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CITY COMMISSION
MEETING AGENDA
June 7, 2016 – 5:45 p.m.
(Posted on webpage at 4:30 p.m. on 06/02/16)
(10MB files take approximately 45 seconds to open)
Updates:
06/07/16 @ 5:00 p.m.:
- Added a staff memo with the results of the bond sale to Regular Agenda Item No. 1.
06/07/16 @ 1:30 p.m.:
- Added correspondence to Consent Agenda Item No. 13 – traffic calming priority projects for 2016;
- Added correspondence to Regular Agenda Item No. 4 – neighborhood revitalization request for 815 Vermont Street; and
- Added correspondence to Regular Agenda Item No. 6 – consideration of adopting on first reading, Ordinance No. 9152, making changes to the schedule of the City Commission meetings.
06/06/16 @ 3:00 p.m.:
- Added the license agreement and map to Regular Agenda Item No. 3 – public hearing for vacation easement of public right-of-way adjacent to 1145 Pennsylvania.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the week of June 5 – 11, 2016 as Relay for Life Week.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/24/16.
2. Receive minutes from various boards and commissions:
Historic Resources Commission meeting of 04/21/16
Planning Commission meeting of 04/25/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for Project No. PW1609, Rehabilitation of Elevators in City Hall, to the low bidder, Minnesota Elevator, Inc., in the amount of $219,961, for the base bid only. Bid Memo
b) Authorize the City Manager to execute Supplemental Agreement No. 2, in the amount of $34,490.00, to the Clinton WTP Improvements Project UT1209 Engineering Services Agreement with Burns & McDonnell for additional Engineering Design Services for Evaluation of the Kaw Water Treatment Plant Filters. Staff Memo
7. Adopt on first reading, the following Building Code Ordinances: Staff Memo & Attachments
a) Ordinance No. 9238, amending Chapter V, Article 2 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Building Code of the City of Lawrence, Kansas, July 1, 2016, edition,” which adopts and incorporates therein by reference the 2015 International Building Code, as amended, regulating building and construction in the City Of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 2 and Ordinance No. 9168. Incorporation by Reference
b) Ordinance No. 9239, amending Chapter V, Article 3 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Residential Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Residential Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 3, and Ordinance No. 9169. Incorporation by Reference
c) Ordinance No. 9240, amending Chapter V, Article 4 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Electrical Code of the City of Lawrence, Kansas, July 1, 2016, edition,” which adopts and incorporates therein by reference the NFPA 70, National Electrical Code, 2014 Edition, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 3, and Ordinance No. 9170. Incorporation by Reference
d) Ordinance No. 9241 amending Chapter V, Article 5 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Plumbing Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 international Plumbing Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 5, and Ordinance No. 9171. Incorporation by Reference
e) Ordinance No. 9242, amending Chapter V, Article 6 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Mechanical Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Mechanical Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 6, and Ordinance No. 9172. Incorporation by Reference
f) Ordinance No. 9243, amending Chapter V, Article 7 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Fuel Gas Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Fuel Gas Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 7, and Ordinance No. 9173. Incorporation by Reference
g) Ordinance No. 9244, amending Chapter V, Article 8 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Energy Conservation Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Energy Conservation Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 8, and Ordinance No. 9174. Incorporation by Reference
h) Ordinance No. 9245, amending Chapter V, Article 9 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Existing Building Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Existing Building Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter V, Article 9, and Ordinance No. 9175. Incorporation by Reference
i) Ordinance No. 9246, amending Chapter VIII, Article 2 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Fire Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Fire Code, as amended, regulating fire prevention and protection in the City of Lawrence, Kansas, as prepared and published by the Lawrence-Douglas County Fire and Medical Department, and repealing existing Chapter VIII, Article 2, and Ordinance No. 9199. Incorporation by Reference
j) Ordinance No. 9247, amending Chapter IX, Article 6 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by adopting and incorporating herein by reference “Property Maintenance Code of the City of Lawrence, Kansas, July 1, 2016, Edition,” which adopts and incorporates therein by reference the 2015 International Property Maintenance Code, as amended, regulating building and construction in the City of Lawrence, Kansas, as prepared and published by the city’s Department of Planning and Development Services, and repealing existing Chapter IX, Article 6, and Ordinance No. 9203. Incorporation by Reference
8. Approve a Special Event Permit, SE-16-00193, for a fundraiser BBQ competition, located at 2420 Fairfield St, June 18, 2016. Submitted by Jim Leonard, for Cole TS Lawrence KS, LLC c/o Tractor Supply Co., property owner of record. Staff Memo & Attachments
REMOVED FOR SEPARATE VOTE:
9. Approve a Text Amendment, TA-16-00128, to the
City of Lawrence Land Development Code, Article 17 and related sections of
Chapter 9, for revisions related to the use and design standards for Valet
Parking. Adopt on first reading, Ordinance
No. 9248, for Text Amendment, TA-16-00128, to the City of Lawrence Land
Development Code, Article 17 and related sections of Chapter 9, for revisions
related to the use and design standards for Valet Parking. Initiated by the
City Commission on 3/28/16. (PC Item 5; approved 8-0 on 5/23/16). Staff Report Proposed Code Language/Incorporation by
Reference Land Development Code -
Definition Traffic
Engineering Handbook PC Minutes
10. Approve a street event permit for the KU Band Day Parade event to close various streets downtown on Saturday September 10, 2016 beginning at 10:30 a.m. Staff Memo & Attachments
11. Approve a Street Event Temporary Use of Right-of-Way Permit allowing the closure of the 100 block of E 8th Street, from 12:00 p.m. on Friday, August 12, 2016, to 3:00 a.m. on Sunday, August 14, 2016, for the 2016 Sandbar Birthday Party. Adopt on first reading Ordinance No. 9236, allowing the sale, possession and consumption of alcohol on the 100 block of E 8th Street during the event. Staff Memo & Attachments
12. Approve a Street Event Temporary Use of Right-of-Way Permit allowing the closure of the 700 block of Mississippi Street from 10:00 a.m. to 9:30 p.m. on Saturday September 24, 2016 for the Old West Lawrence Neighborhood Association Block Party. Adopt on first reading, Ordinance No. 9237, allowing the possession and consumption of alcohol on the 700 block of Mississippi Street during the event. Staff Memo & Attachments
REMOVED FOR SEPARATE VOTE:
13. Concur with a list of Traffic Calming Priority Projects for 2016 construction, pending concurrence from the neighborhoods. Staff Memo & Attachments Correspondence - Added 06/07/16
REMOVED FOR SEPARATE VOTE:
14. Direct staff to proceed with designing and constructing 2016 pedestrian and bicycle projects for Safe Routes to School, CDBG Sidewalk Gap and the Lawrence Loop. Staff Memo & Attachments
15. Approve the following items related to traffic issues at New York, Cordley, and Langston Hughes Elementary Schools: Staff Memo & Attachments
a) Establish no parking along the west side of Vermont Street, from 18th Street to the south 95 feet from 19th Street; and establish no parking, no stopping, no standing on the west side of Vermont Street, from 19th Street north 95 feet; and establish no left turns for south bound Vermont Street traffic onto 19th Street, from 8:00 a.m. to 6:00 p.m. Monday through Friday during school days; and rescind the current no parking restrictions on the east side of Kentucky Street from 18th Street south to the northern most school driveway.
b) Establish no parking, no stopping, no standing on the north side of Diamondhead Drive from the west crosswalk at George Williams Way to the north property line of 1016 Diamondhead Drive; and establish no parking, no stopping, no standing on school days from 3:30 p.m. to 4:30 p.m. on Mondays, Tuesdays, Thursdays and Fridays and from 2:00 p.m. to 3:00 p.m. on Wednesdays on the north side of Diamondhead Drive from the north property line of 1016 Diamondhead Drive to the north property line of 1004 Diamondhead Drive, and establish no parking, no stopping, no standing on the south side of Diamondhead Drive to a point 20 feet east and 20 feet west of the access sidewalk on the USD 497 property.
16. Receive notice for the July 6, 2016 vacation hearing before the Board of Douglas County commissioners regarding the Baldwin Creek trail project and provide notice to the Lawrence Douglas County Planning Commission. Staff Memo & Attachments
17. Approve Rainworks Stencilry temporary art project on the sidewalk in front of the Watkins Museum, as recommended by the Lawrence Cultural Arts Commission. Staff Memo
18. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo
a) Jennifer L. Coker, 1406 Oakhill Avenue; and
b) Elizabeth A. Campbell and Mary Jane McLendon, 545 Ohio Street.
Consent Agenda Items Removed for Separate Vote:
9. Approve a Text Amendment, TA-16-00128, to the City of Lawrence Land Development Code, Article 17 and related sections of Chapter 9, for revisions related to the use and design standards for Valet Parking. Adopt on first reading, Ordinance No. 9248, for Text Amendment, TA-16-00128, to the City of Lawrence Land Development Code, Article 17 and related sections of Chapter 9, for revisions related to the use and design standards for Valet Parking. Initiated by the City Commission on 3/28/16. (PC Item 5; approved 8-0 on 5/23/16).
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve Text Amendment, TA-16-00128 and adopt on first reading, Ordinance No. 9248. Motion carried unanimously.
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13. Concur with a list of Traffic Calming Priority Projects for 2016 construction, pending concurrence from the neighborhoods.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to concur with the list of Traffic Calming Priority Projects for 2016 construction excluding the 13th Street, Connecticut St. to Haskell Ave., location pending concurrence from the neighborhoods. Motion carried unanimously.
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14. Direct staff to proceed with designing and constructing 2016 pedestrian and bicycle projects for Safe Routes to School, CDBG Sidewalk Gap and the Lawrence Loop.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to direct staff to proceed with designing and constructing 2016 pedestrian and bicycle projects for Safe Routes to School, CDBG Sidewalk Gap and the Lawrence Loop. Motion carried unanimously.
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C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS: Play Video >
1. Consider the following actions regarding City bond sale: Bond Results Staff Memo - Added 06/07/16
a) Review bids received and approve sale of water and sewage system revenue bonds, Series 2016-A, to the lowest responsible bidder. Declare an emergency and consider adopting on first and second reading, Ordinance No. 9249, providing for the issuance of water and sewage bonds, Series 2016-A and adopt Resolution No. 7164, prescribing the forms and details of $67,505,000 and authorizing and directing the sale and delivery of water and sewage system refunding revenue bonds, Series 2016-A. Staff Memo & Attachments
ACTION: Conduct note and bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 9249 and adopt Resolution No. 7164, authorizing the sale of and prescribing the forms and details of $67,505,000 in revenue bonds, if appropriate.
b) Review bids received and approve sale of $15,140,000 general obligation revenue bonds, Series 2016-A to the lowest responsible bidder. Declaring an emergency and consider adopting on first and second reading, Ordinance No. 9250, authorizing and providing for the issuance of general obligation bonds, Series 2016-A and adopt Resolution No. 7165, prescribing the forms and details of and authorizing and directing the sale and delivery of general obligation bonds, Series 2016-A. Staff Memo & Attachments
ACTION: Conduct note and bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 9250 and adopt Resolution No. 7165, prescribing the forms and details of and authorizing and directing the sale and delivery of general obligation bonds, Series 2016-A, if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Larsen, to conduct note and bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 9249 and adopt Resolution No. 7164, authorizing the sale of and prescribing the forms and details of $60,310,000 in revenue bonds. Motion carried unanimously.
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Moved by Vice Mayor Soden, seconded by Commissioner Boley, to conduct note and bond sale. Declare an emergency and adopt on first and second reading, Ordinance No. 9250 and adopt Resolution No. 7165, prescribing the forms and details of and authorizing and directing the sale and delivery of general obligation bonds, Series 2016-A. Motion carried unanimously
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2. Conduct public hearing to consider a vacation request submitted by Grob Engineering Services, LLC, for Westridge Lawrence, LLC, to vacate a portion of a utility and cross access easement located in Lot 1, Block One, Raco-Westridge Addition, aka 3530 W. 6th Street. Staff Memo & Attachments Order of Vacation Play Video >
ACTION: Conduct public hearing and approve request to vacate a portion of a utility and cross access easement located at 3530 W. 6th Street, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve a request to vacate a portion of a utility and cross access easement located at 3530 W. 6th Street. Motion carried unanimously.
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3. Conduct public hearing to consider a vacation request submitted by staff, to vacate a 10 foot portion of City right-of-way located adjacent to 1145 Pennsylvania Street in Lot 109 on Pennsylvania Street. Consider license agreement for use of right-of-way of Pennsylvania Street at 1145 Pennsylvania. Staff Memo & Attachments Order of Vacation License Agreement - Added 06/06/16 Map of Area - Added 06/06/16 Play Video >
ACTION: Conduct public hearing and approve a request to vacate a 10 foot portion of City right-of-way located adjacent to 1145 Pennsylvania Street and approve a license agreement for use of right-of-way at 1145 Pennsylvania, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to approve a request to vacate a 10 foot portion of City right-of-way located adjacent to 1145 Pennsylvania Street and approve a license agreement for use of right-of-way at 1145 Pennsylvania. Motion carried unanimously.
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4. Receive request from Robert Schumm to establish a 10-year, Neighborhood Revitalization Area with an eighty-five percent (85%) rebate provided annually for years one through five and a fifty percent (50%) rebate provided annually for years six through ten, and for Industrial Revenue Bond financing, for the purpose of accessing a sales tax exemption on project construction materials, to support a mixed-use development, Vermont Place, to be located at approximately 815 Vermont Street. Staff Memo & Attachments Correspondence - Added 06/07/16 Play Video >
ACTION: Receive request, direct staff as appropriate, and refer request to the Public Incentives Review Committee, if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Larsen, to defer the request back to staff. Aye: Mayor Amyx, Commissioner Boley and Commissioner Larsen. Nay: Vice Mayor Soden and Commissioner Herbert. Motion carried 3-2.
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5. Receive 2015 Economic Development Report. Staff Memo & Attachments PowerPoint Presentation Play Video >
ACTION: Receive report.
Moved by Commissioner Larsen, seconded by Vice Mayor Soden, to receive report. Motion carried unanimously.
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6. Consider adopting on first reading, Ordinance No. 9251, making changes to the City Commission Meeting schedule, setting regular City Commission meetings at 5:45 p.m. the first and third Tuesday of each month and a Consent Agenda only/Work Session meeting at 5:45 the second Tuesday of each month. Staff Memo & Attachments Correspondence - Added 06/07/16 Play Video >
ACTION: Adopt on first reading, Ordinance No. 9251, if appropriate.
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9251. Motion carried unanimously.
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7. Consider motion to recess into executive session for approximately 20 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room upon completion of the executive session.Play Video >
ACTION: Approve motion to recess into executive session for approximately 20 minutes, if appropriate.
Moved by Commissioner Herbert, seconded by commissioner Boley, to approve motion to recess into executive session for approximately 20 minutes. Motion carried unanimously.
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E. FUTURE AGENDA ITEMS: Staff Memo & Attachments Play Video >
F. COMMISSION ITEMS: City Commission Work Plan Play Video >
G. CITY MANAGER’S REPORT: Report & Attachments Play Video >
H. CALENDAR: Meeting List Budget Calendar Play Video >
· 37th Basic Recruit Academy Swearing In Ceremony, Friday, June 3, 8:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Lawrence Parks and Recreation Annual Kick-off to Summer BBQ, Friday, June 3, 11:30 a.m. – 1:00 p.m. Location: South Park near the Bandstand.
· 20th Anniversary of the Union Pacific Depot Rededication, Saturday, June 4, 1:00 – 3:00 p.m. Location: 402 N. 2nd Street.
· Joint City/County/USD meeting, Monday, June 13, 5:30 p.m. Location: USD Offices, 110 McDonald Drive – Board meeting room.
· City Commission Budget Work Session, Tuesday, June 14, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room.
· City Commission Budget Work Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room.
· City Commission Work Session, Tuesday, August 23, 3:00 p.m. Location: City Commission Room. Topic: Parks and Recreation Master Plan.
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*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial
Policing:
One position expired 03/01/16 and is eligible for reappointment to
an additional term.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18.
These positions are designated for low/mod areas.
Contractor Licensing Board:
Two vacancies for positions that expired 12/31/15. These positions
are designated for an at-large position and general contractor position. One
vacancy for a position that expires 12/31/18. This position is designated for
an architect/engineer.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is
designated for a Journeyman Electrician. Two positions expire 03/31/16, with
one being designated for a representative from the Fire/Medical Department and
becoming vacant and the other position (at-large position) eligible for
reappointment to an additional term.
Fire Code Board of Appeals:
One position expires 01/31/16 and is eligible for reappointment to
an additional term.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is
designated for an architect.
Human Relations Commission:
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
Lawrence Alliance:
One vacancy for a position that expires 11/30/15. One additional
position expires 11/30/15 and is eligible for reappointment to an additional
term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Mechanical Board of Appeals:
One position expires 03/31/16.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman
Plumber) becoming vacant, and one position (contractor) eligible for
reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
Social Service Funding Advisory Board:
Three vacancies for positions that expired 12/31/15. One vacancy
for a position that expires 12/31/16.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
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