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CITY COMMISSION
MEETING AGENDA
June 21, 2016 – 3:00 p.m.
(Posted on webpage at 5:00 p.m. on 06/16/16)
(10MB files take approximately 45 seconds to open)
Updates:
06/21/16 @ 1:35 p.m.:
- Updated the work session agenda with correspondence and revised Budget Projections.
06/20/16 @ 5:00 p.m.:
- Updated the work session agenda;
- Added additional correspondence and an action to the Joint City/County agenda; and
- Updated the City Manager’s Report.
06/17/16 @ 3:20 p.m.:
- Updated the work session agenda;
- Added correspondence to the Joint City/County agenda; and
- Updated the City Manager’s Report.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. BUDGET WORK SESSION (3:00 – 5:15 p.m.)
1. Budget Work Session. Agenda & Materials - Updated 06/21/16
After a short break, the City Commission will start the
City Commission Meeting at 5:30 with a
Joint City/County meeting in the City Commission Room.
B. CITY COMMISSION MEETING – JOINT CITY/COUNTY MEETING (5:30 P.M.) Play Video >
1. Receive final report form the Kansas Department of Transportation regarding alternatives for the East 1200 Road/Kasold Drive and K-10 intersection. Staff Memo & Attachments Correspondence - Updated 06/20/16
ACTION: Provide KDOT with feedback on the recommended Alternative #3, a right-in/right-out configuration of the intersection.
After a short break, the City Commission will resume its
regular meeting.
C. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
D. CONSENT AGENDA: Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/14/16.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 05/09/16
Horizon 2020 Steering Committee meeting of 03/07/16
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a bid date of July 26, 2016 for Bid No. B1627, Project No. UT1602 - Protective Maintenance Coating, WWTP Influent Building and Bio-Solids Pumping Station. Staff Memo & Attachments
b) Award Bid No. B1620, Project No. PW1612 – Salt Dome Roof Replacement, to Alpha Roofing LLC in the total amount of $27,615.00. Bid Memo
c) Award Bid No. B1621, Project No. UT1304 - purchase of 14 Magnetic Flow Meters for the Wakarusa Wastewater Treatment Plant and Pump Station 10, to Siemens Industry in the amount of $34,843.10. Bid Memo
d) Award bid to replace the HVAC unit in the leisure pool at the Indoor Aquatic Center, to the sole bidder, P1 Group, Inc., for $415,000, utilizing the Sales Tax Reserve fund. Bid Memo
e) Authorize the City Manager to execute a Professional Services Agreement in the amount of $182,890 with Bartlett & West for architectural and engineering design services for Project PW1406 - Phase 2 of the Solid Waste Facility, located at 2215 Kresge Road. Staff Memo
f) Authorize City Manager to execute Supplemental Agreement No. 3 in the amount of $656,158 with TREKK Design Group, LLC for Project UT1305 - Rapid Inflow and Infiltration Reduction. Staff Memo & Attachments
g) Authorize staff to bind coverage for Property Insurance with Hartford and Arch Insurance Companies for $164,820 and the Emergency Service Organization Package insurance for $61,299 for the insurance period of July 1, 2016, through July 1, 2017, for a combined total of $226,119. Staff Memo
h) Authorize the City Manager to execute the Microsoft Enterprise Agreement with Microsoft, and approve a purchase order to Software House International in the amount of $105,730.87 for the annual software maintenance for the period from July 1, 2017 to June 30, 2018. Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9222, amending Chapter XVII, Article 10, Sections 17-1001 and 17-1004, of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to federal motor carrier safety regulations, and repealing existing Sections 17-1001 and 17-1004.
b) Ordinance No. 9255, amending Chapter 8, Article 3, Sections 8-301, 8-304, 8-305, 8-306 and 8-309 of the Code of the City of Lawrence, Kansas, 2015 Edition, and Amendments thereto, pertaining to the Insurance proceeds fund and repealing existing Sections 8-301, 8-304, 8-305, 8-306 and 8-309.
c) Ordinance No. 9256, amending Chapter XIV, Article 3, Sections 14-304, 14-305, 14-306, 14-307, and 14-308 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to theft and theft of services, prima facie evidence of intent to permanently deprive an owner or lessor of property of the possession, use, or benefit thereof, property mislaid, lost or delivered by mistake, and criminal deprivation of property and repealing existing Sections 14-304, 14-305, 14-306, 14-307, and 14-308.
d) Ordinance No. 9257, amending Chapter XIV, Article 9, Section 14-904, of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to penalties for drugs and drug paraphernalia, and repealing existing Section 14-904.
e) Ordinance No. 9258, amending Chapter IV, Article 1, Section 4-103, of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to the possession, purchase, or consumption of alcoholic beverage by an underage person, and repealing existing Section 4-103.
f) Ordinance No. 9259, amending Chapter XV11, Article 9, Sections 17-905, 17-906, and 17-908 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to height and length of vehicles and loads, and repealing existing Sections 17-905, 17-906, and 17-908.
g) Ordinance No. 9260, amending Chapter XIV, Article 1, Sections 14-113, 14-114, and 14-115 of the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, pertaining to the distribution of handbills, and repealing existing Sections 14-113, 14-114, and 14-115.
7. Authorize staff to negotiate an agreement with BG Consultants for engineering services for the Queens Road Improvements Project, Project No. PW1528. The agreement will be presented at a later date to the City Commission for approval. Staff Memo & Attachments
8. Approve as “works of art” as recommended by the Lawrence Cultural Arts Commission, art screens for a new Qdoba Restaurant at 1714 W 23rd Street. Staff Memo & Attachments
9. Approve as “Signs of Community Interest”, a request from Friends of the Lawrence Public Library to place signs at various locations to promote book sale event from September 26 through October 3, 2016. Staff Memo & Attachments
E. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS: Play Video >
1. Conduct public hearing to consider the vacation of the right-of-way described as the easternmost 10’ of the Colorado Street right-of-way that abuts Lots 13, 14 and 15 of the Olmstead Subdivision of the East half of Block 47, aka 542 Colorado Street, submitted by Teenor Investments, LLC. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing and approve vacation of the right-of-way, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Boley , to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to approve vacation of the right-of-way. Motion carried unanimously.
Play Video >
2. Conduct public hearing to consider the vacation of the right-of-way described as the area designated as Frontage Road, 50’ north of the North property line of Lot 1, Commerce Park East, 2301 Ponderosa Drive, submitted by Commerce Park Investments, LLC. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing and approve vacation of the right-of-way, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Boley, to approve vacation of the right-of-way. Motion carried unanimously.
Play Video >
3. Conduct a public hearing and consider authorizing the Mayor to execute a certificate enabling Presbyterian Manor to utilize health care facility revenue bond proceeds issued by the City of Wichita at the Lawrence facility. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing. Authorize the Mayor to execute a certificate enabling Presbyterian Manor to utilize health care facility revenue bond proceeds issued by the City of Wichita at the Lawrence facility, if appropriate.
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Boley, seconded by Commissioner Herbert, to authorize the Mayor to execute a certificate enabling Presbyterian Manor to utilize health care facility revenue bond proceeds issued by the City of Wichita at the Lawrence facility. Motion carried unanimously.
Play Video >
4. Conduct a public hearing regarding 1231 Pennsylvania. Consider adopting Resolution No. 7166, declaring the house and accessory structure located on the property to be dangerous or unsafe, and ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by August 22, 2016. Staff Memo & Attachments Play Video >
ACTION: Conduct public hearing. Adopt Resolution No. 7166, declaring the house and accessory structure located on the property at 1231 Pennsylvania Street to be dangerous or unsafe, and ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by August 22, 2016, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Boley , to adopt Resolution No. 7166, declaring the house and accessory structure located on the property at 1231 Pennsylvania Street to be dangerous or unsafe, and ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by September 22, 2016; direct staff to assist the property owner by expediting any permits needed. Motion carried unanimously.
Play Video >
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments Play Video >
H. COMMISSION ITEMS: City Commission Work Plan Play Video >
I. CITY MANAGER’S REPORT: Report & Attachments - Updated 06/20/16 Play Video >
J. CALENDAR: Meeting List Budget Calendar Play Video >
· City Commission Budget Work Session, Tuesday, June 21, 3:00 p.m. Location: City Commission Room.
· The June 28 City Commission Meeting is canceled due to it being the fourth Tuesday of the month.
· City offices are closed Monday, July 4, in observance of the Independence Day holiday.
· City Commission Budget Work Session, Tuesday, July 12, 3:00 p.m. Location: City Commission Room.
· The July 26 City Commission Meeting is canceled due to it being the fourth Tuesday of the month.
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*dates in bold indicate City Commission meeting date
K. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expires 11/30/18. This position is designated for an Engineer.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Electrical Code Board of Appeals:
Two vacancies for positions that expires 03/31/18. One position is designated for a Journeyman Electrician and the other position is designated for an Electrical Contractor. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department. One position expired 03/31/16 and is eligible for reappointment to an additional term. This is an at-large position.
One vacancy for a position that expired 01/31/16.
Historic Resources Commission:
One vacancy for a position that expired 03/01/16. This position is designated for an architect.
One vacancy for a position that expires 09/30/17.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expired 11/30/15. One additional position expired 11/30/15 and is eligible for reappointment to an additional term. Two vacancies for positions that expire 11/30/16.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One position expired 04/30/16 and is eligible for reappointment to an additional term. This position is designated for a contractor. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One vacancy for a position that expires 04/30/18.
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adjourn at 6:57 p.m. Motion carried unanimously.
Play Video >