Purchasing Division

Due to the ongoing winter storm, City facilities, including City Hall and all Parks, Recreation and Culture facilities, will be closed on Tuesday, Feb. 18. This is due to the forecasted winter storm resulting in dangerous travel conditions.

Read the news release for full details >>

The Purchasing Division is responsible for the efficient and effective procurement of goods and services for the City.

PURCHASING POLICY

FORMAL BIDDING

https://procurement.opengov.com/portal/lawrenceks

The City of Lawrence will be transitioning to a new eProcurement solution (OpenGov) for publishing solicitations and receiving proposal responses in May 2025. Register your account early to begin receiving email notifications for the City’s Bid opportunities. 

http://Video Guides: OpenGov Procurement Vendor Training

Bidder Registration Guide: https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0

  • Drawings and Plans will be available at no charge.
  • Electronic Surety Bond Submission with Surety2000.

Bid openings are held on Tuesdays  at 3:35 p.m. local time in the City Commission room at City Hall.

Use of DemandStar and DrexelTech will be discontinued.  eBid Portal – open bids & bid results  and Drexel Technology Plan Room.

The City reserves the right to accept or reject any and all bids and all or part of a bid and to waive informalities, technical defects, and minor irregularities in bids received.

Important information about doing business with the City of Lawrence

GOOD STANDING REQUIREMENT:
No bid will be accepted from, nor a purchase order or contract awarded to any company that is in arrears or default to the City of Lawrence, Douglas County, State of Kansas or Federal Government. Debt or obligation may include, but is not limited to taxes, fees, fines & utility payments.

Parties listed as excluded government-wide in the System for Award Management (SAM) are not allowed to bid, receive purchase orders or contract with the City.

KANSAS FOREIGN QUALIFICATION:
This process allows companies formed in other states to legally transact business in Kansas. The Business Identity Number is NOT the same as a tax identification number (TIN) or Federal Employer Identification Number (FEIN). Businesses not formed in the State of Kansas may register at the Kansas Secretary of State 

DIVERSITY & INCLUSION:
The City of Lawrence is dedicated to fostering the continued development and economic growth of small, racial minority-, veteran-, and women-owned businesses in an equitable and inclusive way. The City of Lawrence desire to remove systemic barriers to reconcile historic injustices and their continued presence in our work. Participation of a diverse group of vendors doing business with the City is central to this effort. To this end, small, racial minority-, veteran-, and women-owned business enterprises are encouraged to participate in the City’s procurement processes, including as subcontractors under prime contracts.

SUSTAINABILITY:
In support of the city’s commitment to environmental sustainability, a deep respect for our place in relationship with the planet and environment, the City shall consider both the lifecycle impacts of the Goods and Services that are purchased, as well as the sustainability practices of its suppliers. The sustainability aspects that may be considered for any procurement include, but are not limited to:

  • Environmental aspects, including purchasing Goods and Services from suppliers that:
  • Reduce material use, waste and packaging and promote reuse, recycled content, recyclability, reparability, upgradability, durability, biodegradability and renewable products.
  • Maximize energy efficiency.
  • Reduce greenhouse gas (GHG) emissions and air pollution, mitigate climate change and support climate change adaptation.
  • Conserve water and/or improve water quality.
  • Reduce or eliminate the use of toxins and hazardous chemicals, and
  • Contribute to biodiversity preservation and habitat restoration.

COOPERATIVE CONTRACTS:
The City of Lawrence is a member of 1GPA, Sourcewell, Omnia Partners, Choice Partners, Equalis, Greenbush, BuyBoard, TIPS-USA, PACE, KPN, MACPP, HGAC BUY, TXShare, and GSA Advantage. The city is also eligible to receive pricing available on State of Kansas contracts that are available to political subdivisions. Vendors/Manufacturers who participate in more than one of these should quote the lowest available contract cost.

 

Eileen Phillips MBA CSCP CPIM CLTD
Purchasing Manager

Buyers
David Mason
Lisa Pence  

Email: purchasing@lawrenceks.org

City Hall / 6 East 6th Street
Lawrence, KS 66044