The City of Lawrence has centralized purchasing to provide resources to departments for their procurement needs. Purchasing will promote the pursuit of excellence and the best interests of the City while maintaining the highest possible integrity, broad based competition, fair and equal treatment of the business community, and increased economies and efficiencies by applying the best practices. To ensure responsible stewardship of our City’s resources, procurement of goods and services will be made on overall best value or lowest cost, whichever is in the best interest of the City.
Purchasing Department
Informal Bids
Purchases between $5,000.01 and $50,000.00 require a minimum of three (3) quotes. Competitive bids from vendors must be received by email, mail, or phone in order to be considered.
Formal Bids
- Purchases over $50,000.00 require a formal solicitation process which is conducted on the City’s eBid Portal.
- Registration is required to submit a bid.
- Communication while a bid is posted must be directed to the Purchasing Department. Contacting other City personnel will result in your bid being disqualified.
- Bid Openings are open to the public and conducted at City Hall on Tuesdays at 2:00 p.m. local time.
Cooperative Purchasing
The City is eligible to receive contract pricing from State of Kansas Division of Purchases contracts that are open to other political subdivisions. Pricing on Cooperative Purchasing and Disaster Purchasing goods and services listed on the Federal government GSA Advantage portal is also available to the City. Vendors must provide the lowest available contract price. Additionally, The City is a member of the following purchasing cooperatives and consortiums and qualifies for contract pricing.
