on 3/21/16). Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application. Staff Memo Staff Report Map of Area Non-Residential Use Map of Alvamar Neighborhood Applicant's Justification for Request PC Minutes Correspondence New Applicant Correspondence - Updated 05/10/16
ACTION: Concur with Planning Commission/Staff recommendation to deny the rezoning;
OR
Return the application to the Planning Commission for reconsideration;
OR
Overturn the Planning Commission recommendation and approve the rezoning; (NOTE: action that is contrary to the Planning Commission recommendation requires a 2/3 (4 out of 5) majority vote).
b) Consider approving a revised Preliminary Development Plan, PDP-16-00052, for Alvamar Planned Development, Lots 1, 2a, 2b, and 3, located at 1800, 1809, & 2021 Crossgate Dr. Submitted by Paul Werner Architects, for Eagle 1968, LC, (contract purchaser). Alvamar Inc. is the property owner of record. (PC Item 5B; approved 8-0 on 3/21/16) Commissioners will need to declare Ex Parte Communications. Staff Memo Staff Report Preliminary Development Plan Revised Preliminary Development Plan Construction Phasing Plan Revised Construction Phasing Plan Final Plat Drainage Study Crossgate Drive No Parking Apartment Elevations and Renderings Amended Traffic Study PC Minutes Correspondence
ACTION: Concur with Planning Commission/Staff recommendation to approve with conditions the Preliminary Development Plan;
OR
Return the application to the Planning Commission for reconsideration by a majority vote;
OR
Overturn the Planning Commission recommendation and deny the Preliminary Development Plan (NOTE: action that is contrary to the Planning Commission recommendation requires a 2/3 (4 out of 5) majority vote.
c) Consider accepting dedications of easements and rights-of-way for the Final Plat of Alvamar Inc. One Addition, PF-16-00051, for Alvamar Planned Development, a five (5) lot subdivision containing approximately 64.722 acres, located at 1800 and 1809 Crossgate Drive and associated easements. Submitted by Landplan Engineering, for Eagle 1968 L.C. and Stacia D. Fritzel, property owners of record. Staff Memo & Attachments
ACTION: Accept the dedication of land for public purposes.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to refer the RMO-PD rezoning request back to the Planning Commission with the following direction: That the Planning Commission consider the Applicant’s proposed restrictions on the amount of square footage of office use on Lot 3; and, if the Planning Commission recommends approval of the rezoning request, that consideration be given to a requirement that the Owner enter a contractual arrangement with the City, in addition to the protections offered by the Planned Development overlay zoning, that prevents future requests from the Owner to expand the office uses beyond that which would be approved with the subject request; that the Planning Commission consider a requirement that the Owner enter a contractual arrangement with the City that prevents the owner from requesting in the future that Lot 4 be rezoned from RM24-PD to a different district type; and, that the Planning Commission discuss options to ensure that the entirety of the remaining 27-hole golf course is maintained as such for the benefit of residents adjacent to the course. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to concur with Planning Commission/Staff recommendation to approve the preliminary development plan with the exclusion of the requested office use. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to accept the dedication of easements and rights-of-way, for the Final Plat, for public purposes. Motion carried unanimously.
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3. Consider awarding the bid for Project No. PW1534 and PW1417 for HERE Addition Public Improvements, to King’s Construction, in the amount of $1,520,790.50, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments HERE/City Cost Sharing Agreement - Added 05/09/16 Play Video >
ACTION: Award the bid for Project No. PW1534 and PW1417 for HERE Addition Public Improvements, to Kings Construction, in the amount of $1,520,790.50, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Boley, to award the bid for Project No. PW1534 and PW1417 for HERE Addition Public Improvements, to Kings Construction, in the amount of $1,520,790.50. Motion carried unanimously.
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4. Consider adopting on first reading, Ordinance No. 9233, repealing the existing Chapter 1 Article 2 of the City of Lawrence Code, pertaining to the Governing Body. Consider adopting on first reading, Ordinance No. 9234, amending Chapter 1, Article 1, Section 1-108 of the Code of the City of Lawrence, pertaining to meetings of the Governing Body and repealing existing Section 1-108. Consider adopting on first reading, Charter Ordinance No. 42, repealing Charter Ordinance No. 15 and Charter Ordinance No. 41. Consider adopting on first reading Charter Ordinance No. 43, pertaining to vacancies on the Governing Body. Consider adopting on first reading, Charter Ordinance No. 44, pertaining to primary elections. Staff Memo & Attachments Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adopt on first reading, Ordinance No. 9234, Charter Ordinance No. 42, Charter Ordinance No. 43, and Charter Ordinance No. 44. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Commissioner Larsen, to adopt on first reading, Ordinance No. 9233. Motion carried 4-1; Ayes: Mayor Amyx, Vice Mayor Soden, and Commissioners Herbert and Larsen; Nay: Commissioner Boley.
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ACTION: Adopt on first reading, Ordinance No. 9233, Ordinance No. 9234, Charter Ordinance No. 42, Charter Ordinance No. 43, and Charter Ordinance No. 44, if appropriate.
E. FUTURE AGENDA ITEMS: Staff Memo & Attachments Play Video >
F. COMMISSION ITEMS: City Commission Work Plan Play Video >
G. CITY MANAGER’S REPORT: Report & Attachments Play Video >
H. CALENDAR: Meeting List Play Video >
· City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 10, 4:30 – 5:30 p.m. Location: Langston Hughes Elementary School.
· 2017 Budget Community Meeting, Thursday, May 12, 6:00 – 8:00 p.m. Location: East Lawrence Recreation Center, 1245 E. 15th Street.
· Channel 41 live broadcast with Gary Lezak, Friday, May 12, 4:00 – 6:00 p.m. Location: Centennial Park.
· City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 16, 4:30 – 5:30 p.m. Location: New York Elementary School.
· 2017 Budget Community Meeting, Monday, May 16, 6:00 – 8:00 p.m. Location: Holcom Recreation Center, 2700 W. 27th Street.
· Public Incentives Review Committee Meeting, Tuesday, May 17, 9:30 a.m. Location: City Commission Room.
· Bike with City Commissioners, Tuesday, May 17 4:30 p.m. Location: City Hall.
· Joint City/County/KDOT work session to discuss the expansion of the Western Leg of the SLT and interim improvements at Kasold and E 1200 Road, Wednesday, May 18, 4:00 p.m. Location: County Commission Room, 1100 Massachusetts Street.
· City Commission Study Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· 37th Basic Recruit Academy Swearing In Ceremony, Friday, June 3, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Lawrence Parks and Recreation Annual Kick-off to Summer BBQ, Friday, June 3, 11:30 a.m. – 1:00 p.m. Location: South Park near the Bandstand.
· City Commission Study Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room. Topic: 2017 Budget.
· City Commission Study Session, Tuesday, August 23, 3:00 p.m. Location: City Commission Room. Topic: Parks and Recreation Master Plan.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial
Policing:
One position expired 03/01/16 and is eligible for reappointment to
an additional term.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18.
These positions are designated for low/mod areas.
Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions
are designated for an at-large position and general contractor position. One
vacancy for a position that expires 12/31/18. This position is designated for
an architect/engineer.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is
designated for a Journeyman Electrician. Two positions expire 03/31/16, with
one being designated for a representative from the Fire/Medical Department and
becoming vacant and the other position (at-large position) eligible for
reappointment to an additional term.
Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to
an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is
designated for an architect.
Human Relations Commission:
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
Lawrence Alliance:
One vacancy for a position that expires 11/30/15. One additional
position expires 11/30/15 and is eligible for reappointment to an additional
term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Mechanical Board of Appeals:
One position expires 03/31/16.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman
Plumber) becoming vacant, and one position (contractor) eligible for
reappointment to an additional term.
Public Health Board:
One position expires 03/31/16 and is not eligible for
reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy
for a position that expires 12/31/16.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
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