The September 18, 2018 City Commission Meeting Agenda is now online! The entire agenda and background materials can be found at:
September 18, 2018 – 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 09/13/18)
City Commission Room, First Floor of City Hall
6 East 6th Street
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to firstname.lastname@example.org. If sending large attachments, please verify receipt by calling 785.832.3400.
1. Recognition of Eutin, Germany student delegation.
2. Proclaim the week of September 16 – 22, 2018 as Keeping Legends Alive Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 09/11/18.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meetings of 06/07/18, 07/05/18, and 08/02/18
Transportation Commission meeting of 07/09/18
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items
a) Award Bid No. B1834, 23rd Street from Massachusetts Street to Louisiana Street, PW18E9 – 23rd Street Mill & Overlay, from Iowa Street to Ousdahl, PW18E10 – 23rd Street center turn lane, from Massachusetts Street to Louisiana Street, and UT9902 – waterline replacement from Louisiana Street to Barker Avenue, to Sunflower Paving, in the amount of $2,077,599.20. Bid Memo & Attachments
7. Adopt on first reading, Ordinance No. 9110 amending Chapter VI, Article 13, Sections 6-1301, 6-1302, 6-1303, 6-1305, 6-1309, 6-1310, 6-1320 and 6-1326 of the Rental Licensing Ordinance and approve revisions to the Residential Rental Property Ordinance Administrative Regulations (Policy Number AP-113). Staff Memo & Attachments
8. Adopt on second and final reading, Ordinance No. 9517, repealing existing Chapter 6, article 18 of the Code of the City of Lawrence, Kansas 2018 edition and amendments thereto pertaining to scrap metal dealer registration.
9. Adopt the following resolution(s):
a) Resolution No. 7264, authorizing the remodel of the Riverfront facility for use by Municipal Court and Planning and Development Services of the City of Lawrence, Kansas, pursuant to Charter Ordinance No. 40, and the Issuance of General Obligation Bonds to pay the costs thereof. Staff Memo & Attachments
b) Resolution No. 7265, authorizing the issuance of water and sewage system revenue bonds for the purpose of paying the costs thereof and related bond reserves and financing costs; and providing for the giving of notice of said intention. Staff Memo & Attachments
c) Resolution No. 7266, authorizing the offering for sale of water and sewage system improvement revenue bonds, Series 2018, of the City of Lawrence, Kansas. Staff Memo & Attachments
10. Approve Site Plan SP-18-00327 and Sidewalk Dining and Hospitality License for Lark A Fare located at 900 New Hampshire Street. Staff Memo & Attachments
11. Approve a request to rezone, Z-18-00255, approximately .81 acres from RS7 (Single-Dwelling Residential) District to RSO (Single-Dwelling Residential-Office) District, located at 708 Elm Street andadopt on first reading, Ordinance No. 9565. Submitted by TreanorHL, for Elizabeth B. Ballard Community Center Inc., property owner of record. (PC Item 2; approved 8-0) Staff Memo & Attachments
12. Approve a request to install approximately 6,110 square feet of artificial turf for a fenced outdoor play area associated with a Site Plan, SP-18-00408, for Wagmore Canine Enrichment, a dog day care/kennel use, at 1735 Haskell Avenue. Submitted by Grob Engineering Services LLC, for Big J. Properties, LLC, LC property owner of record. Staff Memo & Attachments
13. Authorize the City Manager to execute a License Agreement, permitting Brown Eye Girl, L.L.C., a Kansas Limited Liability corporation, to install a stone retaining wall and rock landscape area in the right of way at a property they own along the south side of 1145 Pennsylvania Street. Staff Memo & Attachments
14. Receive report on payment of $92,744.73 to R.D. Johnson Excavating Company for emergency waterline repairs on Bob Billings Parkway. Staff Memo & Attachments
15. Authorize the City Manager to execute a City/County Cooperation Agreement renewing Dr. Caleb Trent, M.D. as Medical Director for the Lawrence-Douglas County Fire Medical Department. Staff Memo & Attachments
16. Call a special meeting for October 19, 2018, commencing at 12:00 p.m. in the City Commission Room, to convene a joint meeting with the Lawrence-Douglas County Metropolitan Planning, Commission and the Board of Douglas County Commissioners to receive a presentation on “Plan 2040,” the draft comprehensive Plan for the City and the County. The City Commission will transact no public business at the joint meeting. Staff Memo
17. Authorize the Douglas County Historical Society to submit a grant to fund interpretive signage at the Grover Barn Underground Railroad Site, on behalf of the City of Lawrence. Staff Memo & Attachments
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following with regard to short-term rental units: Staff Memo & Attachments
a) Consider approving a Text Amendment, TA-18-00079, to the City of Lawrence Land Development Code regarding short-term rental and consider adopting on first reading, Ordinance No. 9481. Initiated by City Commission on 2/20/18. (PC Item 6; approved 9-0 on 5/23/18)
b) Consider adopting on first reading, Ordinance No. 9560, establishing a licensing and inspection program for short-term rentals.
ACTION: Approve Text Amendment, TA-18-00079, to the City of Lawrence Land Development Code regarding short-term rental, and adopt on first reading, Ordinance No. 9481 and Ordinance No. 9560, if appropriate.
2. Consider proposed Property Maintenance Code regulations and consider adopting on first reading, Ordinance No. 9563, deleting and replacing current regulations, as set forth in City of Lawrence Code, Chapter IX, Article 6. Staff Memo & Attachments
ACTION: Approve Property Maintenance Code regulations and adopt on first reading, Ordinance No. 9563, deleting and replacing current regulations, if appropriate.
3. Consider authorizing the City Manager to execute a professional services agreement with Aqua Backflow Inc., to provide administrative services for the City of Lawrence Cross Connection Control Program. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute the professional services agreement with Aqua Backflow Inc., if appropriate.
4. Consider approving the Settlement Agreement and Full and General Release resolving the lawsuit, William E. Gibson and Sandra L. Gibson v. Lawrence Hamilton, et al. in the District Court of Douglas County, Kansas, Case No. 18-CV-000011 and authorize payment in the amount of $67,500 to plaintiffs. Staff Memo & Attachments
ACTION: Approve Settlement Agreement and Full and General Release resolving the lawsuit, and authorize payment in the amount of $67,500 to plaintiffs, if appropriate.
E. COMMISSION ITEMS:
F. CITY MANAGER’S REPORT: Report & Attachments
G. CALENDAR: Meeting List
• “Housing in Lawrence and Douglas County Today: A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program. Location: Cider Gallery, 810 Pennsylvania Street. Flyer
• Joint City/County/USD 497 meeting, Wednesday, September 19, 3:00 – 5:30 p.m. Location: Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street. Agenda
• Keeping Legends Alive Event (September 21/22) – a national gathering at Haskell Indian Nations University honoring the legacy of those who served our country and recreating the largest gathering of tribal people in Lawrence, Kansas in 1926 when the first tribal World War I Memorial -the Haskell Stadium and Arch – was dedicated. Event Information
• Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m. Location: DeBruce Center, 1647 Naismith Drive.
• 2018 Annual League of Kansas Municipalities Conference, October 6 – 8. Location: Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.
• Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040: The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.
H. BOARDS AND COMMISSIONS CURRENT VACANCIES:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. These positions are designated for representatives from Justice Matters, Lawrence Home Builders, and an at-large representative.
Aviation Advisory Board
One vacancy for a position that expired 05/31/18. This position is designated for a representative from the University of Kansas.
Bodywork Advisory Board
Five vacancies, with four positions designated for body practitioners and one position for a citizen at-large.
Community Development Advisory Committee
Two positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. Two additional vacancies for at-large positions expire 09/30/18 and 09/30/20.
Contractor Licensing Board
One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position, designated for an Architect/Engineer, is due to expire 12/31/18 and will not be eligible for reappointment. This board will be going through restructuring in the next year.
Downtown Master Plan Steering Committee
There are six (6) positions available on this steering committee. Eligibility requirements: one (1) at-large citizen, one (1) architect, one (1) developer, one (1) downtown business owner/tenant, one (1) downtown residential owner/tenant, and one (1) downtown property owner at-large.
eXplore Lawrence Governing Board
Three positions are due to expire 12/31/18, designated for Full Service Hotel Rep., City Commission Rep., and Service/Event Mgmt Industry Rep., and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.
Homeless Issues Advisory Committee
One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.
Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.
Human Relations Commission
One vacancy for a position that expires 09/30/18. Two additional positions are due to expire 09/30/18 and will be eligible for reappointment to additional terms.
Jayhawk Area Agency on Aging
One position is due to expire 09/30/18 and will not be eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging
Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.
Mental Health Board
One position expired 04/30/17.
Plumbing Code Board of Appeals
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.
Public Transit Advisory Committee
Three positions are due to expire 12/31/18. Two positions are not eligible for reappointment to additional terms and one position is eligible for reappointment to an additional term.
Senior Resource Center for Douglas County, Inc., Governing Board
One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.
Social Service Funding Advisory Board
Two vacancies for positions that expired 08/31/18 and one vacancy for a position that expires 08/31/19. One additional position expired 08/31/18 and is eligible for reappointment to an additional term.
Sustainability Advisory Board
Five positions are due to expire 12/31/18, with three positions eligible for reappointment to additional terms and two positions not eligible for reappointment.
Transient Guest Tax Grant Program Advisory Board
One vacancy for a position that expires 05/31/19. This position is designated for someone in the Arts/Cultural Industry.
Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.