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CITY COMMISSION
MEETING AGENDA
May 17, 2016 – 5:45 p.m.
(Posted on webpage at 4:40 p.m. on 05/12/16)
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Updates:
05/16/16 @ 4:45 p.m.:
- Added the budget calendar to the calendar and added the time and location to the Joint City/County/USD meeting to the calendar section.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the week of May 15 – 21, 2016 as Public Works Week.
2. Proclaim the month of May, 2016 as Mental Health Month
B. CONSENT AGENDA: Play Video >
Vice Mayor Soden removed consent agenda item 7 for a separate vote.
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Commissioner Boley removed consent agenda items 3 and 5(a) for a separate vote.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/10/16.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Bid and purchase items:
a) Set a bid date of June 7, 2016, for Bid No. B1621 – Project No. UT1304, Purchase 14 Magnetic Flow Meters for the Wakarusa Wastewater Treatment Plant and Pump Station 10. Staff Memo
b) Set bid date for June 14, 2016, for Bid No. B1620- Project No. PW1612, Salt Dome Roof Replacement at 1901 Wakarusa. Staff Memo
c) Award bid for Project No. PW1611, 19th Street & Ousdahl Road, Intersection Improvements, to R.D. Johnson Excavating Co., Inc. in the amount of $685,629.40, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
d) Accept the proposal submitted by ECOTURF Surfacing, a division of Taylormade Co, for $58,064 for the installation of poured-in-place rubber playground surfacing at Holcom Park and Centennial Park. Staff Memo
5. Adopt on second and final reading, the following ordinances:
REMOVED FOR SEPARATE VOTE:
a) Ordinance No. 9233, repealing the existing Chapter 1 Article 2 of the City of Lawrence Code, pertaining to the Governing Body.
b) Ordinance No. 9234, amending Chapter 1, Article 1, Section 1-108 of the Code of the City of Lawrence, pertaining to meetings of the Governing Body and repealing existing Section 1-108.
c) Charter Ordinance No. 42, repealing Charter Ordinance No. 15 and Charter Ordinance No. 41.
d) Charter Ordinance No. 43, pertaining to vacancies on the Governing Body.
e) Charter Ordinance No. 44, pertaining to primary elections.
6. Approve the purchase of one Velocity PUC Engine for the Fire/Medical Department from Pierce Manufacturing for $736,030.01 and adopt Resolution No. 7163, providing for the acquisition of Fire-Fighting equipment and providing for issuance of General Obligation Bonds of the City to pay the cost of such equipment. Staff Memo & Attachments
REMOVED FOR SEPARATE VOTE:
7. Receive request to annex approximately 159.67 acres, A-16-00135, located at the southwest corner of N 1500 Rd & K-10 Highway, and authorize the City Manager to notify utility companies and Douglas County Rural Water District #1 of the request. Submitted by Landplan Engineering PA on behalf of D & S Land, LLC, property owner of record. Staff Memo Application Materials Location Map Overall Concept Plan Subject Site Concept Plan
8. Approve rezoning, Z-16-00066, approximately 3.82 acres from IG (General Industrial) District to CS (Strip Commercial) District, located at 1235 N 3rd Street for a proposed Event Center. Submitted by Allen Belot Architect, for Don E. Westheffer Trustee and Wanda L. Westheffer Trustee, property owners of record. Adopt on first reading, Ordinance No. 9235, to rezone (Z-16-00066) approximately 3.82 acres from IG (General Industrial) District to CS (Strip Commercial) District, located at 1235 N 3rd Street, for a proposed Event Center. (PC Item 7; approved 9-0 on 4/25/16) Staff Report Map of Area PC Minutes
9. Approve a street event temporary use of right-of-way permit for Savor Lawrence to close a portion of the 700 block of Vermont Street adjacent to the Library on Sunday, October 23, 2016, from 10:00 a.m. to 6:00 a.m., for their 2016 Fall Food Truck Festival Event. Staff Memo & Attachments
10. Approve the following items related to the 2016 Tour of Lawrence: Staff Memo & Attachments
a) Approve a street event temporary use of right-of-way permit for the use of various city streets on July 15-17, 2016 for the Tour of Lawrence;
b) Adopt on first reading, Ordinance No. 9221, allowing the sale, possession and consumption of alcohol on the 700 and 800 blocks of Vermont Street and west 100 block of 8th Street from Massachusetts Street to Vermont Street, including the intersection of 8th and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, July 15, 2016 from 4:00 p.m. until 11:00 p.m., and the 700, 800 and 900 blocks of Massachusetts Street and the east & west 100 blocks of 8th Street from Vermont Street to New Hampshire Street, on Sunday, July 17, 2016, from 11:00 a.m. until 6:00 p.m., provided the sale, possession and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law; and
c) Approve the donation of various city services in support of the 2016 Tour of Lawrence.
11. Concur with the recommendation of the Traffic Safety Commission to add an adult crossing guard beginning with the 2016-17 school year, to be placed at the intersection of 6th Street & Schwarz Road (TSC item#4; approved 7-0 on 3/7/16). Staff Memo & Attachments
12. Approve as signs of community interest, a request from the K-State Research and Extension-Douglas County office, for two temporary promotional banners on the Lawrence Public Library property at 707 Vermont Street, promoting the Summer Food Program. The signs would be displayed Tuesday, May 31 through Friday, June 24, 2016. Staff Memo & Attachments
Consent Agenda Items Removed for Separate Vote:
3. Approve licenses as recommended by the City Clerk’s Office. Play Video >
Drinking Establishment
The Merc Co-op
The Community Mercantile Inc.
901 Iowa St.
Expiration
New license
Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve license as recommended by the City Clerk. Motion carried unanimously.
Play Video >
5. Adopt on second and final reading, the following ordinances: Play Video >
a) Ordinance No. 9233, repealing the existing Chapter 1 Article 2 of the City of Lawrence Code, pertaining to the Governing Body.
Moved by Commissioner Herbert seconded by Commissioner Larsen, to adopt on second and final reading Ordinance No. 9233, repealing the existing Chapter 1 Article 2 of the City of Lawrence Code, pertaining to the Governing Body. Motion carried 4-1; Ayes: Mayor Amyx, Vice Mayor Soden and Commissioners Herbert and Larsen; Nay: Commissioner Boley.
Play Video >
7. Receive request to annex approximately 159.67 acres, A-16-00135, located at the southwest corner of N 1500 Rd & K-10 Highway, and authorize the City Manager to notify utility companies and Douglas County Rural Water District #1 of the request. Submitted by Landplan Engineering PA on behalf of D & S Land, LLC, property owner of record. Play Video >
Moved by Commissioner Herbert, seconded by Mayor Amyx, to receive request for Annexation, No. A-16-00135, refer the Request for Annexation to the Lawrence-Douglas County Metropolitan Planning Commission for recommendation, and authorize the City Manager to give notice to Douglas County Rural Water District No. 1 and Kaw Valley Electric of the City’s intent to annex the subject property. Motion carried 4-1; Ayes: Mayor Amyx and Commissioners Boley, Herbert and Larsen; Nay: Vice Mayor Soden.
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C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Freestate Festival: Staff Memo & Attachments Play Video >
a) Conduct a public hearing regarding a distance limitation waiver request for the 2016 Freestate Festival to be held Friday June 24, 2016 to Sunday June 26, 2016 and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver. The public hearing would apply to the 900 block of New Hampshire Street portion of the event.
b) Consider adopting on first reading, Ordinance No. 9225, allowing the sale, possession and consumption of alcohol on Friday June 24, 2016, from 12:00 p.m. to Sunday June 26, 2016 at 11:59 p.m. in the 900 block of New Hampshire Street associated with the Freestate Festival.
c) Consider approving the donation of various city services in support of the 2016 Freestate Festival.
d) Consider approving a street event temporary use of right-of-way permit for the use of the 900 block of New Hampshire Street from Friday June 24, 2016 to Sunday June 26, 2016 for the Freestate Festival.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Boley, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9225, allowing the sale, possession and consumption of alcohol on Friday June 24, 2016, from 12:00 p.m. to Sunday June 26, 2016 at 11:59 p.m. in the 900 block of New Hampshire Street associated with the Free State Arts Festival event; and, find that the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety; and, grant a distance limitation waiver. Motion carried unanimously.
Play Video >
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve the donation of various city services with reimbursement to come from transient guest tax; and, approve a street event temporary use of right-of-way permit for the use of New Hampshire Street from Friday June 24, 2016 to Sunday June 26, 2016 for the Freestate Festival. Motion carried unanimously.
Play Video >
ACTION: Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the 2016 Freestate Festival is not adverse to the public welfare or safety and grant a distance limitation waiver; adopt on first reading, Ordinance No. 9225, allowing the sale, possession and consumption of alcohol on Friday June 24, 2016, from 12:00 p.m. to Sunday June 26, 2016 at 11:59 p.m. in the 900 block of New Hampshire Street associated with the event; approve the donation of various city services; and approve a street event temporary use of right-of-way permit for the use of New Hampshire Street from Friday June 24, 2016 to Sunday June 26, 2016 for the Freestate Festival, if appropriate.
2. Consider a motion to recess into executive session for approximately 15 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room upon completion of the executive session.
ACTION: Approve motion to recess into executive session for approximately 15 minutes, if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 15 minutes. Motion carried unanimously.
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The regular meeting reconvened at 6:37 p.m. The City Commission had nothing to report and took no action after the executive session.
E. FUTURE AGENDA ITEMS: Staff Memo & Attachments Play Video >
F. COMMISSION ITEMS: City Commission Work Plan Play Video >
G. CITY MANAGER’S REPORT: Report & Attachments Play Video >
H. CALENDAR: Meeting List Budget Calendar - Added 05/16/16 Play Video >
· 2017 Budget Community Meeting, Thursday, May 12, 6:00 – 8:00 p.m. Location: East Lawrence Recreation Center, 1245 E. 15th Street.
· Channel 41 live broadcast with Gary Lezak, Friday, May 13, 4:00 – 6:00 p.m. Location: Centennial Park.
· City of Lawrence/USD 497 public meeting regarding parking and traffic flow around Cordley, Langston Hughes, and New York Elementary Schools, Monday May 16, 4:30 – 5:30 p.m. Location: New York Elementary School.
· 2017 Budget Community Meeting, Monday, May 16, 6:00 – 8:00 p.m. Location: Holcom Recreation Center, 2700 W. 27th Street.
· Public Incentives Review Committee Meeting, Tuesday, May 17, 9:30 a.m. Location: City Commission Room.
· Bike with City Commissioners, Tuesday, May 17 4:30 p.m. Location: City Hall.
· Joint City/County/KDOT work session to discuss the expansion of the Western Leg of the SLT and interim improvements at Kasold and E 1200 Road, Wednesday, May 18, 4:00 p.m. Location: County Commission Room, 1100 Massachusetts Street.
· City Commission Budget Work Session, Tuesday, May 24, 3:00 p.m. Location: City Commission Room.
· 37th Basic Recruit Academy Swearing In Ceremony, Friday, June 3, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Lawrence Parks and Recreation Annual Kick-off to Summer BBQ, Friday, June 3, 11:30 a.m. – 1:00 p.m. Location: South Park near the Bandstand.
· Joint City/County/USD meeting, Monday, June 13, 5:30 p.m. Location: USD Offices, 110 McDonald Drive – Board meeting room.
· City Commission Budget Work Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room.
· City Commission Study Session, Tuesday, August 23, 3:00 p.m. Location: City Commission Room. Topic: Parks and Recreation Master Plan.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial
Policing:
One position expired 03/01/16 and is eligible for reappointment to
an additional term.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18.
These positions are designated for low/mod areas.
Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions
are designated for an at-large position and general contractor position. One
vacancy for a position that expires 12/31/18. This position is designated for
an architect/engineer.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is
designated for a Journeyman Electrician. Two positions expire 03/31/16, with
one being designated for a representative from the Fire/Medical Department and
becoming vacant and the other position (at-large position) eligible for
reappointment to an additional term.
Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to
an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is
designated for an architect.
Human Relations Commission:
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
Lawrence Alliance:
One vacancy for a position that expires 11/30/15. One additional
position expires 11/30/15 and is eligible for reappointment to an additional
term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Mechanical Board of Appeals:
One position expires 03/31/16.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman
Plumber) becoming vacant, and one position (contractor) eligible for
reappointment to an additional term.
Public Health Board:
One position expires 03/31/16 and is not eligible for
reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy
for a position that expires 12/31/16.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to adjourn at 6:47 p.m. Motion carried unanimously.
Play Video >