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CITY COMMISSION

MEETING AGENDA

August 16, 2016 – 5:45 p.m.

(Posted on webpage at 4:40 p.m. on 08/11/16)

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Updates:

08/16/16 @ 10:40 a.m.:

Updated the Future Agenda Items memo in the City Manager’s Report.

08/15/16 @ 1:10 p.m.:

Corrected the map on Consent Agenda Item No. 11 – Rock the Block Street Event Temporary use of right-a-way permit.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA: Play Video >

Consent Agenda items removed for separate vote:

Vice Mayor Soden requested removal of item 8 for a separate vote.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve the consent agenda as below. Motion carried unanimously.

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/09/16.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meetings of 04/07/16 and 05/05/16

Homeless Issues Advisory Committee meeting of 01/12/16

Lawrence Cultural Arts Commission meetings of 04/13/16, 05/11/16, and 06/08/16

Sister Cities Advisory Board meetings of 04/13/16, 05/11/16, and 06/08/16

3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4. Bid and purchase items:

a) Approve change order for $2,218 to Fortiline Waterworks, for additional identified repairs to Mueller CL-12 drilling machine following inspection, thereby increasing the total amount to $15,193. Staff Memo

b) Approve the sole source purchase of Badger meters from Midwest Meter, in the amount of $21,168.50, for replacement activities in 2016 pursuant to the 15-Year Large Water Meter Replacement Program. Staff Memo

c) Authorize the City Manager to execute the Engineering Services Agreement with Professional Engineering Consultants in the amount of $87,545 for the Lower Naismith Valley Interceptor Project UT1608. Staff Memo & Attachments

d) Approve a purchase order in the amount of $32,147.00 to Logic, Inc. to continue the use of the SCADA Wonderware software for the period September 30, 2016 to September 30, 2017. Staff Memo

e) Authorize a $305,144 contract extension to R.D. Johnson Excavation Company on the Baldwin Creek Trail Project to extend the new concrete trail through Rock Chalk Park. Accept grant funding from the Sunflower Foundation in the amount of $110,000 to fund a portion of the trail extension in Rock Chalk Park. Staff Memo & Attachments

f) Approve the purchase of snow plow replacement parts for the Public Works Department, from American Equipment Co. in an amount not exceed $40,000.00, utilizing the City of Olathe cooperative bid contract. Bid Memo & Attachments

g) Approve the disposal of surplus vehicles utilizing Purple Wave Auctions. Staff Memo & Attachments

5. Adopt on first reading, the following ordinances:

a) Ordinance No. 9275, relating to No Parking on Kentucky Street and Vermont Street adjacent to Cordley Elementary School. Staff Memo & Attachments

b) Ordinance No. 9276, relating to No Parking on Diamondhead Drive adjacent to Langston Hughes Elementary School. Staff Memo & Attachments

c) Ordinance No. 9282, adopting the 2016 Standard Traffic Ordinance, Edition 2016. Staff Memo & Attachments

6. Adopt on second and final reading, the following ordinances:

a) Ordinance No. 9274, approving and appropriating the 2017 City of Lawrence Operating and Capital Improvement Budget.

b) Ordinance No. 9277, to rezone (Z-16-00215) 2.11 acres from IBP (Industrial/Business Park) District to IL (Limited Industrial) District, located at 1300 Research Park Drive, Lot 3, Block 3.

7. Initiate a Text Amendment, TA-16-00335, to the City of Lawrence Land Development Code, Chapter 20, Article 5, Section 20-529 Telecommunications Facilities, and Article 17 to revise standards to align with new federal standards that take effect in October, 2016. Staff Memo

8. Receive a request to annex, A-16-00305, approximately 55 acres in the southeast corner of the intersection of W. 31^st Street and Michigan Street and authorize the City Manager to give statutory notice to Westar Energy of the City’s intent to annex the subject property. Staff Memo & Attachments

9. Approve rezoning, Z-16-00147, approximately 7.7 acres located at 711 E. 23^rd Street from GPI (General Public and Institutional Use) District to IG (General Industrial) District for the purpose of USD 497 Vehicle Storage. Submitted by Lawrence Public Schools USD #497 and BG Consultants, Inc. on behalf of Douglas County, property owner of record. Adopt on first reading, Ordinance No. 9278, rezoning (Z-16-00147) approximately 7.7 acres located at 711 E. 23^rd Street from GPI (General Public and Institutional Use) District to IG (General Industrial) District. (PC Item 2; approved 10-0 on 7/25/16.) Staff Memo & Attachments

10. Approve Special Use Permit, SUP-16-00217, for Seeds From Italy, located at 1501 Learnard Avenue. The applicant proposes to renovate an existing building on the property for office and warehouse use supporting their mail-order garden seed business. Submitted by Lynn Byczynski, for Sunrise Green LLC, property owner of record. Adopt on first reading, Ordinance No. 9279, for a Special Use Permit (SUP-16-00217) for Seeds From Italy, located at 1501 Learnard Avenue. (PC Item 4; approved 8-0-2 on 7/25/16.) Staff Memo & Attachments

11. Approve a Street Event Temporary use of right-a-way permit allowing the closure of W. 29^th Terrace (between Iowa Street frontage road and Four Wheel Drive) on Friday, October 7, 2016 from 8:00 a.m. to Saturday, October 8, 2016 to 12:00 p.m. for the Rock the Block – Kick Cancer Event. Adopt on first reading Ordinance No. 9267, allowing the sale, possession and consumption of alcohol on W. 29^th Terrace (between Iowa Street frontage road and Four Wheel Drive) on Friday, October 7, 2016 from 6:00 p.m. to 10:00 p.m. during the event. Staff Memo & Attachments - Updated 08/15/16

12. Approve an amendment to the Street Event Temporary use of right-of-way permit for Savor Lawrence to close a portion of the 700 block of Vermont Street adjacent to the Library on Sunday, October 23, 2016 from 10:00 a.m. to 6:00 p.m., for their 2016 Fall Food Truck Festival Event to include the sale, possession, and consumption of alcohol on the public right of way. Adopt on first reading Ordinance No. 9273, allowing the sale, possession, and consumption of alcohol on 700 block of Vermont Street adjacent to the Library on Sunday, October 23, 2016 from 1:00 p.m. to 5:00 p.m. during the event. Staff Memo & Attachments

13. Approve a street event temporary use of right-of-way permit for the KU Homecoming Parade and Pep Rally event to use various downtown streets for the parade and to close the 100 block of East 8^th Street for the pep rally on Friday, October 21, 2016 from 12:00 p.m. to 11:00 p.m., to include the donation of Public Works and Police Department services. Adopt on first reading, Ordinance No. 9270, allowing the sale, possession, and consumption of alcoholic liquor on public property on the 100 block of East 8^th Street on Friday, October 21, 2016 from 12:00 p.m. – 11:00 p.m., for the KU Homecoming Pep Rally event.; provided the sale, possession, and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law. Staff Memo & Attachments

14. Approve a street event temporary use of public right-of-way permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:30 a.m. – 9:45 a.m., on Sunday, October 9, 2016, for The Yirah Tri(be) 5K. Staff Memo & Attachments

15. Receive Bert Nash Community Mental Health Center 2016 First Quarter Performance Report.

Items removed for separate vote:

8. Receive a request to annex, A-16-00305, approximately 55 acres in the southwest corner of the intersection of W. 31st Street and Michigan Street and authorize the City Manager to give statutory notice to Westar Energy of the City’s intent to annex the subject property.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to receive a request to annex, A-16-00305, approximately 55 acres in the southwest corner of the intersection of W. 31st Street and Michigan Street and authorize the City Manager to give statutory notice to Westar Energy of the City’s intent to annex the subject property. Aye: Mayor Amyx, Commissioner Boley, Commissioner Herbert and Commissioner Larsen. Nay: Vice Mayor Soden. Motion carried 4-1.
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1. Consider approving a request to rezone, Z-16-00219, approximately 13.268 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 751 W. 29^th Terrace. Submitted by Landplan Engineering, for Savannah Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 9280, rezoning (Z-16-00219) approximately 13.268 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 751 W. 29^th Terrace. (PC Item 5A; approved 10-0 on 7/25/16). Staff Memo & Attachments Play Video >

ACTION: Declare ex-parte communications. Approve rezoning (Z-16-00219) approximately 13.268 acres from RM12D to RS5, located at 751 W. 29^th Terrace and adopt on first reading, Ordinance No. 9280, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve rezoning (Z-16-00219) approximately 13.268 acres from RM12D to RS5, located at 751 W. 29th Terrace and adopt on first reading, Ordinance No. 9280. Motion carried unanimously.
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2. Consider approving a request to rezone, Z-16-00220, approximately 1.262 acres from RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay) District to RS5-FP (Single-Dwelling Residential-Floodplain Overlay) District, located at 751 W. 29^th Terrace. Submitted by Landplan Engineering, for Savannah Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 9281, Ordinance No. 9283, and Ordinance No. 9284, rezoning (Z-16-00220) approximately 1.262 acres from RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay) District to RS5-FP (Single-Dwelling Residential-Floodplain Overlay) District, located at 751 W. 29^th Terrace. (PC Item 5B; approved 9-1 on 7/25/16) Staff Memo & Attachments

ACTION: Declare ex-parte communications. Approve rezoning (Z-16-00220) approximately 1.262 acres from RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay) District to RS5-FP (Single-Dwelling Residential-Floodplain Overlay) District, located at 751 W. 29^th Terrace and adopt on first reading, Ordinance No. 9281, Ordinance No. 9283, and Ordinance 9284, if appropriate.

Moved by Commissioner Larsen, seconded by Commissioner Herbert, to approve rezoning (Z-16-00220) approximately 1.262 acres from RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay) District to RS5-FP (Single-Dwelling Residential-Floodplain Overlay) District, located at 751 W. 29th Terrace and adopt on first reading, Ordinance No. 9281, Ordinance No. 9283, and Ordinance 9284. Motion carried unanimously.
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3. Receive report on financial indicators from the City Auditor. Report Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to receive report. Motion carried unanimously.
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4. Consider motion to recess into executive session for approximately 45 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its regular meeting in the Commission Room upon completion of the executive session.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve motion to recess into executive session for approximately 30 minutes. Motion carried unanimously.
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Moved by Vice Mayor Soden, seconded by Commissioner Boley, to extend the executive session for approximately 15 minutes. Motion carried 3-0.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

Douglas County Criminal Justice Coordinating Council meets on every third Tuesday at 11:00 a.m. at the Douglas County Courthouse (2^nd Floor), 1100 Massachusetts Street.

1. Establish Thursday, October 27 as the date for the Black Hills Energy luncheon with City officials.

· Advisory board appreciation reception, Thursday, August 18, 4:30 – 6:30 p.m. Location: Meeting Hall at Douglas County Fairgrounds, 2120 Harper Street.

· Public Incentives Review Committee meeting, August 22, 4:00 p.m. Location: City Commission Room.

· Thursday, September 8, 4:00 – 7:00 p.m. Taste of Lawrence Fall Mixer. Meadowbrook Apartments.

· 2016 Community Education Breakfast, Friday, September 16, 7:30 a.m. Location: Lawrence DoubleTree by Hilton (formerly Holidome).

· Valor First Responder Awards Recognition Ceremony, Friday, September 16, 5:30 p.m. Location: Crown Toyota Pavilion.

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.

Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.

Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.

One vacancy for a position that expired 03/01/16. This position is designated for an architect.

One vacancy for a position that expired 11/30/15. One additional position expired 11/30/15 and is eligible for reappointment to an additional term. Two vacancies for positions that expire 11/30/16.

One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.