CITY COMMISSION

MEETING AGENDA

February 21, 2017 – 5:45 p.m.

(Posted on webpage at 4:40 p.m. on 02/16/17)

(10MB files take approximately 45 seconds to open)

 

Update:

02/21/17 @ 2:00 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

1.       Boys and Girls Club Youth of the Year recognition.

 

 

B.        CONSENT AGENDA: Play Video >

Items removed for a separate vote:
Commissioner Amyx requested removal of item 12 for a separate vote.
Vice Mayor Boley requested removal of item 20 for a separate vote.
Play Video >

Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to approve the consent agenda as below. Motion carried unanimously.
Play Video >

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 02/14/17

 

2.       Receive minutes from various boards and commissions:

 

Community Development Advisory Committee meeting of 01/26/17

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve appointments as recommended by the Mayor.

 

5.       Bid and purchase items:

 

a)       Award bid for Bid No. B1703, Project No. PW1626 - Traffic Signal Improvements at K-10 Highway and Wakarusa Drive, to Wildcat Concrete Services, for $108,770, provided the contractor can meet the terms established in the contract documents.   Bid Memo & Attachments

 

b)       Approve the purchase of three (3) 2017 Chevrolet 4x4 9c1 Pursuit Tahoe’s from Roberts Chevrolet Buick, in the amount of $107,434.50, utilizing the Mid America Council of Public Procurement contract.   Staff Memo

 

c)       Award hourly rate and unit priced contractual services bids for electrical, carpentry, painting, plumbing, concrete, excavation, HVAC, engineering, and design services, for the Parks and Recreation Department, as outlined in the bid documents.   Bid Memo & Attachments

 

6.       Adopt the following ordinances on first reading:

 

a)       Ordinance No. 9330, authorizing the possession and consumption of alcohol on the 100 block of E. 8th Street and the intersection of 8th Street and New Hampshire Street from 12:00 p.m. – 11:00 p.m. on Friday April 21, 2017 for the 2017 Downtown Shot Put Event.   Staff Memo & Attachments  

 

b)       Ordinance No. 9334, allowing the sale, possession, and consumption of alcohol on Sunday, May 7, 2017 at 10:00 a.m. to 5:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street, associated with the 2017 Art in the Park Event; provided the sale, possession, and consumption are pursuant to City of Lawrence and State of Kansas law.   Staff Memo & Attachments

 

7.       Accept dedication of easements as shown on Final Plat, PF-17-00027, for Riverridge Addition No. 4, located at 1901 Riverridge Road. Submitted by CFS Engineers, for Larry D. and Linda R. Copp, property owners of record.    Staff Memo & Attachments

 

8.       Accept dedication of easements and rights-of-way as shown on Final Plat, PF-16-00558, for Naismith Creek Addition, located at 751 W. 29th Terrace.  Submitted by Landplan Engineering, PA, for Savannah Holdings, LLC, property owner of record.   Staff Memo & Attachments - Updated 02/21/17

 

9.       Accept dedication of easements and rights-of-way, associated with Minor Subdivision, MS-16-00507, located at 3101 Iowa Street. Submitted by Landplan Engineering for Central Bank of the Midwest, property owner of record.      Staff Memo & Attachments

 

10.     Accept dedication of new easements and vacation of existing right-of-way (alley) as shown on Final Plat, PF-16-00512, for HERE @ Kansas, located at 1029 and 1031 Mississippi Street and 0 Illinois Street. Submitted by Landplan Engineering, for STADPKG, LLC and 1029 Mississippi, LLC, property owners of record.  Staff Memo & Attachments

 

11.     Approve a Special Event Permit, SE-17-00057, for the Kansas Relays Pole Vault Competition, located at 4931 W. 6th Street. Submitted by Salty Iguana, for Cherry Hill Properties, LLC, property owner of record.     Staff Memo & Attachments

 

12.     Authorize the Mayor to execute the City/State Agreement for the Wakarusa and Harvard Roundabout project, Project No. PW1527.   Staff Memo & Attachments - Updated 02/21/17

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to authorize the Mayor to execute the City/State Agreement for the Wakarusa and Harvard Roundabout project, Project No. PW1527. Motion carried 4-1. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Herbert, Commissioner Larsen. Nay: Commissioner Amyx.
Play Video >

13.     Authorize the City Manager to execute the license agreement with Lawrence Farmers Market, Inc., allowing the use of the Public Library Plaza Park and Vermont Street Parking Garage for Tuesday markets, and City Parking Lot 8 for Saturday markets, during the 2017 farmer’s market season.   Staff Memo & Attachments

 

14.     Approve the following items related to the Kansas Food Truck Festival:  

 

a)       Adopt on first reading Ordinance No. 9331, allowing the possession and consumption of alcohol on the 800 block of Pennsylvania Street, the 600 block of E. 9th Street, and the 600 block of E. 8th Street on Saturday, May 6, 2017, from  12:00 p.m. to 11:59 p.m. during this event for the Kansas Food Truck Festival.  Staff Memo & Attachments

 

b)       Approve a Special Event Permit, SE-17-00048, for the Kansas Food Truck Festival at 810 Pennsylvania Street on May 6, 2017. Submitted by Cider Gallery LLC, property owner of record.   Staff Memo & Attachments - Updated 02/21/17

 

15.     Approve the Planning and Development Services 2016 Year End Revenue and Expenditure Report for the Regulation of Building Permit Activity, pursuant to Section 5-174 of the City Code.   Staff Memo & Attachments

 

16.     Authorize the City Manager to execute a Video Service Provider’s Agreement with RG Fiber, LLC.   Staff Memo & Attachments

 

17.     Authorize the City Manager to execute a contract with the law firm of Fletcher, Rohrbaugh & Chahine to continue indigent defense services in municipal court for an additional two years. Staff Memo & Attachments

 

18.     Authorize the City Manager to execute a Billing Agreement with Lawrence Memorial Hospital for persons in the custody of the Lawrence Police Department.   Staff Memo & Attachments

         

19.     Approve a temporary six-month drinking establishment license for John Brown Underground, LLC, subject to conditions.   Staff Memo & Attachments

 

20.     Approve outside agency application for 2018 funding.   Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to approve outside agency application for 2018 funding including a change in the language of Section 2, Item D(1) to read ‘impact your program’. Motion carried unanimously.
Play Video >

21.     Receive the Affordable Housing Advisory Board Annual Report.  Staff Memo & Attachments

 

 

 

C.        PUBLIC COMMENT: Play Video >

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

D.        REGULAR AGENDA ITEMS:          

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

1.       Conduct appeal hearing initiated by Chris Black, the owner of an exterior wood-fired furnace located on the property at 1501 Learnard Avenue. Consider adopting Resolution No. 7190, declaring the use of the exterior wood-fired furnace to be a nuisance as defined by section 9-201 of the city code, and order the owner to remove or abate such nuisance by a specified timeframe.     Staff Memo & Attachments   Correspondence - Added 02/21/17 Play Video >

 

ACTION:      Conduct appeal hearing and declare the use of the exterior wood-fired furnace to be a nuisance as defined by section 9-201 of the city code, if appropriate. 

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Mayor Soden, seconded by Commissioner Herbert, to direct staff to draft an agreement between the property owner and the City to include the following conditions: the City will refund the total amount of the permit fee; the City will allow the owner to operate the unit from March 1, 2017 through May 31, 2017; the property owner will cease to use the unit within the incorporated city limits after May 31, 2017; the property owner will convert to natural gas heating; the City will waive any permit fees associated with conversion to natural gas. Motion carried 4-1. Aye: Mayor Soden, Vice Mayor Boley, Commissioner Amyx, Commissioner Herbert. Nay: Commissioner Larsen.
Play Video >

2.       Consider approving the proposed Parks and Recreation Sponsorship Policy, establishing guidelines for sponsorships in support of Parks and Recreation programs and facilities.   Staff Memo & Attachments Play Video >

 

ACTION:      Approve the proposed Parks and Recreation Sponsorship Policy, if appropriate.

Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve the proposed Parks and Recreation Sponsorship Policy as written; and, direct staff to prepare amendments as requested by Vice Mayor Boley and bring those to the Commission for approval at a later date. Motion carried unanimously.
Play Video >

 3.      Consider motion to recess into executive session for approximately 60 minutes for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship in order to keep attorney-client matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

ACTION:      Approve motion to recess into executive session for approximately 60 minutes for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship, if appropriate.

Moved by Mayor Soden, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 60 minutes at 7:46 p.m. for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship. Motion carried unanimously.
Play Video >

The regular meeting reconvened at 8:45 p.m. The City Commission had nothing to report.
Play Video >

 

 

E.         COMMISSION ITEMS: City Commission Work Plan Play Video >

 

 

F.         CITY MANAGER’S REPORT:          Report & Attachments Play Video >

 

 

G.        CALENDAR:   Meeting List Play Video >

 

·         Strategic planning session with city staff and City Commission, Monday, February 20, 9:00 a.m. – 3:00 p.m.  Location:  Bioscience & Technology Center Conference Room, 2029 Becker Drive.   Agenda   Notes from 11/09/16 Leadership Values Session   City of Lawrence Mission Statement   Lawrence Strategic Plan Website

 

·         City offices closed Monday, February 20 in observance of Presidents’ Day.

 

·         The Lawrence Public Library is organizing an event to provide local residents with an opportunity to learn more about the wide variety of advisory boards serving in the community, Thursday, March 2, 6:30 – 8:30 p.m.  Location:  Lawrence Public Library Auditorium.

 

·         City of Lawrence/KU/Haskell dinner, Friday, March 10, 6:30 – 8:30 p.m.  Location:  TBD.

 

·         City Manager Listening Post, Saturday, March 11, 9:00 – 11:00 a.m.  Location:  Sports Pavilion Lawrence – Champions Room, 100 Rock Chalk Lane.

 

·         National League of Cities Congressional City Conference, March 11 – 16.  Location:  Washington, DC.

 

 

 

February 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

 

 

 

 

 

March 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

April 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

 

 

 

 

 

 

 

May 2017

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

*dates in bold indicate City Commission meeting date

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/16.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/16.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16 and is designated for a representative from the Fire/Medical Department. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

 

Historic Resources Commission:

Two positions expire 03/01/17 and both are eligible for reappointment to additional terms. Both positions are designated for a Historian.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Transit Advisory Committee:

Two positions expired 12/31/16.

 

Sister Cities Advisory Board:

Four positions expire 12/31/16 and are eligible for reappointment to additional terms.

 

Social Services Funding Advisory Board:

One vacancy for a position that expires 08/31/16.

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adjourn at 9:05 p.m. Motion carried unanimously.
Play Video >