|
|
CITY COMMISSION
MEETING AGENDA
July 19, 2016 – 5:45 p.m.
(Posted on webpage at 5:30 p.m. on 07/14/16)
(10MB files take approximately 45 seconds to open)
Update:
07/19/16 @ 1:35 p.m.:
- Added additional correspondence to Regular Agenda Item No. 5 – consider authorizing publication of the 2017 Budget Summary; and
- Added a staff memo to Regular Agenda Item No. 6 – audit report on Economic Development incentives.
07/18/16 @ 4:30 p.m.:
- Updated Correspondence to Regular Agenda No. 5 - Consider authorizing publication of the 2017 Budget Summary.
07/15/16 @ 4:30 p.m.:
- Added Correspondence to Regular Agenda No. 5 - Consider authorizing publication of the 2017 Budget Summary.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim Tuesday, July 26, 2016 to be the City of Lawrence, Kansas Celebration of the 26th Anniversary of the American with Disabilities Act.
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/12/16.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 05/02/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a bid opening date of August 2, 2016 for Bid No. B1630 Contractor Services for Emergency Repairs of Sanitary Sewer Mains, Force Mains, and Air Relief Valves. Staff Memo
b) Award bid for ASACE approved rip-rap for the Public Works Department to Mid States Materials, in an amount not to exceed $50,000. Bid Memo & Attachments
c) Authorize the City Manager to enter into a cost share agreement with the Kansas Water Office for a Kansas River Algal Study and approve payment to the Kansas Water Office in the amount of $30,257. Staff Memo & Attachments
6. Adopt on first reading, Ordinance No. 9252, enacting amendments to the City of Lawrence Building Code to require submittal of storm water grading and drainage plans for residential building construction projects on RS5 and RS3 zoned lots classified as “Zone X, Protected by Levee” on the city’s Flood Insurance Rate Map. Staff Memo & Attachments
7. Adopt Resolution No. 7169, authorizing the City to enter into a lease purchase agreement with U.S. Bancorp Government Leasing and Finance, Inc., to finance the acquisition of one Dodge Ram HD Truck with Utility Body and one Tandem Axle Dump Truck with spreader and plow for the Public Works Department, for a total amount of $244,259, and enter into an escrow agreement with U.S. Bank National Association. Staff Memo & Attachments
8. Concur with the recommendations of the Traffic Safety Commission for the following:
a) To deny traffic calming in the 2300 block of Vermont Street (TSC item #2; denied 8-0 on 5/2/16). Staff Memo & Attachments
b) To deny establishing no parking along the east side of Ousdahl Road between 19th Street and 20th Street (TSC item #4; denied 8-0 on 5/2/16). Staff Memo & Attachments
c) To deny establishing a multi-way stop at the intersection of 19th Terrace and Ousdahl Road (TSC item #5; denied 8-0 on 5/2/16). Staff Memo & Attachments
d) To establish traffic calming on Arkansas Street between 8th Street and 9th Street (TSC item #6; approved 8-0 on 5/2/16). Staff Memo & Attachments
e) To establish a pedestrian crossing with a pedestrian hybrid beacon on Haskell Avenue at 16th Street (TSC item #7; approved 8-0 on 5/2/16). Staff Memo & Attachments
9. Authorize staff to submit FY 2018/2019 Federal-Aid Safety Program application for improvements on 23rd Street, Ohio Street to Vermont Street, and at 13th Street & Massachusetts Street. Staff Memo & Attachments
10. Approve the following items related to the Live on Mass Event: Staff Memo & Attachments
a) Approve a Street Event Temporary Use of Right-of-Way Permit allowing the closure of the sidewalk only on the east side of Massachusetts Street, from 1016 Massachusetts Street south to 11th Street on Friday, August 19, 2016 from 5:00 p.m. to 11:59 p.m. for the Live on Mass Event. Adopt on first reading Ordinance No. 9268, allowing the sale, possession and consumption of alcohol on the east side of Massachusetts Street, from 1016 Massachusetts Street south to 11th Street (sidewalk only) on Friday, August 19, 2016 from 5:00 p.m. to 11:59 p.m. for the Live on Mass Event.
b) Approve a Special Event Permit, SE-16-00274, for Live on Mass, located at 1020 Massachusetts Street, on August 19, 2016. Submitted by Mike Logan on behalf of Ziegler Rentals LLC and Granada LLC, property owners of record. Staff Memo Application Special Event Permit
11. Authorize the Mayor to sign the Release of Mortgage for Susan L. Bolton, 2015 Stratford Road. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct a public hearing to consider a request submitted by Richard and Linda Finger and Brian E. Lambright, to vacate a 15’ utility easement between their homes at 4117 Wimbledon Drive and 4121 Wimbledon Drive. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve Order of Vacation. Motion carried unanimously.
Play Video >
2. Consider the following items related to the 2015 Bike MS Event: Staff Memo & Attachments Play Video >
a) Conduct a public hearing.
b) Consider approving a street event permit and closure of Massachusetts Street from South Park Street to North Park Street and North Park Street (Massachusetts to Vermont) on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 15, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and closure of the Community Center parking lot #7 on Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 10:00 a.m., and no parking on W. South Park Street Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 12:00 p.m.
c) Consider adopting on first reading, Ordinance No. 9253, allowing the sale, possession and consumption of alcohol on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street.
ACTION:
a) Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety, and grant distance limitation;
b) Approve a street event permit for the closure of Massachusetts Street from South Park Street to North Park Street and North Park Street (Massachusetts to Vermont) on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 15, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and closure of the Community Center parking lot #7 on Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 10:00 a.m., and no parking on W. South Park Street Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 12:00 p.m.; and
c) Adopt on first reading, Ordinance No. 9253, allowing the sale, possession and consumption of alcohol on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street.
Moved by Commissioner Herbert, seconded by Commissioner Boley, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to close public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety, and grant distance limitation; approve a street event permit for the closure of Massachusetts Street from South Park Street to North Park Street and North Park Street (Massachusetts to Vermont) on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 15, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m., and closure of the Community Center parking lot #7 on Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 10:00 a.m., and no parking on W. South Park Street Friday September 16, 2016 at 5:00 p.m. to Sunday September 18, 2016 at 12:00 p.m.; and, adopt on first reading, Ordinance No. 9253, allowing the sale, possession and consumption of alcohol on Saturday September 17, 2016 at 5:00 a.m. to Sunday September 18, 2016 at 12:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street. Motion carried unanimously.
Play Video >
3. Consider the following items related to the 2016 Kansas State Fiddling and Picking Championship: Staff Memo & Attachments Play Video >
a) Conduct a public hearing;
b) Consider approving a street event permit and closure of Massachusetts Street between North Park and South Park Street from 8:00 a.m. to 9:00 p.m. on Sunday August 28, 2016; and
c) Consider adopting Ordinance No. 9254, allowing the sale, possession and consumption of alcohol on Sunday August 28, 2016 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street.
ACTION:
a) Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation;
b) Approve a street event permit and closure of Massachusetts Street between North Park and South Park Street from 8:00 a.m. to 9:00 p.m. on Sunday August 28, 2016; and
c) Adopt ordinance No. 9254, allowing the sale, possession and consumption of alcohol on Sunday August 28, 2016 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street.
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Boley, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation; approve a street event permit and closure of Massachusetts Street between North Park and South Park Street from 8:00 a.m. to 9:00 p.m. on Sunday August 28, 2016; and, adopt on first reading ordinance No. 9254, allowing the sale, possession and consumption of alcohol on Sunday August 28, 2016 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street. Motion carried unanimously.
Play Video >
4. Consider approving a temporary six-month drinking establishment license for John Brown Underground, LLC, subject to conditions. Staff Memo Dan Watkins Letter Play Video >
ACTION: Approve drinking establishment license for John Brown Underground, LLC, if appropriate.
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to approve a temporary six-month drinking establishment license for John Brown Underground, LLC. Motion carried unanimously.
Play Video >
5. Consider authorizing publication of the 2017 Budget Summary and establish August 2, 2016 as the public hearing date. This establishes the maximum budget authority and property tax mill levy for the 2017 budget. Staff Memo & Attachments Correspondence – Updated 07/19/16 Play Video >
ACTION: Authorize publication of the 2017 Budget Summary and establish August 2, 2016 as the public hearing date, if appropriate.
After a short break, the City Commission resumed its regular meeting.
Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to authorize publication of the 2017 Budget Summary and establish August 2, 2016 as the public hearing date. Motion carried unanimously.
Play Video >
6. The City Auditor will present Performance Audit: Improvements Can Help Inform Decisions and Monitor Progress on Economic Development Incentives. Report Staff Memo & Attachments - Added 07/19/16 Play Video >
ACTION: Receive report.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to receive report. Motion carried unanimously.
Play Video >
7. Receive audit recommendation follow-up memo from the City Auditor and direct the auditor to close recommendations. Play Video >
ACTION: Receive report and direct the auditor to close recommendations.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to receive report and direct the auditor to close recommendations. Motion carried unanimously.
Play Video >
E. COMMISSION ITEMS: City Commission Work Plan Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: Meeting List Budget Calendar Play Video >
1. Ribbon cutting for bike facilities, Thursday, August 4, 4:00 p.m. Lawrence Public Library.
2. Advisory board appreciation reception, Thursday, August 18, 4:30 – 6:30 p.m. Location: New meeting facility at Douglas County Fairgrounds.
3. City offices are closed Monday, September 5 in observance of Labor Day.
4. Thursday, September 8, 4:00 – 7:00 p.m. Taste of Lawrence Fall Mixer. Meadowbrook Apartments.
|
|
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Electrical Code Board of Appeals:
Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expired 11/30/15. One additional position expired 11/30/15 and is eligible for reappointment to an additional term. Two vacancies for positions that expire 11/30/16.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
One vacancy for a position that expires 04/30/18.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to adjourn at 10:22 p.m. Motion carried unanimously.
Play Video >