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CITY COMMISSION

MEETING AGENDA

April 4, 2017 – 5:45 p.m.

(Posted on webpage at 4:45 p.m. on 03/30/17)

(10MB files take approximately 45 seconds to open)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

 

Updates:

04/04/17 @ 1:55 p.m.:

 

04/03/17 @ 4:30 p.m.:

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

1.       Proclaim Tuesday, April 4, 2017 as National Service Recognition Day.

 

2.       Proclaim the week of April 4 – 10, 2017 as Public Health Week.

 

3.       Proclaim the month of April, 2017 as Reuter Organ Month, in honor of the 100th Anniversary for Reuter Organ Company.

 

4.       Proclaim the month of April, 2017 as the National Mayor’s Challenge for Water Conservation.

 

5.       Proclaim the month of April, 2017 as Parkinson’s Disease Awareness Month.

 

6.       Proclaim the month of April, 2017 as Child Abuse Prevention Month.

 

7.       Proclaim the month of April, 2017 as Sexual Assault Awareness Month.

 

 

B.        CONSENT AGENDA: Play Video >

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Commissioner Larsen requested removal of items 5(a) and 10.
Commissioner Herbert requested removal of item 15.
Commissioner Amyx requested removal of item 5(c).

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
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1.       Approve City Commission meeting minutes from 03/14/17 and 03/21/17.

 

2.       Receive minutes from various boards and commissions:

 

Building Code Board of Appeals meeting of 12/15/16

Public Health Board meeting of 01/17/17

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items: Play Video >

 

a)       Award Bid No. 1725, Project No. UT1606 - Clinton Raw Water Pump Station Copper Ion Generation Equipment Installation Project, to ONG Consulting LLC, in the amount of $79,958.90.   Staff Memo & Attachments

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to award Bid No. 1725, Project No. UT1606 - Clinton Raw Water Pump Station Copper Ion Generation Equipment Installation Project, to ONG Consulting LLC, in the amount of $79,958.90. Motion carried unanimously.
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b)       Award Bid No. 1704, Project No. UT1504 – 23rd  Street, Ousdahl Road to Alabama Street, Waterline Replacement Project to M CON, LLC,  in the amount of $432,214.00, and authorize the City Manager to execute the construction contract.  Staff Memo & Attachments

 

c)       Approve the purchase of one (1) Closed-Circuit Television (CCTV) van for Storm Water video inspection in the amount of $204,071.24 and additional safety/ communication equipment in the amount of $4,730 for a total cost of $208,801.24, from Key Equipment & Supply, utilizing the National Joint Powers Alliance Cooperative contract. Staff Memo & Attachments Play Video >

Moved by Commissioner Amyx, seconded by Commissioner Larsen, to approve the purchase of one (1) Closed-Circuit Television (CCTV) van for Storm Water video inspection in the amount of $204,071.24 and additional safety/ communication equipment in the amount of $4,730 for a total cost of $208,801.24, from Key Equipment & Supply, utilizing the National Joint Powers Alliance Cooperative contract. Motion carried unanimously.
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6.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9337, to rezone (Z-16-00545) approximately 1.07 acres located at 3215 Ousdahl Road from PCD (Planned Commercial Development District) to CS (Commercial Strip District), for a Boat and Mini-Storage facility.

 

b)       Ordinance No. 9338, for a Special Use Permit (SUP-16-00547) to allow a building addition for Bullwinkle’s, located at 1340 Tennessee Street.

 

7.       Accept dedication of easements and rights-of-way associated with North Lawrence Addition No. 18 Minor Subdivision, MS-17-00095, located at 772 North Street.  Submitted by Grob Engineering Services, LLC, for Roxanna Todd, property owner of record. Staff Memo & Attachments

 

8.       Authorize the Mayor to execute a Stormwater Detention Waiver Agreement for the property located at 1801 W. 23rd Street (Hobby Lobby site).  Staff Memo & Attachments

 

9.       Authorize the Mayor to execute the Federal Fund Exchange Agreement with the Kansas Department of Transportation for the City to receive funds to be allocated toward the construction of the 19th and Naismith intersection.  Staff Memo & Attachments

 

10.     Authorize the City Manager to execute the Second Amendment to Purchase and Sale of Real Estate between the City of Lawrence, Kansas and North Mass Redevelopment, L.L.C.   Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to authorize the City Manager to execute the Second Amendment to Purchase and Sale of Real Estate between the City of Lawrence, Kansas and North Mass Redevelopment, L.L.C. with the addition of a stop loss provision placing the value at no less than $1.75 per square foot. Motion carried unanimously.
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11.     Approve a License Agreement to permit existing to remain under the sidewalk in the W. 11th Street, Massachusetts Street, and the west alley right-of-way associated with the existing building located at 1101 Massachusetts Street.  Current property owner of record: Mary J. Moore.  Purchaser: 1101 Mass, LLC.  This item was deferred to the April 4, 2017 City Commission Meeting from the March 21, 2017 City Commission meeting.  At the request of the applicant, this item is being deferred indefinitely.

 

12.     Authorize the City Manager to execute a License Agreement with the Roman Catholic Archdiocese of Kansas City in Kansas, a Kansas Not for Profit Corporation, for a portion of the Kentucky Street right-of-way for parking at St. John’s Catholic Church.   Staff Memo & Attachments

 

13.     Receive the 2016 Annual Report: Economic Development Support & Compliance and refer to the Public Incentives Review Committee for review and recommendation. Staff Memo & Attachments

 

14.     Authorize the Mayor to sign a Release of Mortgage for Tanya Benton, 2227 Melholland Road.  Staff Memo

 

15.     Approve appointments as recommended by the Mayor. Play Video >

Moved by Mayor Soden, seconded by Commissioner Amyx, to approve appointments as recommended by the Mayor. Motion carried unanimously.
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C.        PUBLIC COMMENT: Play Video >

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

D.        REGULAR AGENDA ITEMS:          

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

1.       Conduct a public hearing regarding a drinking establishment license for Stonewall Restaurant & Pizzeria, located at 1008 Massachusetts Street.   Staff Memo & Attachments Play Video >

 

ACTION:      Conduct a public hearing regarding a drinking establishment license for Stonewall Restaurant, 1008 Massachusetts Street, and find that the proximity of the sale of alcohol is not adverse to the public welfare or safety, and grant a distance limitation waiver, if appropriate.

Moved by Mayor Soden, seconded by Commissioner Larsen, to open the public hearing. Motion carried unanimously.
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Moved by Mayor Soden, seconded by Commissioner Amyx, to close the public hearing. Motion carried unanimously
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to find that the proximity of the sale of alcohol is not adverse to the public welfare or safety, and grant a distance limitation waiver. Motion carried unanimously.
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2.       Conduct a public hearing to consider a request to vacate a portion of a 15’ utility easement, described as Lot 1, Brandon Woods Addition No. 2, also known as 1600 Carmel Drive, submitted by Tim Hazlett with ADDCO LLC, for Dward Moore.  Staff Memo & Attachments Play Video >

 

ACTION:      Conduct a public hearing and approve a request to vacate a portion of a 15’ utility easement located at 1600 Carmel Drive, if appropriate.

Moved by Vice Mayor Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Mayor Soden, seconded by Vice Mayor Boley, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve a request to vacate a portion of a 15’ utility easement located at 1600 Carmel Drive. Motion carried unanimously.
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3.       Consider amendments to the Lawrence Building Code to modify requirements for structural support of headers in exterior walls of one and two family dwellings and consider adopting on first reading, Ordinance No. 9342, making the amendments.   Staff Memo & Attachments Play Video >

         

ACTION:      Adopt on first reading, Ordinance No. 9342, amending the Lawrence Building Code (Chapter V, Article 3), if appropriate.

Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to adopt on first reading, Ordinance No. 9342, amending the Lawrence Building Code (Chapter V, Article 3). Motion carried unanimously.
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4.       Consider adoption of the Catalyst Program, a temporary economic development program aimed at spurring economic development activity in Lawrence VenturePark and East Hills Business Park.    Staff Memo & Attachments   Correspondence - Added 04/04/17 Play Video >

 

ACTION:      Adopt the Catalyst Program, a temporary economic development program, if appropriate.

Moved by Mayor Soden, seconded by Commissioner Amyx, to adopt the Catalyst Program, a temporary economic development program; and, direct staff to look at options for extending the program to all private properties with industrial zoning. Motion carried unanimously.
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5.       Consider motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City about matters deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

ACTION:      Approve motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the city about matters deemed privileged in the attorney-client relationship, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to approve motion to recess into executive session for approximately 30 minutes at 8:40 p.m. for the purpose of consultation with attorneys for the city about matters deemed privileged in the attorney-client relationship. Motion carried unanimously.
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Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to extend the executive session for approximately 10 minutes at 9:10 p.m.
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The regular meeting reconvened at 9:20 p.m. The City Commission had nothing to report.
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E.         COMMISSION ITEMS: Play Video >

 

 

F.         CITY MANAGER’S REPORT:          Report & Attachments Play Video >

 

 

G.        CALENDAR:   Meeting List   2018 Budget Calendar Play Video >

 

1.  Commissioners are invited to the Lawrence Humane Society Campaign Launch Party, Friday, April 7, 4:00 – 7:00 p.m. Location:  Bon Bon, 804 Pennsylvania.  INVITATION ONLY EVENT.

 

2.  Fifty years of fair housing in Lawrence, Saturday, April 15, 2:00 – 4:00 p.m.  Location:  Carnegie Building, Heritage Room, 9th and Vermont Streets.   Flyer

 

3.  Public Incentives Review Committee meeting, Monday, April 17, 9:30 a.m.  Location:  City Commission Room, First Floor of City Hall.

 

4.  The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday.  The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.

 

 

 

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*dates in bold indicate City Commission meeting date

 

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

One vacancy for a position that expired 12/31/16.  This position is designated for a person who is a current or former resident of subsidized housing.

 

Aviation Advisory Board

One vacancy for a position that expires 05/31/17. Two additional positions expire 05/31/17 and will become vacant.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16. One position expires 05/31/17 and is eligible for reappointment to additional terms.

 

Douglas County Senior Services Board:

One vacancy for a position that expired 12/31/16.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.

 

Historic Resources Commission:

Two positions expire 03/01/17. One position will become vacant and one is eligible for reappointment to additional terms. Both positions are designated for a Historian.

 

Lawrence Douglas County Metropolitan Planning Commission:

One position expires 05/31/17 and is eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.

 

Mental Health Board:

One position expires 04/30/17 and will become vacant.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expires 04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.

 

Public Health Board:

One position expires and will become vacant 03/31/17.

 

Public Library Board:

One position 04/30/17 and is eligible for reappointment to an additional term.

 

Sales Tax Audit Committee:

Two positions expire 04/30/17 and both are eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One position expired 12/31/16.  One vacancy for a position that expires 12/31/17.

 

 

 

 

Moved by Commissioner Herbert, seconded by Commissioner Amyx, to adjourn at 9:48 p.m. Motion carried unanimously.
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